---
title: "Invoice Date and GL Date"
slug: "ap-invoice-document-date-gl-date"
description: "Understand the difference between Document Date (drives due date) and GL Date (posting date to the general ledger)."
updated: 2026-10-02T23:16:06Z
published: 2026-10-02T23:16:06Z
canonical: "docs.restaurant365.com/ap-invoice-document-date-gl-date"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Invoice Date and GL Date

The AP Invoice record allows entry of both an **Invoice Date** and a **GL Date** during AP Invoice entry. This feature is likely necessary only in certain scenarios.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-358HK50G.png?sv=2026-02-06&spr=https&st=2026-10-27T13%3A14%3A10Z&se=2026-10-27T14%3A14%3A10Z&sr=c&sp=r&sig=oIyLhcup4uv6q7ePeyd%2F%2BQsAj29cBPIV6WqTaR%2B8Bvw%3D)

---

## Invoice Date vs. GL Date

When a new AP Invoice is created, the **Invoice Date** and **GL Date** values are both automatically set to the current date.

### Invoice Date

This value represents the date that appears on the AP invoice received from a vendor. By default, the **GL Date** value is set to match the **Invoice Date** value unless manually changed. This means that for the majority of AP invoices, the **Invoice Date** and **GL Date** are identical.

> [!NOTE]
> The **Due Date** value is based on the **Invoice Date** value, not the **GL Date** value.

### GL Date

This value represents the date when the AP invoice is posted to the general ledger. When the **Invoice Date** value is set, the **GL Date** value is set to the same date. This value can then be manually changed to update the date the AP invoice is posted to the general ledger.

> [!NOTE]
> When this date is different than the Document Date, an orange exclamation point![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/1a420637-da73-44ad-9b3c-e118630c5c34.png?sv=2026-02-06&spr=https&st=2026-10-27T13%3A14%3A10Z&se=2026-10-27T14%3A14%3A10Z&sr=c&sp=r&sig=oIyLhcup4uv6q7ePeyd%2F%2BQsAj29cBPIV6WqTaR%2B8Bvw%3D)will appear, bringing attention to the fact that there is a difference between the two dates.

The **GL Date** is particularly useful when AP invoices are received after period close. The **Invoice Date** value can be set in the closed period while the **GL Date** value can be set in the current, open period.

> [!WARNING]
> Field Names on the Classic AP Invoice
> 
> The new AP invoice form displays the Invoice Date and GL Date. However, on the classic AP invoice, these fields are called the Document Date and GL Date.
> 
> 
> 
> ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-NJ460ZC0.png?sv=2026-02-06&spr=https&st=2026-10-27T13%3A14%3A10Z&se=2026-10-27T14%3A14%3A10Z&sr=c&sp=r&sig=oIyLhcup4uv6q7ePeyd%2F%2BQsAj29cBPIV6WqTaR%2B8Bvw%3D)