--- title: "Accounting Cutover Process" slug: "accounting-cutover-process" description: "Go Live cutover: match legacy balances to R365 starting balances, migrate open AP/AR and bank transactions. Includes cutover FAQs." updated: 2026-07-27T16:42:03Z published: 2026-07-27T16:42:03Z canonical: "docs.restaurant365.com/accounting-cutover-process" stale: true --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Accounting Cutover Process The cutover process means that on a set date, you close the current period in your legacy software and begin the new period in R365. This is your 'Go Live' date. It is important that transactions are recorded where they belong in order to efficiently and accurately cut over to R365. The ultimate goal of cutover is to ensure that the ending balances in your legacy system, at the end of your current period, match your starting balances in R365. At certain points where transactions are completed in your legacy system, R365 will ask for exports of your data to import to R365 as open transactions (like AP & uncleared Bank Activity) and historical GL Detail. The details of how and when these data migrations should happen are shown in the visual below. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(47).png) Some ways to prepare for cutover include: - Not entering any transactions prior to your Go Live date in R365 - Approving and paying AP, even if payment is ahead of schedule, in your legacy system - Staying up-to-date on Bank Activity in your legacy system for an efficient Bank Reconciliation - Ensuring that periods prior to the current one are completed and closed --- ### Accounting Cutover FAQs #### I received a late invoice for November 20th in December, after my December 1 Go Live date. Where should I enter that invoice? Enter the transaction in your legacy system, since it's dated prior to your R365 Go Live. Learn more about [Invoices](/doc/docs/ap-invoices-overview-security). #### How am I supposed to pay invoices that were recorded in the legacy system? Provide your AP Aging to your R365 Coach for import. Once imported, you'll pay these transactions in R365. Learn more about [AP Payment Activity](/doc/docs/ap-payment-record). #### What do I do if I'm far behind on my books? You have three options: get caught up in your legacy software before cutting over, back-date your Go Live and catch up in R365 instead (usually harder, since R365 is new to your team), or start over after consulting your accountant. Learn more about [DWM Tasks](/doc/docs/daily-weekly-monthly-quarterly-tasks-accounting-operations). #### When can I see an up-to-date balance sheet in R365? Once you've provided closing balances for the last period in your legacy software and R365 has imported that historical GL information. Learn more about [completing a Crosswalk](/doc/docs/completing-a-crosswalk). #### When can I see an up-to-date Profit and Loss statement in R365? As soon as you go live and keep up with your [DWM Tasks](/doc/docs/daily-weekly-monthly-quarterly-tasks-accounting-operations). #### I go live on December 1st. What am I supposed to do? Start following [DWM tasks](/doc/docs/daily-weekly-monthly-quarterly-tasks-accounting-operations) in R365 for the new period, and work on closing the last period through the day prior to Go Live — that closing happens on your Go Live date. #### What happens to all the test transactions in R365 for pre-Go Live dates? Your R365 Coach deletes all transactions dated before Go Live on your Go Live date. Setup information — chart of accounts, preferences, users, bendors, POS mapping, and similar — is not deleted. Learn more about [completing a Crosswalk](/doc/docs/completing-a-crosswalk). Restaurant365 Financial statement showing assets, liabilities, and equity at a specific point in time. The structured list of all General Ledger (GL) accounts used to record and organize a company’s financial transactions. POS (Point of Sale) A system used by businesses to process sales transactions and manage customer payments. Connected to R365 through a [POS integration](/doc/docs/pos-integration-overview). ## Related - [R365 Implementation Process (Accounting and Operations)](/what-does-the-onboarding-process-look-like.md) - [Phase 4: Accounting Cutover](/phase-4-accounting-cutover.md) - [Phase 3: Money Out](/phase-3-money-out.md) - [Process Uploaded Files in Documents to Process](/documents-to-process-how-to-process-uploaded-files.md)