Invoices

Entering invoices in mass makes AP Entry seamless and easy. The steps provided explain each step of the Mass Invoice Entry process. Click here to view how single and mass Invoice Entry differ . Step 1: Open the Mass Invoice Entry screen ...

AP Credit Memos can be entered in Restaurant365 to record any credits that are due. Credit Memos can then be applied to Open AP Invoices. If the Credit Memo has a 'Document Issues' tab listed, click here to learn how to resolve Document Issues . ...

If entering invoices from within the Smart Ops Release screen, see AP Invoices . Inputting AP Invoices is easy. Users can either manually enter a new AP Invoice or import a CSV file of AP Invoice details. If the AP Invoice includes a Docu...

Voiding a transaction, including a check, creates a second transaction in the system that has the exact opposite effect as the original transaction and is automatically applied to the original transaction, thus nullifying completely the origina...

The Credit Expected field located on the AP Invoice form is designed to allow your AP Clerk to quickly and easily document and request a credit when a credit is due. To utilize this feature, first you should identify any of your Short Pay Vendors...

Mark Use Tax Vendors from the Vendor record to track Vendors that are subject to Use Tax. These can then be further assessed through certain R365 reports, including the Purchases by Vendor and in Ad Hoc Reports . Use Tax Setup To do...

Conditions in which UNASSIGNED VENDOR appears on AP Aging Report The UNASSIGNED VENDOR is a System Generated Vendor that appears on the AP Aging Report when the following conditions occur. Difference in AP Beginning Balance and Imported...

AP Invoices can be automatically paid by using the Autopay feature. Autopay can be enabled automatically for Vendors that utilize the Auto-Direct Debit (ADD) or Credit Card Payment Methods, or it can be manually set on each AP Invoice for Vendors wi...

The AP Invoice record will allow you to enter both a 'Document Date' and a 'GL Date' when performing an AP Invoice entry. This feature will likely only be necessary to use in certain scenarios. Document Date vs. GL Date When a new AP Invoice i...

At times, an AP invoice must be put on hold, such as when a charge is disputed or an error occurred during billing. When an invoice is on hold, it cannot be paid, thus preventing it from being paid in error.  A payment hold is active and ca...

The 'Mark as Paid' toggle on the AP Invoice enables Users to automatically create a payment for an invoice once it is approved. While this toggle can be manually updated on an AP Invoice, it can be defaulted to on for Vendors that have the Aut...

The priority status of a vendor and AP invoice can be selected to help determine which invoices should be paid first on a payment run. This process can help maximize cash flow. The priority status is then displayed on the following: Vendor ...

This article reviews using Location Groups within the Accounting Module.  Location Groups can be used in both 'Accounting' and 'Operations'. Location Groups in 'Accounting' allow Users to spread AP Invoices and Journal Entries across multi...

This article is an overview of Alternate Currency Entry, an Accounting feature that allows users to enter transactions in a different currency and convert it to the local currency for the organization. This feature is available only to Earl...

This article is an overview of Currency Conversion Factors, a screen in the Administration section of the Accounting module of R365. Accounting Admins use this screen to configure which currencies are available on transactions so that other users ca...

This article describes tasks performed on the Currency Conversion Factors screen . Accounting Admin users use this screen to configure which currencies are available on transactions so that other users can view this information on transactions when...

There are two methods that can be used to pay only a portion of an AP invoice. From the AP Payment Record In the top ribbon menu, hover over Vendor and select Manual Payment . The AP Payment record opens in a new tab. On the Apply tab, s...