--- title: "R365 App: Create and Edit Item Transfers" slug: "r365-app-create-and-edit-item-transfers" description: "Create, edit, and manage between-store item transfers in R365 mobile: add items, set quantities, add comments, upload attachments, and send." updated: 2025-12-02T17:01:45Z published: 2025-12-02T17:01:45Z canonical: "docs.restaurant365.com/r365-app-create-and-edit-item-transfers" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # R365 App: Create and Edit Item Transfers This article is a part of the [Mobile Item Transfers](/doc/docs/r365-app-item-transfers-overview-and-security) feature for the [R365 App](/doc/docs/r365-mobile-app). Click here to learn about [creating an Item Transfer via the web browser](/doc/docs/item-transfers-create-a-transfer). **Item transfers** can be created on the fly as needed from the [transfers screen](/doc/docs/item-transfers-overview-security). Once a transfer is sent to the **receiving location**, the status of the transfer will be updated on the transfers screen. Learn more about [transfer statuses and workflows here](/doc/docs/r365-app-item-transfer-workflow). --- ## Create a Transfer **New item transfers are created from the **Between store transfers** screen:** 1. Select **More** from the bottom tab bar. 2. Select **Between store transfers.** 3. Tap the **Create** button to open the **new transfer form**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-W3Y97MR4.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) ### New Transfer Form The new transfer form has three steps that must be completed to create the transfer: #### Step 1: General Information ****A)** Select a **transfer template**. *(Optional)*** Selecting a transfer template will populate Items in Step 2. Learn more about [transfer templates](/doc/docs/item-transfers-create-a-transfer-template). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-R9GWI8JK.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) > [!NOTE] > Only templates assigned to the **Transfer from** location (C) are available to select. ****B)** Set the transfer **date**.** The date will autofill by default to the date the new transfer form is created. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-IZA6152N.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) ****C)** Set the **sending location.**** This required field will default to the location of the user creating the transfer. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-0CS0RN03.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) ****D)** Select the **receiving location**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-2P7F0ZC1.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) ****E)** Tap **Continue** to move to step 2.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-KNE173Q4.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) #### Step 2: Add Items ****A)** If a **template** was selected in step 1, the items associated with that transfer template will be pre-populated.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-T3S0ZAR5.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) > [!NOTE] > Tapping an item entry will open the **edit item** slide-out, which is identical to the add item screen. ****B)** Tap the **Add item +** button to add individual items.** Users with **barcode scanning enabled** will be prompted to select whether to enter the item by scanning barcodes or entering manually. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-16LO4X45.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) ****C)** From the [**Add item screen**](/doc/docs/r365-app-create-and-edit-item-transfers#add-item-screen), tap **Select item** and search for the item to add to the transfer.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-2XPSUHO8.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) ****D)** Set the **quantity** to transfer.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-V1FIF1PE.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) ****E)** Add any additional **comments**. *(Optional)*** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-PB4CBWC1.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) ****F)** Tap **Add item** to continue.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-E7445WXO.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) ****G)** Repeat **B - F** until all items are added to the transfer.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-TRX713DX.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) ****H)** Tap **Edit** to **remove items** from the transfer. *(Optional)*** Learn more about [removing items below](/doc/docs/r365-app-create-and-edit-item-transfers#removing-items). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-PAS17U2A.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) ****I)** Once all the necessary items are added, tap **Continue** to proceed to step 3.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-3RBECIWQ.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) > At least one item with a non-zero quantity must be present in order to continue. #### Step 3: Comments Transfer-level comments are **required** in order to send the transfer to the receiving location. If comments are **not** added in step 3, they must be added on the comments tab of the **transfer details** screen **before** sending. ****A)** Tap **Add comment +** to add a comment.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-O2IIAL79.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) ****B)** Tap **Finish** to create the item transfer.