--- title: "Assign Locations by Brand Location Group" slug: "assign-locations-by-brand-location-group" description: "Assign external location access to corporate users via brand location groups in R365." updated: 2025-08-26T19:48:16Z published: 2025-08-26T19:48:16Z canonical: "docs.restaurant365.com/assign-locations-by-brand-location-group" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Assign Locations by Brand Location Group Corporate instances can have location access assigned by [Brand Location Group](/doc/docs/brand-location-group-overview) from the User Record or from the Users page. > Brand location groups are only available to Corporate instances that are linked to a brand. --- ## Security - Administration → System Setup → Brand Manager → Edit Brand Manager These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Assign Locations by Brand Location Group - User Record To assign location access by Brand Location Group on the user record, follow these steps: *Click steps to expand for additional information and images.* ****1)** In the **Admin** application, under **Users & Security** click [**Users**](/doc/docs/users-page).** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DD3GIX5K.png?sv=2026-02-06&spr=https&st=2026-11-14T12%3A03%3A25Z&se=2026-11-14T13%3A03%3A25Z&sr=c&sp=r&sig=C29BzsbtVvDtTtYMk5RTK4DZYSWlADthZMlFdBiONvw%3D) ****2)** Click in the **desired user row** to open the User Record.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-8ODF6HCU.png?sv=2026-02-06&spr=https&st=2026-11-14T12%3A03%3A25Z&se=2026-11-14T13%3A03%3A25Z&sr=c&sp=r&sig=C29BzsbtVvDtTtYMk5RTK4DZYSWlADthZMlFdBiONvw%3D) ****3)** Switch to the **External Locations** tab.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-RBPFHHTQ.png?sv=2026-02-06&spr=https&st=2026-11-14T12%3A03%3A25Z&se=2026-11-14T13%3A03%3A25Z&sr=c&sp=r&sig=C29BzsbtVvDtTtYMk5RTK4DZYSWlADthZMlFdBiONvw%3D) ****4)** From the external location selection options, select **By Brand Location Group.**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-GE2FS632.png?sv=2026-02-06&spr=https&st=2026-11-14T12%3A03%3A25Z&se=2026-11-14T13%3A03%3A25Z&sr=c&sp=r&sig=C29BzsbtVvDtTtYMk5RTK4DZYSWlADthZMlFdBiONvw%3D) ****5)** Click the **dropdown next to the desired brand location group** to view the options.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-8LU0OSRB.png?sv=2026-02-06&spr=https&st=2026-11-14T12%3A03%3A25Z&se=2026-11-14T13%3A03%3A25Z&sr=c&sp=r&sig=C29BzsbtVvDtTtYMk5RTK4DZYSWlADthZMlFdBiONvw%3D) ****6)** Select the **subgroup options** to assign to the user.** > If an option has sub-options, they are automatically included when the option is selected. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-I2QYGX8C.png?sv=2026-02-06&spr=https&st=2026-11-14T12%3A03%3A25Z&se=2026-11-14T13%3A03%3A25Z&sr=c&sp=r&sig=C29BzsbtVvDtTtYMk5RTK4DZYSWlADthZMlFdBiONvw%3D) ****7)** Click **save** to save the changes to the user record.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-HUB5ERDZ.png?sv=2026-02-06&spr=https&st=2026-11-14T12%3A03%3A25Z&se=2026-11-14T13%3A03%3A25Z&sr=c&sp=r&sig=C29BzsbtVvDtTtYMk5RTK4DZYSWlADthZMlFdBiONvw%3D) --- ## Assign Locations by Brand Location Group - Users Page To assign locations by Brand Location Group on the Users page, follow these steps: *Click steps to expand for additional information and images.* ****1)** In the **Admin** application, under **Users & Security** click [**Users**](/doc/docs/users-page).** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DD3GIX5K.png?sv=2026-02-06&spr=https&st=2026-11-14T12%3A03%3A25Z&se=2026-11-14T13%3A03%3A25Z&sr=c&sp=r&sig=C29BzsbtVvDtTtYMk5RTK4DZYSWlADthZMlFdBiONvw%3D) ****2) Locate the user** to be updated.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-PXGEU16W.png?sv=2026-02-06&spr=https&st=2026-11-14T12%3A03%3A25Z&se=2026-11-14T13%3A03%3A25Z&sr=c&sp=r&sig=C29BzsbtVvDtTtYMk5RTK4DZYSWlADthZMlFdBiONvw%3D) ****3)** In the user row, click the space under the **External Locations** column.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-YG53OO4D.png?sv=2026-02-06&spr=https&st=2026-11-14T12%3A03%3A25Z&se=2026-11-14T13%3A03%3A25Z&sr=c&sp=r&sig=C29BzsbtVvDtTtYMk5RTK4DZYSWlADthZMlFdBiONvw%3D) ****4)** Select **By Brand Location Group.**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-4SVNKDAI.png?sv=2026-02-06&spr=https&st=2026-11-14T12%3A03%3A25Z&se=2026-11-14T13%3A03%3A25Z&sr=c&sp=r&sig=C29BzsbtVvDtTtYMk5RTK4DZYSWlADthZMlFdBiONvw%3D) ****5) Expand** the desired **brand location group**, then **select** the **suboptions** to assign to the user.** > Selecting an option with sub-options automatically includes all associated sub-options. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-Z05HYYTZ.png?sv=2026-02-06&spr=https&st=2026-11-14T12%3A03%3A25Z&se=2026-11-14T13%3A03%3A25Z&sr=c&sp=r&sig=C29BzsbtVvDtTtYMk5RTK4DZYSWlADthZMlFdBiONvw%3D) > Changes made on the users page table are automatically saved.