--- title: "Add or Edit a Pay Period in Timecards" slug: "add-a-pay-period-in-timecards" description: "Add or edit a pay period group in Timecard Settings — name the group, assign locations, and set the pay cycle frequency." updated: 2026-05-14T17:42:14Z published: 2026-05-14T17:42:14Z canonical: "docs.restaurant365.com/add-a-pay-period-in-timecards" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Add or Edit a Pay Period in Timecards Pay Periods are added a group in Timecard settings. Pay periods configured here apply only to locations not using R365 Payroll. If R365 Payroll is enabled, pay periods are instead managed through the [Payroll Calendar](/doc/docs/payroll-calendar-overview#overview). --- ## Security Users must have the following permission to access Add or Edit Pay Periods in Timecard Settings: - Labor → Pay Periods → View Pay Periods These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Add a Pay Period in Timecard Settings Follow these steps to add a pay period in Timecard Settings: *Click steps to expand for additional information and images.* ****1)** Navigate to the [**Timecard page**](/doc/docs/timecard-page).** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1770321879343.png?sv=2026-02-06&spr=https&st=2026-10-28T22%3A06%3A58Z&se=2026-10-28T23%3A06%3A58Z&sr=c&sp=r&sig=rczDHpwhMyAh9h2NVtBxcxGZChLLxrTIXnnjjGompds%3D) ****2)** Select the **gear icon**.** The Time & Attendance settings screen will open. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1770321900621.png?sv=2026-02-06&spr=https&st=2026-10-28T22%3A06%3A58Z&se=2026-10-28T23%3A06%3A58Z&sr=c&sp=r&sig=rczDHpwhMyAh9h2NVtBxcxGZChLLxrTIXnnjjGompds%3D) ****3)** Scroll to the Pay Period section and select **Add Group**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-OPGXZBOE.png?sv=2026-02-06&spr=https&st=2026-10-28T22%3A06%3A58Z&se=2026-10-28T23%3A06%3A58Z&sr=c&sp=r&sig=rczDHpwhMyAh9h2NVtBxcxGZChLLxrTIXnnjjGompds%3D) ****4)** Enter a **name** for the new Pay Period configuration group.** New locations are automatically assigned to the default group. Only one default group can exist per configuration type—one for Pay Periods and one for Time & Attendance. This ensures a consistent fallback when no other group is assigned. If a non-default group is deleted or a location is removed from it, those locations are reassigned to the default group. Changing the default group doesn’t affect locations already assigned to another group. > [!WARNING] > **Note:** Default groups cannot be deleted. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-RZXDFVLB.png?sv=2026-02-06&spr=https&st=2026-10-28T22%3A06%3A58Z&se=2026-10-28T23%3A06%3A58Z&sr=c&sp=r&sig=rczDHpwhMyAh9h2NVtBxcxGZChLLxrTIXnnjjGompds%3D) ****5)** Select at least one **location**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-FXO7PHKU.png?sv=2026-02-06&spr=https&st=2026-10-28T22%3A06%3A58Z&se=2026-10-28T23%3A06%3A58Z&sr=c&sp=r&sig=rczDHpwhMyAh9h2NVtBxcxGZChLLxrTIXnnjjGompds%3D) ****6)** Select a **start date** for the first pay period.** Enter the date in a MM/DD/YYYY format or select it from the calendar. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-76P3B9LM.png?sv=2026-02-06&spr=https&st=2026-10-28T22%3A06%3A58Z&se=2026-10-28T23%3A06%3A58Z&sr=c&sp=r&sig=rczDHpwhMyAh9h2NVtBxcxGZChLLxrTIXnnjjGompds%3D) ****7)** Select a **pay cycle frequency**.