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-GFQQ4PBC.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) > [!NOTE] > Finishing the new transfer form will create the transfer and set it to the ‘In Progress’ status. The created transfer can then be viewed and edited from the transfers screen. Learn more about [Transfer Statuses and Workflows](/doc/docs/item-transfers-transfer-status-and-workflow). --- ## Adding Additional Items Users can add as many items as needed to an item transfer. Tapping **Add item +** in step 2 when creating a new transfer or on the items tab when reviewing an existing transfer will open the **add item screen**. The add item button is **only** available to users at the **sending location** while the transfer is in **in progress** or **rejected** status. When utilizing barcode scanning to add items to a transfer, users will have the option to continue adding items by scanning. To read more about [using barcode scanning for item transfers, click here](/doc/docs/r365-app-barcode-scanning-logs-and-transfers). ### Add Item Screen The add item screen is where users can input all the relevant item information for the item transfer, including which item is being transferred and the number of units being transferred. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-77OUIU3P.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) | | **Button/Field** | **Description** | | --- | --- | --- | | 1 | Back button | Returns to the previous screen. | | 2 | Barcode scanner | Available for users with barcode scanning enabled. Learn more about [using barcode scanning for transfers](/doc/docs/r365-app-barcode-scanning-logs-and-transfers#barcode-scanning-item-transfers). | | 3 | Selected Item | The item being transferred. | | 4 | Unit of measure | Opens the unit of measure drop-down to select from the available options. > Only inventory units of measure associated with the item will be available to select. Learn more about [units of measure](/doc/docs/unit-of-measure). | | 5 | Quantity | The quantity of items to add to the transfer. | | 6 | Each Amt | The current cost per unit of the item based on cost data. Users with the following Permission will be able to edit 'Each Amt' values: Food → Item Transfers → **Edit Item Transfer Detail Amounts** | | 7 | Total | The total cost of the item added based on the each amt and quantity entered | | 8 | Comment | Option to type a comment at the item-level. > A transfer-level comment must be made before the transfer can be sent to the receiving location. | | 9 | Add item | Tap to **add the item** to the transfer once all required fields are complete. | ### Using Barcode Scanning for Item Transfers When adding an item, users with **barcode scanning enabled** will be prompted to select whether to enter the item by scanning barcodes or entering manually. Learn more about [using barcode scanning for transfers](/doc/docs/r365-app-barcode-scanning-logs-and-transfers#barcode-scanning-item-transfers). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-CM0Y5RJ1.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) --- ## Editing Existing Item Transfers Items that have been been added to a transfer can be **edited** by users at the **sending location** when creating a new transfer as well as when an existing transfer is in 'In Progress' or 'Rejected' status. ****1)** Navigate to the **Items** tab of the item transfer and tap the item to be edited.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-J8TR1Z89.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) ****2)** The following fields are editable on the **Edit** **item** screen:** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WKI5Z6TJ.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) | | Field | Description | | --- | --- | --- | | A | Unit of Measure | This field can only be changed to other inventory units of measure associated with the item. | | B | Quantity | Edit the quantity being transferred. | | C | Each Amount | Only users with the following permission will be able to edit this value: - Food → Item Transfers → Edit Item Transfer Detail Amounts | | D | Comments | Add item-level comments. | ****3)** Tap the **Save** button to save and return, or the **Back** button to close without saving.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-YZT88FGQ.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) --- ## Removing Items Items that have been been added to a transfer can be **removed** by users at the **sending location** when creating a new transfer as well as when an existing transfer is in 'In Progress' or 'Rejected' status. ****1)** Tap **Edit** from the **Items** tab of an existing transfer or the **Add items** screen of a new transfer.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-07D12OOL.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) ****2) Select** the items that should be removed.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-XXXZU993.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) ****3)** Tap **Remove** to remove the selected items from the transfer.** Users will be prompted to confirm the removal. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-PBH2CH59.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D) ****4)** Tap **Done** to exit bulk edit mode.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-52TKIZVX.png?sv=2026-02-06&spr=https&st=2026-10-28T10%3A11%3A16Z&se=2026-10-28T11%3A11%3A16Z&sr=c&sp=r&sig=e3bKhbvw8iuDEhb2NcVYDjlrWIfqC69U6rE%2FfhNzwfc%3D)