--- title: "Enter and Manage Donation Logs (Mobile)" slug: "r365-red-app-entering-donation-logs" description: "Create, enter, and manage donation logs in R365 mobile: select items, enter donated quantities, save entries, and edit or delete existing records." updated: 2026-11-11T21:31:54Z published: 2026-11-11T21:31:54Z canonical: "docs.restaurant365.com/r365-red-app-entering-donation-logs" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Enter and Manage Donation Logs (Mobile) The complete donation log workflow can be completed in the R365 app from creation to approval. Donation logs created in web version of R365 can also be viewed and edited in the mobile device. Learn more about the [web version of donation logs](/doc/docs/donations-overview-and-security). --- ## Entering a Donation To create a donation, users need the following permissions: Food → Donations → Edit Donations Food → Donations → Create Donations ### **New Donation Logs** To create a **new** donation log entry, follow these steps. *Click steps to expand for additional information and images.* ****1)** Navigate to the [**Donation logs screen**](/doc/docs/r365-red-app-donation-logs-overview#donation-logs-screen) and tap the **Create** button.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-X40ZOJMI.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) ****2)** Review and edit any needed fields on **Step 1/2**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7IOF54EJ.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) > [!NOTE] > Learn more about the [Basic info screen](/doc/docs/r365-red-app-donation-logs-overview#new-donation-log-entry). ****3)** Tap **Continue** to open Step 2/2.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-PET6R7NB.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) ****4)** Tap the **Add item +** button to add items to the log entry.** > [!NOTE] > If a template was used, the Step 2/2 Add items screen will display a list of items. *If no items need to be added, skip to step #6.* ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WWOQ2CTR.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) > [!NOTE] > Items can be added manually or by using barcode scanning when enabled. [Learn more about barcode scanning for donation logs](/doc/docs/r365-app-barcode-scanning-logs-and-transfers#barcode-scanning-waste-logs-and-donations-logs). ****5)** Complete the fields on the [**Add item form**](/doc/docs/r365-red-app-waste-logs#new-waste-log-entry), then tap **Add item** to continue.** - When **Select item** is completed, **Unit of measure** and **Each Amt** will update with the values assigned to the selected item. - **Quantity** must be entered manually. - The **Total** will update based on the quantity entered. - **Reason** is optional. [Learn more about donation reason types](/doc/docs/donations-donation-reason-types). - **Comments** are optional. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ZXQ2XK5Y.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) ****6)** **Review and update** the items on the list.** For items added via template, tap to open an item and edit the item **quantity** and **reason.** Tap **Save** to submit changes. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-KHXXBU9D.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) > [!TIP] > Use the **navigation arrows** at the top of the ‘Edit item’ page to move between items when editing multiple items, then tap **Save** to submit all changes. > > ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-O82D7JSS.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) ****7)** **Save** or **Complete** the donation log.** - Tap **Save** to save the donation log in its current state. This will save as in progress and can be returned to complete at a later time. - Tap **Complete** to indicate that the donation log is complete and waiting for approval. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ME4I5YS1.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) ### **Existing Donation Logs** Donation logs with a status of **In progress** can be edited if needed. *Click steps to expand for additional information and images.* ****1)** Navigate to the ‘In progress’ waste logs list and **tap the desired donation log**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-BB0M137O.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) ****2)** From the **items tab**, tap the **Add item** button.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-GGSCE2LC.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) ****3)** Complete the fields on the [**Add item form**](/doc/docs/r365-red-app-donation-logs-overview#new-donation-log-entry), then tap **Add item** to continue.** - When **Select item** is completed, **Unit of measure** and **Each Amt** will update with the values assigned to the selected item. - **Quantity** must be entered manually. - The **Total** will update based on the quantity entered. - **Reason** is optional. [Learn more about donation reason types](/doc/docs/donations-donation-reason-types). - **Comments** are optional. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-LDY181H3.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) ****4)** **Save** or **Complete** the donation log.** - Tap **Save** to save the donation log in its current state. This will save as in progress and can be returned to complete at a later time. - Tap **Complete** to indicate that the donation log is complete and waiting for approval. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1YVZ0YA6.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) --- ## Remove Items from a Donation Log **New** and **existing** donation logs with a status of **In progress** can be edited if needed. *Click steps to expand for additional information and images.* ****1)** Tap **Edit** on the ‘Add items’ step of a **new** donation log, or on the ‘Items’ list of an **existing** donation log.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-Z4P44F6U.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) ****2) Select** the item(s) to be removed.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-06A4LK18.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) ****3)** Tap **Remove** to remove the selected items from the list.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-UEBCFZDB.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) Users will be prompted to confirm the removal. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-YEVCRY0E.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) ****4)** Tap **Done** to exit editing mode.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-3OUOEN5O.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) ****5)** **Save** or **Complete** the donation log.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-NNVSOPB4.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) --- ## **Save a Donation Log** Logs that have not been marked as complete can be saved in their current state. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-768V9NWL.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) When a donation log is **saved**, the donation log will remain with a status of **In progress**. Users can return to these donation logs to edit or add items at a later time from the ‘In progress’ tab. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-4Q4SLOZE.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) --- ## **Complete a Donation Log** Donation logs must be marked as **complete** in order to be submitted for approval. To mark donation logs as complete, users must have the following permission: - Food → Donations → Complete Donations Once all the necessary items have been added to the donation log, users can tap **Complete** from the Add Items screen. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DYHYGXNP.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) When a donation log is marked as complete, the entry will move to the Completed list. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-S86SBV4T.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) --- ## Unlock a Donation Log Donation logs that have been marked as completed **cannot** be edited. However, donation logs can be returned to an editable form by **unlocking** the log. To unlock donation logs, users **must** have the following permission: - Food → Donations → Unlock Donations To unlock a donation log, find the correct entry from the **Completed** list and tap the entry to open it. From the open entry, tap **Unlock**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-XWNBK4G6.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) The donation log will return to a status of **In progress** and can be edited as necessary. --- ## **Approve a Donation Log** Once a donation log has been marked as **completed**, the donation log entry needs to be **approved** before the correct accounts can be debited. To approve donations, users **must** have the following permission: - Food → Donations → Approve Donations To approve a donation log, navigate to the correct donation log entry on the 'Completed' donation log list and tap the correct entry to open it. When the **Approve** button is tapped, users will be prompted to confirm the approval. Tap 'Approve' from the confirmation box to continue. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-VNK0ZMIQ.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) Users will be notified that the donation log has been approved, and the entry will be moved to the Approved donation logs list. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-5OLYL5NQ.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) ### **Unapproving a Donation Log** If a donation log was approved in error or the approval needs to be reversed for any reason, the donation log can be unapproved. To unapprove a donation log, users **must** have the following permission: - Food → Donations → Unapprove Donations To unapprove a donation log, locate the correct donation log entry from the **Approved** list and tap it to open the log. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-L6E743SL.png?sv=2026-02-06&spr=https&st=2026-11-12T10%3A25%3A00Z&se=2026-11-12T11%3A25%3A00Z&sr=c&sp=r&sig=UdGf0Fp290PcG1htsimrBMsUJW1hhRSoPqaqP009ltA%3D) When unapproved, the donation log entry will return to the **Completed** donation logs list. --- ## **Barcode Scanning for Donation Logs** Users can utilize barcode scanning to scan items onto new donation logs. Learn more about using [barcode scanning for donation logs](/doc/docs/r365-app-barcode-scanning-logs-and-transfers#barcode-scanning-waste-logs-and-donations-logs).