---
title: "Autopilot (R365 Hire)"
slug: "autopilot-r365-hire"
description: "R365 Hire Autopilot schedules candidate interviews from a connected calendar, assigns interviewers, and sends pre-generated text and email messages."
updated: 2026-08-19T19:59:17Z
published: 2026-08-19T19:59:17Z
canonical: "docs.restaurant365.com/autopilot-r365-hire"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Autopilot (R365 Hire)

Autopilot is an interview-scheduling tool in R365 Hire (powered by CareerPlug). Once a user connects a calendar, Autopilot automatically arranges interview times with candidates, cutting down the back-and-forth of manual scheduling.

## What Autopilot does

After a user connects their calendar, Autopilot:

- Sends candidates scheduling messages by text and email (candidates must opt in to text messages)
- Schedules interviews based on the user's connected calendar availability
- Lets the user select which team member conducts each interview

Autopilot's messages are pre-generated and can't be customized.

## Who uses it

Hiring managers and other users who interview candidates through R365 Hire.

## Setup

Setting up Autopilot involves two parts: connecting a calendar and turning Autopilot on for a hiring process (the sequence of steps — like phone screen, interview, and offer — a candidate moves through for a job posting). You can do these in either order.

### Connect a calendar

1. Select the profile icon in the top right corner of the page, then select **My Profile**.
2. From the My Profile page, select **Calendars** in the left navigation menu.
3. Select **Edit** to open calendar settings.
4. In the Autopilot Calendar Integration section, select a calendar provider and complete the sign-in steps for that account.
5. Select **Save**, then select **Manage Interview Availability**.
6. Set interview availability by selecting timeslots. Selected days and times repeat weekly until changed again.
7. Set how many days in advance a candidate can schedule an interview, then select **Save**.

### Turn on Autopilot for a hiring process

1. Select the gear icon in the top right corner of the page to open **Settings**.
2. In the Hiring Tools tab, select **Hiring Process** from the left navigation menu.
3. Find the hiring process that needs Autopilot and select **Use Autopilot**. A hiring process already using Autopilot shows "(Autopilot)" in its name.
4. Select the interview steps that should use Autopilot, then select **Continue**. Only steps compatible with Autopilot appear with a checkbox.
5. Select the jobs that should move to the updated hiring process, then select **Continue**. Candidates for those jobs move to the matching step in the new process.
6. Close the setup assistant once finished. If a calendar is already connected, select **Go to Applicants**. If not, select **Connect Your Calendar** from this screen to finish setup.

For the full setup walkthrough, see the [CareerPlug Help Center](https://support.careerplug.com/hc/en-us).

## Good to know

- If none of a hiring process's interview steps are compatible with Autopilot, no steps will appear with a checkbox in step 4 of "Turn on Autopilot for a hiring process."
- If a calendar is disconnected after Autopilot has already scheduled interviews, those interviews are not automatically canceled.

---

### FAQ

#### Does Autopilot work without a connected calendar?

No. Autopilot needs an active calendar connection to check availability and book interviews.

#### Can more than one team member use Autopilot for the same job posting?

Yes. A user can select any eligible team member as the interviewer when scheduling.

#### Can Autopilot's candidate messages be customized?

No. Autopilot's text and email messages are pre-generated and can't be edited.

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