---
title: "Departments"
slug: "workforce-departments"
description: "Create and manage Workforce departments for payroll processing, GL mapping, and labor reporting across all locations."
updated: 2025-08-21T21:27:54Z
published: 2025-08-21T21:27:54Z
canonical: "docs.restaurant365.com/workforce-departments"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Departments

This article reviews the 'Departments' page for payroll. Here, users can assign employees to departments for reporting purposes.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/fdc5aa4e-af18-452c-805c-a4e9ee33c898.png?sv=2026-02-06&spr=https&st=2026-11-11T08%3A04%3A03Z&se=2026-11-11T09%3A04%3A03Z&sr=c&sp=r&sig=sI2OXKPBBQrzgqV6rAQAlQfiwX8mZychD9IPD4S95J0%3D)

---

## **Navigation**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-BUJ1DBE9.png?sv=2026-02-06&spr=https&st=2026-11-11T08%3A04%3A03Z&se=2026-11-11T09%3A04%3A03Z&sr=c&sp=r&sig=sI2OXKPBBQrzgqV6rAQAlQfiwX8mZychD9IPD4S95J0%3D)

---

## **Overview**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/e290f950-2be5-44fe-9fa3-7421944bf379.png?sv=2026-02-06&spr=https&st=2026-11-11T08%3A04%3A03Z&se=2026-11-11T09%3A04%3A03Z&sr=c&sp=r&sig=sI2OXKPBBQrzgqV6rAQAlQfiwX8mZychD9IPD4S95J0%3D)

1. **Add Group -** Click to add a new Department
2. **Name -** Name of the Department
3. **Approvers -** Number of approvers for Time Off in the Department
4. **People -** Number of Employees in the Department
5. **Department Menu -** Contains the following options:
  - Edit - Opens the Department details
  - Delete- Deletes the Department

> This action cannot be undone

---

## **Department Details**

### Settings

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/f4d3312a-a32c-40f9-9358-079a929bee58.png?sv=2026-02-06&spr=https&st=2026-11-11T08%3A04%3A03Z&se=2026-11-11T09%3A04%3A03Z&sr=c&sp=r&sig=sI2OXKPBBQrzgqV6rAQAlQfiwX8mZychD9IPD4S95J0%3D)

**Group Name -** Name of the Department.

> Any changes to this field are automatically saved.

### Approvers

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/e8ba8692-2d1e-49d7-a5be-99291954aeaa.png?sv=2026-02-06&spr=https&st=2026-11-11T08%3A04%3A03Z&se=2026-11-11T09%3A04%3A03Z&sr=c&sp=r&sig=sI2OXKPBBQrzgqV6rAQAlQfiwX8mZychD9IPD4S95J0%3D)

1. **Add Approver -** Click to display the search field for adding a new approver
2. **Search -** Enter 3 or more characters to search for a new approver

> This field is only displayed after 'Add Approver' is clicked
3. **Close Search -** Click to close the search field
4. **Approver Name** - Name of the approver
5. **Hours -** When checked, approver can approve hours for the Employees in the Department
6. **Time Off -** When checked, approver can approve Time Off for the Employees in the Department
7. **Delete -** Click the trashcan icon to remove the approver

### Employees

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/09c38e09-d2a2-4851-92a2-0c2c1dc5711b.png?sv=2026-02-06&spr=https&st=2026-11-11T08%3A04%3A03Z&se=2026-11-11T09%3A04%3A03Z&sr=c&sp=r&sig=sI2OXKPBBQrzgqV6rAQAlQfiwX8mZychD9IPD4S95J0%3D)

1. **Add Employee -** Click to display the search field for adding a new Employee
2. **Search -** Enter 3 or more characters to search for a new Employee

> This field is only displayed after 'Add Employee' is clicked
3. **Close Search -** Click to close the search field
4. **Employee Name** - Name of the Employee
5. **Title -** Employee's Primary Job
6. **Location -** Location of Employee's Primary Job
7. **Delete -** Click the trashcan icon to remove the Employee from the Department

Employees can **only** be assigned to one Department. When assigned to a new Department, the Employee will be removed from any Department that they are already assigned to.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/d54d5f9b-76b9-478e-9f57-c5bff2354d81.png?sv=2026-02-06&spr=https&st=2026-11-11T08%3A04%3A03Z&se=2026-11-11T09%3A04%3A03Z&sr=c&sp=r&sig=sI2OXKPBBQrzgqV6rAQAlQfiwX8mZychD9IPD4S95J0%3D)