--- title: "ACH Setup" slug: "ach-setup" description: "Configure vendors for ACH payments in R365 by entering vendor banking details and enabling ACH on the vendor record." updated: 2026-08-18T04:30:00Z published: 2026-08-18T04:30:00Z canonical: "docs.restaurant365.com/ach-setup" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # ACH Setup The ACH function in Restaurant365 is used to configure ACH export files for electronic payments and collections. ACH exports support vendor payments and require setup on the [Vendor form](/doc/docs/vendor-form), [Bank Account record,](/doc/docs/bank-account-record) and [Bank record](/doc/docs/bank-record). After setup, payment runs generate NACHA-formatted files that can be downloaded and uploaded to the appropriate bank for processing; these files are not transmitted from Restaurant365 to the bank automatically. --- ## Paying Vendors by ACH > [!WARNING] > This process **does not** apply to ACH payments processed by [R365 Payments](/doc/docs/r365-payments-service). If a vendor prefers to be paid by ACH, users can configure this preference on the [Vendor form](/doc/docs/vendor-form) by changing the Payment Method to ACH. In addition, the ACH Report type must be selected on the [Bank record](/doc/docs/bank-account-record). When a payment is created for the vendor, the [payment run](/doc/docs/payment-run-overview) generates an ACH file that can be exported and uploaded to the bank for processing; the file is not sent from Restaurant365 to the bank automatically. If an ACH file was not exported at the time of the payment run, it can be exported using the [ACH Export](/doc/docs/ach-export) in My Reports. Restaurant365 is also capable of producing positive pay exports. Click here for information on the [Positive Pay report](/doc/docs/positive-pay-overview-reports). > [!WARNING] > Although most banks allow for ACH upload, contact your organization's bank to ensure that the account type is compatible with ACH uploads. Restaurant365 recommends sending your bank representative a sample of the available ACH report types. --- ## Prepping the Vendor Record for ACH *Click steps to expand for additional information and images.* ****1)** Navigate to the [**Vendors page**](/doc/docs/vendors-page) and double click the vendor to open the [vendor form](/doc/docs/vendor-form).** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ECQUE8AN.png) ****2)** Click to open the **Quick actions** menu in the form [header](/doc/docs/vendor-form#header).** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-XFHWE98I.png) ****3)** Select **Merge vendor**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-KF2DBZLB.png) ****4)** Add **ACH remittance emails** *(Optional).*** 1. Enter the email address that should receive remittance details for ACH payments issued to the vendor. 2. Click **+ Add**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1M6DTAA6.png) > [!WARNING] > The field accepts **one** email address at a time and will not accept invalid email formats. > > ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-YFA8DDHD.png) > [!NOTE] > Click the **X** icon on an email address to remove it from the vendor form. > > ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DXCYH4S5.png) ****5) Save** the changes to the vendor form.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-U1YWG503.png) > [!NOTE] > If any other required fields are incomplete, the vendor form will automatically scroll to the first field to be completed. --- ## ACH Configuration Fields By default, the legal entity name is included as the company name in the ACH export file, and the tax ID from the [legal entity record](/doc/docs/legal-entity-record) associated with the payment run is used as the company identifier. Users have the option to use the following fields on the [bank account record](/doc/docs/bank-account-record) for additional customization of ACH export files and to ensure compatibility with bank-specific requirements for ACH processing: ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-RJYJJUW7.png) ****ACH Immediate Origin**** - Some banks require a unique company identifier, such as a customer number, instead of a Tax ID. This field allows entry of the bank’s specific identifier, ensuring the ACH file is processed accurately. - Character Limit: Alphanumeric, up to 10 characters. - Default Behavior: If left blank, the ACH export will use the Tax ID from the Legal Entity record associated with the Payment Run. > [!TIP] > **Best Practice:** > > Enter the required identifier as specified by the bank. If a leading character is required before the Tax ID, include it in this field. > > Example: > > - Leading Character: A > - Tax ID: 111111111 > > ACH Immediate Origin: A111111111 ****ACH Company ID**** - This field is used when a bank requires a specific company identifier, such as a customer number, instead of a Tax ID. - Character Limit: Alphanumeric, up to 10 characters. - Default Behavior: If left blank, the ACH export will default to the Tax ID from the Legal Entity record associated with the Payment Run. - > [!TIP] > **Best Practice:** > > Include the required identifier, adding a leading character if specified by the bank. > > Example: > > - Leading Character: A > - Tax ID: 111111111 > > ACH Company ID: A111111111 ****ACH Company Name**** - The company name required by the bank for ACH file transmissions. - Character Limit: Alphanumeric, up to 16 characters. - Default Behavior: If left blank, the Legal Entity Name from the associated Payment Run will be used in the ACH export. > [!TIP] > **Best Practice:** > > Ensure the company name entered matches the bank’s requirements for successful processing. > [!NOTE] > These fields are not required. If left blank, the system will use the the legal entity name as the company name and the Tax ID as the company ID. --- ## Prepping the Bank Record for ACH The **ACH Report** field on the [Bank record](/doc/docs/bank-record) selects the NACHA file format used when exporting ACH payment files for upload to the bank. This setting controls the format of the export file only and does not create a direct connection to the bank or initiate ACH transfers. > [!TIP] > **Best Practice** > > Begin this process early in setup to avoid potential delays in issuing payments. > > Review available ACH Export options and work with the bank to determine the best option for exporting ACH files. