--- title: "Add a New Bank Account" slug: "adding-a-new-bank-account-or-checkbook" description: "Create a new bank account in R365 using the full Bank Account form, including GL account and check setup fields." updated: 2026-08-05T15:24:26Z published: 2026-08-05T15:24:26Z canonical: "docs.restaurant365.com/adding-a-new-bank-account-or-checkbook" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Add a New Bank Account Adding a bank account adds a GL account with bank specific details to the General Ledger and balance sheet. Bank account records contain fields to store bank account numbers, routing numbers, assign entities and default locations as well as assign banks if needed to configure the account for [positive pay](/doc/docs/positive-pay-overview-reports) or [ACH payments](/doc/docs/ach-setup). --- ## Security Users must have the following permission to create a bank account: - Banking → Bank Accounts → Create Bank Accounts These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Step 1 - Review Existing Bank Accounts To avoid creating a duplicate or similar account to one that already exists, before adding a new bank account, review current the bank accounts on the [**Bank Accounts page**](/doc/docs/bank-accounts-page). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-A8Z2YWUV.png) --- ## Step 2 - Create a New Bank Account To create a new bank account, click the **Quick Add dropdown menu** then select **Full bank account record.** See [Quick Add a Bank Account](/doc/docs/quick-add-a-bank-account) to use the simplified bank form. A new [**Bank Account record**](/doc/docs/bank-account-record) opens in a new tab. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-KMPIPKD2.png) --- ## Step 3 - Complete Fields in the Bank Account Record Read about each field on the [Bank Account Record](/doc/docs/bank-account-record). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-79YSR6K2.png) 1. Enter the **Account Name** and **Account** **Number**. 1. The account number refers to the GL account number and not the bank account number, which is entered in the **Bank Account Information** section. 2. GL accounts and account names must be unique. 2. Select a [**Parent Account**](/doc/docs/gl-accounts-parent-accounts-child-accounts) *(if applicable)*. - When a Parent Account is selected, the [GL type](/doc/docs/gl-types) is automatically set to match the parent account’s GL type. 3. If the account will not have a **Parent Account**, select the **GL Type** for the account. 1. Only accounts that appear on the balance sheet include the **is bank account** option. 4. Set the other GL account fields *(Optional).* 5. Select **Is Bank Account** to include **Bank Account Information** section. 6. In the Bank Account Section, select the **Legal Entity** for the bank account. 1. The assigned legal entity does not limit use to locations within the legal entity. 2. Optionally, enter a [BAI Account Number](/doc/docs/bank-account-record) to use for BAI file import matching instead of Bank Account Number. 7. Set the **Default location** *(Optional).* 1. The Default Location that will use this Bank Account within the Legal Entity selected in #6. This field will help drive the [intercompany transactions](/doc/docs/intercompany-transactions). 8. Assign a [**Bank**](/doc/docs/bank-record) or create a new bank if the bank account will be used with [positive pay](/doc/docs/positive-pay-overview-reports) or [ACH payments](/doc/docs/ach-setup). 9. Review and update [**Report Settings**](/doc/docs/gl-account-record) and [**Budget Defaults**](/doc/docs/budgeting-completing-and-updating-budgets) as needed. 10. **Save** the bank account. Financial account used to record specific transactions in the general ledger. Financial statement showing assets, liabilities, and equity at a specific point in time. The classification of a General Ledger account that defines how its balance behaves and which financial statement it appears on, such as asset, liability, equity (Balance Sheet) or revenue and expense (Profit and Loss). A file format (Bank Administration Institute) used by banks to export account balance and transaction data. R365 imports BAI files on the Bank Activity page to match transactions before reconciliation. ## Related - [Quick Add a Bank Account](/quick-add-a-bank-account.md) - [Direct Bank Connections Overview](/direct-bank-connections-overview.md)