--- title: "Mobile Donation Logs" slug: "r365-red-app-donation-logs-overview" description: "Overview of the Donation Logs screen in R365 mobile: log list, screen fields, and how donation logs track food donated outside normal sales." updated: 2026-11-11T21:40:27Z published: 2026-11-11T21:40:27Z canonical: "docs.restaurant365.com/r365-red-app-donation-logs-overview" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Mobile Donation Logs Users can create and manage donation logs from the R365 app. [Donations](/doc/docs/donations-overview-and-security) allow users to track and debit any donated items from inventory to an account specific to donations. From their mobile device, users can also view a listing of all 'In Progress,' 'Complete,' and 'Approved' donation logs on the donation list screen. A [donation template](/doc/docs/donations-donation-templates) that has been created for the selected location can be used when creating a donation log for more efficient entry. --- ## Security **Permissions related to donations are found in the permission tree as follows:** - **Food** - Donations - View Donations - View Donations Distributions - Edit Donations Each Amounts - Edit Donation Reason Types - Edit Donations - Create Donations - Complete Donations - Unlock Donations - Approve Donations - Unapprove Donations - Delete Donations The [Permission Access report](/doc/docs/generating-a-permissions-access-report) can be used to determine which [User Roles](/doc/docs/security-permissions-user-roles) or Users already have these Permissions assigned. Learn more about [User Setup and Security here](/doc/docs/user-setup-security-and-location-access). --- ## Navigation ****Navigation Menu**** 1. Select **More** from the bottom tab bar. 2. Select **Donation logs**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-NKZUVTPK.png?sv=2026-02-06&spr=https&st=2026-11-14T06%3A14%3A29Z&se=2026-11-14T07%3A14%3A29Z&sr=c&sp=r&sig=mafl9exmPWDKimOfVqWAoJKOSXvARsjKZgviGvhgxOo%3D) --- ## Donation Logs Screen The Donation logs screen is organized into three tabs. Each tab will display a list of donation logs based on their status: In progress, Completed, or Approved. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-8MDHTE7P.png?sv=2026-02-06&spr=https&st=2026-11-14T06%3A14%3A29Z&se=2026-11-14T07%3A14%3A29Z&sr=c&sp=r&sig=mafl9exmPWDKimOfVqWAoJKOSXvARsjKZgviGvhgxOo%3D) | | **Field** | **Description** | | --- | --- | --- | | **1** | Back button | Returns to the previous screen. | | **2** | In progress | Displays all donation logs that have a status of 'In Progress.' These donation logs may still be missing information and can be edited as needed. | | **3** | Completed | Displays all donation logs that have been marked as 'Completed' but are still waiting for approval. These can be unlocked to return to ‘In Progress.' | | **4** | Approved | Displays all donation logs that have been completed and approved. | | **5** | Search | Filters the list for donation logs with the location or number entered in the search bar. | | **6** | Filter | Filters the displayed list by location or date range. > [!NOTE] > Filters added will only be applied to the tab in view. | | **7** | Donation Log Entry | Opens a donation log and displays donation log entries and the following information: - Donation Log Number - Location - Date of Donation ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/efe7ba17-aeac-4f36-93fe-5fe5f3bf306d.png?sv=2026-02-06&spr=https&st=2026-11-14T06%3A14%3A29Z&se=2026-11-14T07%3A14%3A29Z&sr=c&sp=r&sig=mafl9exmPWDKimOfVqWAoJKOSXvARsjKZgviGvhgxOo%3D) | | **8** | Create button | Creates a new Donation Log entry. | --- ## New Donation Log Entry Users with the appropriate permissions can create, and manage donation logs. Learn more about [entering a donation log](/doc/docs/r365-red-app-entering-donation-logs). The **new donation log** **entry** form requires users to first complete ‘Step 1: Basic info’ before adding items to the log. > When a [**donation template**](/doc/docs/donation-templates) is selected, the items from the template will be added to the entry. Once items are added, users can save or complete the donation log. *Click a section to expand for additional information and images.* ****Step 1/2: Basic info**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ETJHG3PV.png?sv=2026-02-06&spr=https&st=2026-11-14T06%3A14%3A29Z&se=2026-11-14T07%3A14%3A29Z&sr=c&sp=r&sig=mafl9exmPWDKimOfVqWAoJKOSXvARsjKZgviGvhgxOo%3D) | | Field | Description | | --- | --- | --- | | **1** | Template | The donation template selector. If no template is selected, users will be prompted to add their items manually. | | **2** | Date | The date of the donation. The default date is 'today' or the date of entry. | | **3** | Location | The location of the donation entry. For users assigned to multiple locations, the default location is the default selection. | ****Step 2/2**: **Add items**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-SH8D2QDS.png?sv=2026-02-06&spr=https&st=2026-11-14T06%3A14%3A29Z&se=2026-11-14T07%3A14%3A29Z&sr=c&sp=r&sig=mafl9exmPWDKimOfVqWAoJKOSXvARsjKZgviGvhgxOo%3D) | | Field | Description | | --- | --- | --- | | **1** | Back button | Return to the previous screen. | | **2** | Edit | Tap to change the list to edit mode. This enables users to remove items from the entry. | | **3** | Search | Filter the list for entered characters and keywords. | | **4** | Item entry | Individual item to edit the quantity, change/add reasons, or add/edit a comment. | | **5** | Add item button | Tap to **add another item** to the donation log. When tapped, a new **Add item form** will open for users to complete. | | **6** | Save | Tap to **save** and close the donation log. | | **7** | Complete | Tap to mark the donation entry as **complete**. | ****Add Item Form**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7Y6XV299.png?sv=2026-02-06&spr=https&st=2026-11-14T06%3A14%3A29Z&se=2026-11-14T07%3A14%3A29Z&sr=c&sp=r&sig=mafl9exmPWDKimOfVqWAoJKOSXvARsjKZgviGvhgxOo%3D) | | Field | Description | | --- | --- | --- | | **1** | Back button | Return to the previous screen. | | **2** | Barcode scanner | When barcode scanning is enabled, opens the device camera to add an item by barcode scanning. | | **3** | Select item | The item being added to the entry. | | **4** | Unit of measure | The unit of measure (UofM) of the item. | | **5** | Quantity | The number of units of the item being donated. | | **6** | Each amt | The current cost of the item per unit. | | **7** | Total | Total cost based on quantity and each amt. | | **8** | Reason | The reason for the donation. > [!NOTE] > Reason types can only be created in web. [Learn more about reason types](/doc/docs/donations-donation-reason-types). | | **9** | Comment | Comments or notes added to the donation. | | **10** | Add Item | Completes adding the item to the donation log. | --- ## Barcode Scanning for Donation Logs Users can utilize barcode scanning to scan items onto new donation logs. Learn more about using [barcode scanning for donation logs](/doc/docs/r365-app-barcode-scanning-logs-and-transfers).