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WV0RR1OB.png) ### Selecting a NACHA File Format Bank-specific reports are intended for use with the named financial institution; however, compatibility is not guaranteed for all accounts within that institution, and these reports may also be used with other banks. The following table contains a few examples of ACH exports. **These exports were produced using the following [sample data](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(173).png):** ***Vendor Name:*** Beverage Vendor ***Vendor Bank Account Number:*** 999999999 ***Vendor Routing Number:*** 555555555 ***Payment Date:*** 05/02/2024 ***ACH Generation Date (Date Check Run was performed):*** 05/02/2024 ***Bank Routing Number:*** 123456789 ***Record Types:*** Varies depending on the bank and their coding preferences. ***Checking Account:*** 1020 - Checking 1 ***Bank:*** Credit Union ***Next Check Number:*** 516 ***Total Check Run (1 check):*** $615.87 ***Location:*** Location 100 ***Legal Entity:*** Legal Entity 1 ***Legal Entity Tax ID (EIN) Number:*** 777777777 Right-click the link and select Save As to save the .txt file to your device. | ACH File Specifications | Sample ACH Output | | --- | --- | | [ACH Export (default) 1](https://restaurant365training.com/wp-content/uploads/2020/08/BOA-NACHA-Specs.pdf) > [!NOTE] > The national standard used by most banks. | [ACH Export (default 1)](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-default1.txt) | | ACH Export (space) | [ACH Export (space)](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-space.txt) | | [ACH Export Wells Fargo](https://restaurant365training.com/wp-content/uploads/2020/08/Wells-Fargo-ACH-NACHA-File-Specs.pdf) | [Wells Fargo](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-WellsFargo.txt) | | ACH with Offset > [!NOTE] > A balanced NACHA file. | [ACH with Offset](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-offset.txt) | | [ACH Export Johnson Bank](https://www.johnsonfinancialgroup.com/siteassets/documents/banking/commercial/ach-transactions-10.2020.pdf) | [Johnson Bank](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-JohnsonBank.txt) | | ACH Export CB&T | [CB&T](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-CBT.txt) | | ACH Export TD Bank | [TD Bank](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-TDBank.txt) | | [ACH Export BB&T](https://restaurant365training.com/wp-content/uploads/2020/08/BBT-NACHA-File-Specs.pdf) | [BB&T](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-BBT.txt) | | [ACH Export Boston Private](https://restaurant365training.com/wp-content/uploads/2020/08/BP-ACH-NACHA-format-Specs-2018.pdf) | [Boston Private](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-BostonPrivate.txt) | | [ACH Export IBERIA Bank](https://restaurant365training.com/wp-content/uploads/2020/08/IBKC-NACHA-FORMAT-SPECS.pdf) | [IBERIA Bank](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-Iberia.txt) | | [ACH Export JP Morgan Chase](https://restaurant365training.com/wp-content/uploads/2020/08/Chase-Bank_achfile_helpguide.pdf) | [JP Morgan Chase](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-JPMorgan.txt) | | [ACH Export FNB (First National Bank)](https://restaurant365training.com/wp-content/uploads/2020/08/First-National-Bank-NACHA-File-Formatting-guide.pdf) | [First National Bank](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-FNB.txt) | | [ACH Export Columbia Bank](https://www.columbiabankonline.com/media/brdjjlyf/ach_dual_agreement.pdf) | [Columbia Bank](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-Columbia.txt) | | [ACH Export Ocean Bank](https://www.oceanbank.com/content/dam/documents-en/ach-positive-pay.pdf) | [Ocean Bank](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-Ocean.txt) | | [ACH Export Wes Banco](https://www.wesbanco.com/wp-content/uploads/2021/07/Upload-and-ACH-File-Guide.pdf) | [Wes Banco](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-WesBanco.txt) | | [ACH Export CNB](https://www.bonvenubank.com/wp-content/uploads/2022/11/cnb_achfile_helpguide-final.pdf) | [CNB](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-CNB.txt) | | [ACH Export First Horizon Bank](https://www.firsthorizon.com/-/media/Files/Corporate/TreasuryConnect-ACH-Payments.pdf) | [First Horizon Bank](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-FirstHorizon.txt) | | ACH Export Valley National Bank | [Valley National](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-ValleyNational.txt) | | ACH Export Fifth Third Bank - Cincinnati | [Fifth Third Bank - Cincinnati](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-FifthThird.txt) | | ACH Export Commerce West Bank | [Commerce West Bank](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-Commerce.txt) | | [ACH Export - Arizona Bank & Trust](https://www.arizbank.com/sites/default/files/document/all_bank_customer_specs_for_ach.pdf) | [Arizona Bank & Trust](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-Arizona.txt) | | ACH Export Truist ACH Export | [Truist](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-Truist.txt) | | [ACH Export Truist A ACH Expor](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/Truist%20A%20-%20ach-nacha-file-format-specifications.pdf)t | [Truist A](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/Truist%20A(1).txt) | | Huntington Bank ACH Export | [Huntington Bank](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-Huntington.txt) | | [ACH Export HSBC](https://www.us.hsbc.com/faqs/automated-clearing-house/) | [HSBC](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-HSBC.txt) | | Simple Payment Export | [Simple Payment Export](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-simple.csv) | | [ACH Export Peoples Bank & Trust](https://www.peoplesbank-wa.com/pbwa/media/pdfs/NACHA-ACH-FILE-UPLOAD-SPECIFICATIONS.pdf) | [Peoples Bank & Trust](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-Peoples.txt) | | [ACH Export Bell Bank](https://bell.bank/-/media/project/bell/bank-redesign/healthcarebank/guides-and-tutorials/nacha-specifications.pdf) | [Bell Bank](http://restaurant365training.com/wp-content/uploads/2024/05/ACH-Bell.txt) | Structured documents that provide insights and summaries of various operational metrics and financial data. An organization or company configured in R365 that represents a distinct legal and tax-reporting unit. Legal entities contain one or more locations and define how financial and operational activity is grouped, reported, and filed.