--- title: "Work Eligibility Page" slug: "work-eligibility-page" description: "Work Eligibility page — I-9 statuses, page buttons, permissions, and grid columns including due dates and signature status values." status: "update" updated: 2026-10-22T01:58:09Z published: 2026-10-28T05:00:00Z canonical: "docs.restaurant365.com/work-eligibility-page" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Work Eligibility Page The Work Eligibility page lists all I-9s for employees who have been onboarded to payroll after [I-9 verification was enabled](/doc/docs/edit-an-onboarding-rule). From this page, users can: - View [I-9 Employment Eligibility Verification Forms](/doc/docs/i-9-verification-record) - [Sign an I-9](/doc/docs/sign-an-i-9) - [Waive an I-9](/doc/docs/waive-an-i-9) - [Terminate an Employee](/doc/docs/workforce-employee-separations) - [Complete an I-9 On Behalf of an Employee](/doc/docs/complete-an-i-9-on-behalf-of-an-employee) - > [!WARNING] > To complete the I-9 Employment Eligibility Verification Form on behalf of the employee, ensure that a paper version of the signed document has been reviewed. - [Change an I-9 Start Date](/doc/docs/change-an-i-9-start-date) - [Create an I-9](/doc/docs/create-an-i-9) --- ## Security **Permissions related to the Work Eligibility page appear in the permissions tree as follows:** - Labor - Work Eligibility - I-9 Form - View I-9s - Edit I-9s - Create I-9s - Complete Company Signature These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Navigation ****Navigation Menu**** 1. Select **Payroll** from the left navigation rail. 2. Under Team, select **Work Eligibility.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ZDDT5QNO.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A09%3A49Z&se=2026-11-10T18%3A09%3A49Z&sr=c&sp=r&sig=9ncquuO3v4a49V46YIiOb0MO1gITRZVYG44F5Nb5ck8%3D) ****Search**** Navigate to pages with the [R365 global search bar](/doc/docs/r365-search): 1. Enter all or part of the **page name** in the R365 global search bar. 2. Select the page from the results list. > Only enabled pages can be searched for. If the desired page is not enabled, contact your CSM for assistance. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1745007955784.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A09%3A49Z&se=2026-11-10T18%3A09%3A49Z&sr=c&sp=r&sig=9ncquuO3v4a49V46YIiOb0MO1gITRZVYG44F5Nb5ck8%3D) --- ## Work Eligibility Buttons & Fields ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-THR7VI00.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A09%3A49Z&se=2026-11-10T18%3A09%3A49Z&sr=c&sp=r&sig=9ncquuO3v4a49V46YIiOb0MO1gITRZVYG44F5Nb5ck8%3D) | | Button/Field | Description | | --- | --- | --- | | **1** | Pending Manager Task Count | Number of I-9s that are ready for manager review. | | **2** | +Create Button | [Creates a new I-9](/doc/docs/create-an-i-9). > I-9s can only be created for employees that have been [onboarded](/doc/docs/workforce-onboarding-an-employee-to-r365-payroll) to a legal entity with I-9 verification enabled but who do not already have an I-9 in R365. | | **3** | Search | Filters the grid for rows with the entered text in the ‘Employee’ or ‘Legal Entity’ columns. | | **4** | Grid Controls | \| ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1720650929404.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A09%3A49Z&se=2026-11-10T18%3A09%3A49Z&sr=c&sp=r&sig=9ncquuO3v4a49V46YIiOb0MO1gITRZVYG44F5Nb5ck8%3D) \| Table Views \| Save/edit table views. \| \| --- \| --- \| --- \| \| ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1720650933334.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A09%3A49Z&se=2026-11-10T18%3A09%3A49Z&sr=c&sp=r&sig=9ncquuO3v4a49V46YIiOb0MO1gITRZVYG44F5Nb5ck8%3D) \| Filter \| Filter column information. \| \| ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1720650937142.