---
title: "Submitting Smart Safe Deposits"
slug: "submitting-smart-safes-deposits"
description: "Submit cash deposits via the Loomis account portal and confirm they sync to R365."
updated: 2025-08-25T21:58:25Z
published: 2025-08-25T21:58:25Z
canonical: "docs.restaurant365.com/submitting-smart-safes-deposits"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Submitting Smart Safe Deposits

This article covers submitting Smart Safe deposits.

As of March 2025, R365 can integrate with the following Smart Safe companies:

- [Loomis](https://www.loomis.us/contact-us)

Users can currently submit deposits via their **Loomis account**. After submitting a deposit, users can view deposit totals on the R365 DSS and view deposit statuses in R365 using the [Manual Repoll](/doc/docs/smart-safes-manual-repoll) function. Users can also view deposit statuses in their smart safe customer portal.

---

## **Submitting a Deposit**

Currently, deposits are submitted via the smart safe company website. Users must first login to their Loomis customer account using their customer credentials.

The deposit submission process *may* look like the following:

1. Navigate to the **Deposits** page.
2. Locate and select the option that allows users to **create a new deposit**. This will open a new deposit screen.
3. Some fields may be auto-filled based on information pulled from the user login or R365 POS information. However, users will need to **complete the deposit** as required by the smart safe company. Users may encounter any of the following fields:
  - **Prepared By** - The name of the user that is completing and submitting the deposit.
  - **Deposit Total**- The total value of the cash being deposited.
  - **Bag Barcode Number/Confirm Bag Barcode Number -** The barcode associated with the deposit bag being used.
  - **Bills** - The quantity or total value of each bill type in the deposit.
  - **Coins** - The quantity or total value of each coin type in the deposit.
4. **Review** the deposit information.
5. **Submit** the deposit. Users will be notified that a deposit has been created.
6. Users can then proceed to deposit the physical cash into the smart safe, where it will remain until pick up.

> [!WARNING]
> For help navigating the deposit process via [**Loomis**](https://www.loomis.us/contact-us)**,** please visit the Loomis support center, or reach out to Loomis via customer support.

---

## **Track Deposits**

At any point after submitting the a smart safe deposit, users can review the status of the deposit within R365 by using the Manual Repoll function to manually pull Deposit Data. Read more about [manually pulling deposit data, click here](/doc/docs/smart-safes-manual-repoll).

Loomis will also update a deposit status as it changes. To view this users must log in to their smart safe customer account on the correct site.

### Deposit Statuses

Users may see any of the following deposit statuses:

| Status | Description |
| --- | --- |
| Prepared | The deposit has been prepared and registered with the smart safe company. |
| In Progress | The deposit has been dropped and is awaiting pick-up **OR** the deposit has been picked up and is awaiting settlement. |
| Sent to Credit | Credit for the cash has been dropped into the deposit box. |
| Verified | The deposit has been processed, completed, and verified by the smart safe company. |

Restaurant365

POS (Point of Sale)

A system used by businesses to process sales transactions and manage customer payments. Connected to R365 through a [POS integration](/doc/docs/pos-integration-overview).