--- title: "Archive or Restore Menu Items" slug: "archive-or-restore-menu-items" description: "Archive a menu item to exclude it from PMIX calculations and reporting, or restore an archived item to active status." updated: 2026-10-19T16:16:13Z published: 2026-10-19T16:16:13Z canonical: "docs.restaurant365.com/archive-or-restore-menu-items" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Archive or Restore Menu Items Menu items can be archived and/or restored in R365. When a menu item is **archived**, the item is set to an archived or inactive state. Once an item is archived, it is moved to the Archived Items list and no longer an active menu item. At any time, the menu item can be **restored**. This can be done by locating the item on the Archived Items list and clicking Restore. Once an item has been restored, it will move back to the list of active menu items and be available for use. Archiving unused menu items ensures that this list is cleaner, focused, and organized. > [!NOTE] > Archived /Menu Items and Reporting > > Archived menu items are not considered for PMIX calculations and removed from menu item reporting. ## Security Users must have the following permission to archive and restore menu items: - Food → Menu Items → Edit Menu Items These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Navigation ****Menu Items Page**** 1. Open the **Sales & Forecasting** application. 2. Expand **Menu Items**. 3. Select **Menu Items**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-LZ1FUUXL.png?sv=2026-02-06&spr=https&st=2026-11-13T08%3A54%3A03Z&se=2026-11-13T09%3A54%3A03Z&sr=c&sp=r&sig=AvI%2F%2B0fC%2BSqDkbxlTyYwjaH%2BgNF%2FMyQKaAtpqU4kJqg%3D) --- ## Archive Menu Items 1. On the Menu Items list, **locate and open** the menu item that needs to be archived. 2. Click the **menu button**. 3. From the dropdown, click **Archive Item**. 4. The menu item is now archived, and the status will change from Active to Archived. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-AYALTD5X.png?sv=2026-02-06&spr=https&st=2026-11-13T08%3A54%3A03Z&se=2026-11-13T09%3A54%3A03Z&sr=c&sp=r&sig=AvI%2F%2B0fC%2BSqDkbxlTyYwjaH%2BgNF%2FMyQKaAtpqU4kJqg%3D) --- ## Restore Menu Items 1. From the Menu Items page, click the **menu button**. 2. Select **Archived Items** to open the Archived Items list. 3. On the Archived Items list, **locate** the menu item(s) that need to be restored. 4. Click the **menu** **button**. - OR - Click the checkbox to select the menu item to restore. 5. From the dropdown, click **Restore**. - OR - From the bulk action bar, click **Restore**. 6. The menu item will be restored to the active menu items list, and the status will change from Archived to Active. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-AX1ECMEF.png?sv=2026-02-06&spr=https&st=2026-11-13T08%3A54%3A03Z&se=2026-11-13T09%3A54%3A03Z&sr=c&sp=r&sig=AvI%2F%2B0fC%2BSqDkbxlTyYwjaH%2BgNF%2FMyQKaAtpqU4kJqg%3D) --- ### FAQ #### Can multiple menu items be archived at once? The Archive Menu Items steps only cover archiving one item at a time from its menu button. The Restore Menu Items process, by contrast, supports a bulk action bar for restoring several items at once from the Archived Items list. Users who need to archive many items should expect to repeat the single-item steps for each one, since a bulk archive option is not documented. See [Archive or Restore POS Items](https://docs.restaurant365.com/docs/archive-or-restore-pos-items) for the equivalent process on POS items. #### What permissions are needed to archive or restore a menu item? Archiving and restoring a menu item requires the Edit Menu Items permission (part of the Food > Menu Items permission group). These permissions can be assigned through a custom user role or granted to an individual user. See [Menu Item Categories](https://docs.restaurant365.com/docs/menu-item-categories) for how Menu Items-related permissions are structured and assigned. #### Does archiving a menu item delete it or its historical data? Archiving does not delete a menu item. It moves the item to the Archived Items list and changes its status from Active to Archived, but the record itself and its transaction history remain intact. The item is simply excluded from PMIX calculations and menu item reporting while it stays archived. See [Menu Items](https://docs.restaurant365.com/docs/menu-items-menu-item-links) for how reporting reflects active versus archived items. #### What happens if a menu item is still linked to a recipe or a POS item when it's archived? The archive process does not describe any check for active recipe or POS item links, so a linked item can currently be archived without a warning. This mirrors a related restriction on the recipe side, where a recipe cannot be deleted while it remains connected to a menu item. See [Delete or Deactivate a Recipe](https://docs.restaurant365.com/docs/can-i-delete-a-recipe-record) for the analogous linkage restriction; a dedicated resolution for menu-item-side conflicts is not documented and is flagged here as an open gap. #### Will an archived item's past sales history return when it's restored? Restoring a menu item returns it to the active menu items list and changes its status back to Active, making it available for use and reporting again going forward. The article does not state whether restoring an item retroactively reinstates it into PMIX calculations or menu item reports for the period it was archived. See [Menu Items](https://docs.restaurant365.com/docs/menu-items-menu-item-links) for how menu item reports are calculated. Restaurant365 Final product sold to a customer, as defined in the POS and mapped in R365. POS (Point of Sale) A system used by businesses to process sales transactions and manage customer payments. Connected to R365 through a [POS integration](/doc/docs/pos-integration-overview). Access rights granted to users or user roles that dictate what actions they can perform within the system. ## Related - [Archive or Restore POS Items](/archive-or-restore-pos-items.md) - [Menu Items](/menu-items-menu-item-links.md)