---
title: "Add 1099 Historical Data to a Vendor"
slug: "add-1099-historical-data-to-a-vendor"
description: "Enter prior-system 1099 payment history on a vendor using beginning balance entries to support accurate filing."
updated: 2025-08-25T22:04:28Z
published: 2025-08-25T22:04:28Z
canonical: "docs.restaurant365.com/add-1099-historical-data-to-a-vendor"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Add 1099 Historical Data to a Vendor

To add 1099 history (payments from a previous system) for the current year, create a beginning balance AP invoice and payment for the year-to-date 1099 total. Before starting, confirm that the applicable period is open. If the period is closed, it must be reopened before creating beginning balance transactions.

---

## Create Beginning Balance Invoices

To create the Beginning Balance Invoices , follow these steps:

*Click steps to expand for additional information and images.*

****1)** Under the **Admin** application, expand the **Accounting folder,** then select **AP Invoice Beginning Balance.****

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-8OXF06DB.png)

****2)** Enter the **invoice number** as '**1099BegBal[YEAR]**'.**

- Add the invoice number as '1099BegBal2019', add the Vendor, update the invoice date to a date prior to your Go-Live date in R365, add the amount into the amount field, and then select the Location to set the legal entity
- Once entered, approve and close

****3)** Enter the rest of the invoice details.**

- Add the Vendor
- Update the invoice date to a date prior to the organization’s Go-Live date in R365
- Add the amount into the amount field
- Select the Location to set the Legal Entity

****4)** Approve and close.**

Repeat steps 1-4 until all 1099 YTD invoice history has been entered.

> These transactions may remain on the [AP Aging report](/doc/docs/ap-aging). Although they will clear each other out, they will still show unless 'Hide $0 Balances' is toggled to 'Yes' in the Report Parameters. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/add-1099-historical-data-to-a-vendor-image-bx0k5aca.png)

---

## Create Beginning Balance Payments

To create the Beginning Balance Payments, follow these steps:

*Click steps to expand for additional information and images.*

****1)** Under the **Admin** application, expand the **Accounting folder,** then select **AP Payment Beginning Balance.****

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-2B2FFPY5.png)

****2)** Enter the AP Payment details.**

The following fields are required:

- Checking Account
- Vendor
- Location
- Number
- Amount
- Date

****3)** Apply the beginning balance ap payment to the associated beginning balance AP invoice.**

Only approved transactions will be available for selection.

****4) Approve** and close the payment.**

Repeat steps 1-4 until all 1099 YTD payment history has been entered.

> These transactions may remain on the [AP Aging report](/doc/docs/ap-aging). Although they will clear each other out, they will still show unless 'Hide $0 Balances' is toggled to 'Yes' in the Report Parameters. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/add-1099-historical-data-to-a-vendor-image-bx0k5aca.png)

Restaurant365

An organization or company configured in R365 that represents a distinct legal and tax-reporting unit. Legal entities contain one or more locations and define how financial and operational activity is grouped, reported, and filed.