System Setup: Petty Cash in the DSS

This article reviews the setup for Petty Cash within the DSS. The related settings are found on the 'System Preferences' page and on Location Records. 

Typically, organizations that track Petty Cash as part of DSS Deposits are paying out non-cash tips (credit card tips) in excess of their cash receipts for the day.  The remaining non-cash tips are then funded from Petty Cash, depleting the Petty Cash balance. In the event that the cash receipts for the day were sufficient to cover non-cash tips, the excess cash could be deposited to Petty Cash, increasing the Petty Cash balance.

Enabling Petty Cash in the DSS for a Location

Petty Cash is not included for DSS Deposits by default, and must be enabled. For Locations that do track Petty Cash as part of their Deposits, Petty Cash can be activated by checking the 'Petty Cash in Daily Close' setting on the 'POS Integrations' tab of the associated Location Record.

When Petty Cash is included in the DSS, additional 'Petty Cash' fields are added to both the Classic and new DSS Deposits. 

Classic DSS Deposit Tab

Petty cash fields are shown as:

• To Petty Cash

• From Petty Cash

Smart DSS Deposits Step

Petty cash fields are shown as:

• Cash In

• Cash Out

Deducting Petty Cash From Deposits

Depending on how deposits are counted within your organization, the system can be configured to deduct the Petty Cash amounts in deposit calculations. Deducting petty cash is used when the deposit amount entered is the cash count before petty cash in or out.

Deduct From Deposit Setting

The global Deduct Petty Cash from Deposits setting is found on the Miscellaneous tab of the System Preferences page.

• When this box is checked, adding petty cash (To Petty Cash or Cash In), will deduct the value form the deposit, and the Total Deposit will reflect the new value.

• When this box is unchecked, adding petty cash will not affect the deposit value.

Examples