--- title: "Add, Edit, or Delete Timecard Earnings" slug: "add-and-edit-earnings-in-timecards" description: "Add, edit, or delete earnings on a timecard record. System-generated earnings have restrictions; all changes require a reason." updated: 2026-05-14T17:25:02Z published: 2026-05-14T17:25:02Z canonical: "docs.restaurant365.com/add-and-edit-earnings-in-timecards" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Add, Edit, or Delete Timecard Earnings Earnings can be added, edited, or deleted on the [timecard](/doc/docs/timecard-shift-record). > Earnings created by [labor rules](/doc/docs/labor-rules-overview), [Tip Automation distributions](/doc/docs/tip-automation), [tip import](/doc/docs/tip-management), or [PTO accrual rules](/doc/docs/pto-accruals-overview) **cannot** be edited. --- ## Security Users must have the following permission(s) to add or edit earnings on the timecard record: - Labor → Time & Attendance → Timecards → Edit Timecards These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Add Earnings Follow these steps to add earnings to a timecard record: *Click steps to expand for additional information and images.* ****1)** Navigate to the desired [**timecard**](/doc/docs/timecard-shift-record).** Earnings are often added to existing timecards with punch details. [New timecards](/doc/docs/create-a-shift-in-timecards) can be added to add earnings without punch details. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1761081811639.png?sv=2026-02-06&spr=https&st=2026-10-29T04%3A10%3A43Z&se=2026-10-29T05%3A10%3A43Z&sr=c&sp=r&sig=zRbxgg3nMemJ%2Fg34mpGxNPO1bqF8H2fuz3GZlaS2slM%3D) ****2)** Scroll to the **Earnings section**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-N6112F9Z.png?sv=2026-02-06&spr=https&st=2026-10-29T04%3A10%3A43Z&se=2026-10-29T05%3A10%3A43Z&sr=c&sp=r&sig=zRbxgg3nMemJ%2Fg34mpGxNPO1bqF8H2fuz3GZlaS2slM%3D) ****3)** Click **Add Earning**.** A blank earning entry will appear. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-6IBFMTN8.png?sv=2026-02-06&spr=https&st=2026-10-29T04%3A10%3A43Z&se=2026-10-29T05%3A10%3A43Z&sr=c&sp=r&sig=zRbxgg3nMemJ%2Fg34mpGxNPO1bqF8H2fuz3GZlaS2slM%3D) ****4)** Select the desired **earning type**.** > Only [enabled earning types](/doc/docs/timecards-overview) can be selected. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7FK7PALE.png?sv=2026-02-06&spr=https&st=2026-10-29T04%3A10%3A43Z&se=2026-10-29T05%3A10%3A43Z&sr=c&sp=r&sig=zRbxgg3nMemJ%2Fg34mpGxNPO1bqF8H2fuz3GZlaS2slM%3D) ****5a)** For **cost-based** earnings, enter the **total earning amount**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ULONJSAE.png?sv=2026-02-06&spr=https&st=2026-10-29T04%3A10%3A43Z&se=2026-10-29T05%3A10%3A43Z&sr=c&sp=r&sig=zRbxgg3nMemJ%2Fg34mpGxNPO1bqF8H2fuz3GZlaS2slM%3D) ****5b)** For **hours-based** earnings, enter the **hours** and **rate**.** > The job rate auto-pulls from the job for earnings such as PTO, Holiday, Sick, Vacation, and Additional Holiday. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-3KOFPSI7.png?sv=2026-02-06&spr=https&st=2026-10-29T04%3A10%3A43Z&se=2026-10-29T05%3A10%3A43Z&sr=c&sp=r&sig=zRbxgg3nMemJ%2Fg34mpGxNPO1bqF8H2fuz3GZlaS2slM%3D) ****6)** To add additional earnings, **repeat steps 3 - 5**. *(Optional)*** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7NFCK3CR.png?sv=2026-02-06&spr=https&st=2026-10-29T04%3A10%3A43Z&se=2026-10-29T05%3A10%3A43Z&sr=c&sp=r&sig=zRbxgg3nMemJ%2Fg34mpGxNPO1bqF8H2fuz3GZlaS2slM%3D) ****7)** Select a **reason** for editing the timecard.** Only the listed reasons can be selected. > Users with the following permission can edit reasons: > > - Labor → Punch Edits → Create/Edit/Delete Punch Edit Reasons > > Learn more about [managing timecard reasons](/doc/docs/manage-reasons-in-timecards). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-IZE3JUYX.png?sv=2026-02-06&spr=https&st=2026-10-29T04%3A10%3A43Z&se=2026-10-29T05%3A10%3A43Z&sr=c&sp=r&sig=zRbxgg3nMemJ%2Fg34mpGxNPO1bqF8H2fuz3GZlaS2slM%3D) ****8)** Click **Save** to save the timecard without approving it, or click **Save + Approve** to save and approve the timecard at the same time.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-KP2SI4WC.png?sv=2026-02-06&spr=https&st=2026-10-29T04%3A10%3A43Z&se=2026-10-29T05%3A10%3A43Z&sr=c&sp=r&sig=zRbxgg3nMemJ%2Fg34mpGxNPO1bqF8H2fuz3GZlaS2slM%3D) --- ## Edit Earnings Follow these steps to edit existing earnings on a timecard record: *Click steps to expand for additional information and images.* ****1)** Navigate to the desired [**timecard**](/doc/docs/timecard-shift-record).** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1761081961995.png?sv=2026-02-06&spr=https&st=2026-10-29T04%3A10%3A43Z&se=2026-10-29T05%3A10%3A43Z&sr=c&sp=r&sig=zRbxgg3nMemJ%2Fg34mpGxNPO1bqF8H2fuz3GZlaS2slM%3D) ****2)** Scroll to the **Earnings section**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-N6112F9Z.png?sv=2026-02-06&spr=https&st=2026-10-29T04%3A10%3A43Z&se=2026-10-29T05%3A10%3A43Z&sr=c&sp=r&sig=zRbxgg3nMemJ%2Fg34mpGxNPO1bqF8H2fuz3GZlaS2slM%3D) ****3)** Update the details for the **desired earning**.** > Earnings created by [labor rules](/doc/docs/labor-rules-overview), [Tip Automation distributions](/doc/docs/tip-automation), [tip import](/doc/docs/tip-management), or [PTO accrual rules](/doc/docs/pto-accruals-overview) **cannot** be edited. > Timecards **cannot** be edited when the pay period for the timecard is [closed](/doc/docs/close-a-pay-period-and-export-to-payroll-time-attendance). To edit earnings on a locked timecard, [reopen the pay period](/doc/docs/reopen-a-time-attendance-pay-period) first. > For hours-based earnings, the system-calculated ‘Total Earnings Amount’ **cannot** be edited. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-2JAC1VDE.png?sv=2026-02-06&spr=https&st=2026-10-29T04%3A10%3A43Z&se=2026-10-29T05%3A10%3A43Z&sr=c&sp=r&sig=zRbxgg3nMemJ%2Fg34mpGxNPO1bqF8H2fuz3GZlaS2slM%3D) ****4)** Select a **reason** for editing the timecard.** Only the listed reasons can be selected. > Users with the following permission can edit reasons: > > - Labor → Punch Edits → Create/Edit/Delete Punch Edit Reasons > > Learn more about [managing timecard reasons](/doc/docs/manage-reasons-in-timecards). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-I44GX29N.png?sv=2026-02-06&spr=https&st=2026-10-29T04%3A10%3A43Z&se=2026-10-29T05%3A10%3A43Z&sr=c&sp=r&sig=zRbxgg3nMemJ%2Fg34mpGxNPO1bqF8H2fuz3GZlaS2slM%3D) ****5)** Click **Save** to save the timecard without approving it, or click **Save + Approve** to save and approve the timecard at the same time.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-0FCO5K38.png?sv=2026-02-06&spr=https&st=2026-10-29T04%3A10%3A43Z&se=2026-10-29T05%3A10%3A43Z&sr=c&sp=r&sig=zRbxgg3nMemJ%2Fg34mpGxNPO1bqF8H2fuz3GZlaS2slM%3D) --- ## Delete Earnings Follow these steps to delete manually added earnings: *Click steps to expand for additional information and images.* ****1)** Navigate to the desired [**timecard**](/doc/docs/timecard-shift-record).** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1761081985586.png?sv=2026-02-06&spr=https&st=2026-10-29T04%3A10%3A43Z&se=2026-10-29T05%3A10%3A43Z&sr=c&sp=r&sig=zRbxgg3nMemJ%2Fg34mpGxNPO1bqF8H2fuz3GZlaS2slM%3D) ****2)** Scroll to the **Earnings section**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-N6112F9Z.png?sv=2026-02-06&spr=https&st=2026-10-29T04%3A10%3A43Z&se=2026-10-29T05%3A10%3A43Z&sr=c&sp=r&sig=zRbxgg3nMemJ%2Fg34mpGxNPO1bqF8H2fuz3GZlaS2slM%3D) ****3)** Click the **Trashcan b****utton** for the desired earning.** > Earnings created by [labor rules](/doc/docs/labor-rules-overview), [Tip Automation distributions](/doc/docs/tip-automation), [tip import](/doc/docs/tip-management), or [PTO accrual rules](/doc/docs/pto-accruals-overview) **cannot** be deleted. > Timecards **cannot** be deleted when the pay period for the timecard is [closed](/doc/docs/close-a-pay-period-and-export-to-payroll-time-attendance). To delete earnings on a locked timecard, [reopen the pay period](/doc/docs/reopen-a-time-attendance-pay-period) first. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ML6I4V7A.png?sv=2026-02-06&spr=https&st=2026-10-29T04%3A10%3A43Z&se=2026-10-29T05%3A10%3A43Z&sr=c&sp=r&sig=zRbxgg3nMemJ%2Fg34mpGxNPO1bqF8H2fuz3GZlaS2slM%3D) ****4)** Select a **reason** for editing the timecard.** Only the listed reasons can be selected. > Users with the following permission can edit reasons: > > - Labor → Punch Edits → Create/Edit/Delete Punch Edit Reasons > > Learn more about [managing timecard reasons](/doc/docs/manage-reasons-in-timecards). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-I44GX29N.png?sv=2026-02-06&spr=https&st=2026-10-29T04%3A10%3A43Z&se=2026-10-29T05%3A10%3A43Z&sr=c&sp=r&sig=zRbxgg3nMemJ%2Fg34mpGxNPO1bqF8H2fuz3GZlaS2slM%3D) ****5)** Click **Save** to save the timecard without approving it, or click **Save + Approve** to save and approve the timecard at the same time.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DOPKQECA.png?sv=2026-02-06&spr=https&st=2026-10-29T04%3A10%3A43Z&se=2026-10-29T05%3A10%3A43Z&sr=c&sp=r&sig=zRbxgg3nMemJ%2Fg34mpGxNPO1bqF8H2fuz3GZlaS2slM%3D)