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A09%3A49Z&se=2026-11-10T18%3A09%3A49Z&sr=c&sp=r&sig=9ncquuO3v4a49V46YIiOb0MO1gITRZVYG44F5Nb5ck8%3D) \| Columns \| Rearrange table columns. \| \| ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1720650941066.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A09%3A49Z&se=2026-11-10T18%3A09%3A49Z&sr=c&sp=r&sig=9ncquuO3v4a49V46YIiOb0MO1gITRZVYG44F5Nb5ck8%3D) \| Export \| Export the table to a .csv file. \| \| ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1720650945879.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A09%3A49Z&se=2026-11-10T18%3A09%3A49Z&sr=c&sp=r&sig=9ncquuO3v4a49V46YIiOb0MO1gITRZVYG44F5Nb5ck8%3D) \| Refresh \| Refresh the table. \| Learn more about [working with grids](/doc/docs/working-with-smart-grids). | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1720650929404.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A09%3A49Z&se=2026-11-10T18%3A09%3A49Z&sr=c&sp=r&sig=9ncquuO3v4a49V46YIiOb0MO1gITRZVYG44F5Nb5ck8%3D) | Table Views | Save/edit table views. | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1720650933334.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A09%3A49Z&se=2026-11-10T18%3A09%3A49Z&sr=c&sp=r&sig=9ncquuO3v4a49V46YIiOb0MO1gITRZVYG44F5Nb5ck8%3D) | Filter | Filter column information. | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1720650937142.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A09%3A49Z&se=2026-11-10T18%3A09%3A49Z&sr=c&sp=r&sig=9ncquuO3v4a49V46YIiOb0MO1gITRZVYG44F5Nb5ck8%3D) | Columns | Rearrange table columns. | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1720650941066.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A09%3A49Z&se=2026-11-10T18%3A09%3A49Z&sr=c&sp=r&sig=9ncquuO3v4a49V46YIiOb0MO1gITRZVYG44F5Nb5ck8%3D) | Export | Export the table to a .csv file. | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1720650945879.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A09%3A49Z&se=2026-11-10T18%3A09%3A49Z&sr=c&sp=r&sig=9ncquuO3v4a49V46YIiOb0MO1gITRZVYG44F5Nb5ck8%3D) | Refresh | Refresh the table. | | **5** | I-9 Detail Row | Summary details for an employee’s I-9. Click to open the I-9 form. | | **6** | Sign Button | Opens the I-9 form for [manager review and signature](/doc/docs/sign-an-i-9). > This button is only displayed for I-9s in the ‘Needs Manager Signature’ status. | | **7** | Action Menu | Contains the following actions: - **Sign** - Opens the I-9 form for [manager review and signature](/doc/docs/sign-an-i-9) or for the manager to [complete the I-9 on behalf of the employee](/doc/docs/complete-an-i-9-on-behalf-of-an-employee). - **Wave 1-9** - [Waives the I-9](/doc/docs/waive-an-i-9) form without employee or employer signatures and indicates that a physical or electronic version of their I-9 form is on file outside of R365. - **Separate** - Opens the [Employee Separation wizard](/doc/docs/workforce-employee-separations). | ### Columns | Column | Description | | --- | --- | | Employee | Name of the employee for the I-9. Click to open the employee’s [employee record](/doc/docs/employee-record). | | Legal Entity | Legal entity associated with the employee’s work location. > A separate I-9 must be completed or waived for each legal entity with I-9 verification enabled that the employee works for. | | Start Date | Employee’s start date for the legal entity. Click to [change the employee’s start date](/doc/docs/change-an-i-9-start-date). | | I-9 Status | Status of the I-9 form: - **Needs Employee Signature** - The employee has not completed their portion of the I-9. - **Needs Manager Signature** - The employer has not completed their review and signature portion of the I-9. - **Waived** - The I-9 has been waived and is required to be on file outside of R365. - **Closed** - Both the employee and employer portion of the I-9 form are completed. | | Due Date | Date I-9 is due. I-9s are due three days after the employee’s start date. Past due start dates are displayed in red text. | ## Related - [Work Eligibility Overview](/work-eligibility-overview.md)