** Options include: Weekly, Bi-Weekly, Semi-Monthly, and Monthly. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-PRS2O7J8.png?sv=2026-02-06&spr=https&st=2026-10-28T22%3A06%3A58Z&se=2026-10-28T23%3A06%3A58Z&sr=c&sp=r&sig=rczDHpwhMyAh9h2NVtBxcxGZChLLxrTIXnnjjGompds%3D) If Semi-Monthly is selected, an additional field appears to define the second pay date: "**On the 5th day (selected first pay date) and ___th day**." This indicates the two pay dates for the pay cycle.![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7EL0RTVA.png?sv=2026-02-06&spr=https&st=2026-10-28T22%3A06%3A58Z&se=2026-10-28T23%3A06%3A58Z&sr=c&sp=r&sig=rczDHpwhMyAh9h2NVtBxcxGZChLLxrTIXnnjjGompds%3D) ****8)** Select **Save.**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-XSJ4AFHR.png?sv=2026-02-06&spr=https&st=2026-10-28T22%3A06%3A58Z&se=2026-10-28T23%3A06%3A58Z&sr=c&sp=r&sig=rczDHpwhMyAh9h2NVtBxcxGZChLLxrTIXnnjjGompds%3D) --- ## Edit a Pay Period in Time & Attendance Follow these steps to edit a Pay Period in Time & Attendance: *Click steps to expand for additional information and images.* ****1)** Navigate to the **Timecards page**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1770321879343.png?sv=2026-02-06&spr=https&st=2026-10-28T22%3A06%3A58Z&se=2026-10-28T23%3A06%3A58Z&sr=c&sp=r&sig=rczDHpwhMyAh9h2NVtBxcxGZChLLxrTIXnnjjGompds%3D) ****2)** Select the **gear icon**.** The Time & Attendance settings screen will open. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1770321900621.png?sv=2026-02-06&spr=https&st=2026-10-28T22%3A06%3A58Z&se=2026-10-28T23%3A06%3A58Z&sr=c&sp=r&sig=rczDHpwhMyAh9h2NVtBxcxGZChLLxrTIXnnjjGompds%3D) ****3)** Click into an **existing Pay Period group**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-MBQ1PI0A.png?sv=2026-02-06&spr=https&st=2026-10-28T22%3A06%3A58Z&se=2026-10-28T23%3A06%3A58Z&sr=c&sp=r&sig=rczDHpwhMyAh9h2NVtBxcxGZChLLxrTIXnnjjGompds%3D) ****4)** Make edits to the **Configuration Group Name.**** Edits include changing the group name, checking or clearing the default box, and changing or adding another location.![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7FQCPL0J.png?sv=2026-02-06&spr=https&st=2026-10-28T22%3A06%3A58Z&se=2026-10-28T23%3A06%3A58Z&sr=c&sp=r&sig=rczDHpwhMyAh9h2NVtBxcxGZChLLxrTIXnnjjGompds%3D) ****5)** Make edits to the Assigned Locations.** > [!WARNING] > Removed locations will be added to the default group. If editing the default group, locations cannot be removed. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-OEY40TK5.png?sv=2026-02-06&spr=https&st=2026-10-28T22%3A06%3A58Z&se=2026-10-28T23%3A06%3A58Z&sr=c&sp=r&sig=rczDHpwhMyAh9h2NVtBxcxGZChLLxrTIXnnjjGompds%3D) ****6)** Make edits to the **Pay Period Dates** section.** > [!CAUTION] > Only future pay dates can be edited. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7PBCP47F.png?sv=2026-02-06&spr=https&st=2026-10-28T22%3A06%3A58Z&se=2026-10-28T23%3A06%3A58Z&sr=c&sp=r&sig=rczDHpwhMyAh9h2NVtBxcxGZChLLxrTIXnnjjGompds%3D) ****7)** Select **Save.**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1T7139LS.png?sv=2026-02-06&spr=https&st=2026-10-28T22%3A06%3A58Z&se=2026-10-28T23%3A06%3A58Z&sr=c&sp=r&sig=rczDHpwhMyAh9h2NVtBxcxGZChLLxrTIXnnjjGompds%3D)