--- title: "Pull Labor Data" slug: "pull-labor-data" description: "Pull labor data from POS imports and applied labor rules into the pay period. Requires DSS labor review before pulling." updated: 2026-07-29T20:01:38Z published: 2026-07-29T20:01:38Z canonical: "docs.restaurant365.com/pull-labor-data" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Pull Labor Data Labor Data is pulled from the [Pay Run Details screen](/doc/docs/pay-run-details-page). Pulling labor data retrieves employee earnings from imported POS labor, applied labor rules, and any timecard edits (if enabled) for the pay period dates of the pay run. Before pulling labor data, a DSS labor review should be performed for each day being pulled. Any punch or tip adjustments can be applied during the labor review. Labor data will include earnings for employees that meet the following criteria: - Exclude from Payroll is **not** selected on their employee record. - The employee’s payroll status is active or onboarding. Once labor has been pulled, the pay run can be [calculated, reviewed, and approved.](/doc/docs/calculate-and-approve-a-pay-run) > Labor cannot be pulled into approved pay runs or [off-cycle pay runs.](/doc/docs/off-cycle-pay-runs-overview) --- ## Including Tips in Pulled Labor By default, **tip earnings** are **not** included when earnings are pulled from labor data. To include tips, check the **Include Tips in Payroll Export** option on the associated [Legal Entity record](https://docs.restaurant365.com/doc/docs/legal-entity-record). When tips are included, **card tips** will be associated with **'Tips' earnings** and cash tips will be associated with **'Previously Paid Tips' earnings**. When tips are not included, credit card and cash tips are not included in the pull of labor. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/9d937438-f044-4b62-9feb-60acff5da75b.png?sv=2026-02-06&spr=https&st=2026-11-11T14%3A05%3A01Z&se=2026-11-11T15%3A05%3A01Z&sr=c&sp=r&sig=kYzBWqnSEZcOyE3g0KhjNRng3Sq2ifZb%2Bx12YyJtFX8%3D) ### **Tip Automation** If **tip automation** is enabled, **'Tips' earnings** and **'Previously Paid Tips' earnings** calculated through **tip distributions** will be included instead of the original POS tip totals. If there are unapproved tip distributions, users will not be able to pull labor to Workforce and a warning message will be displayed. Learn more about [tip automation and tip distribution earnings here](https://docs.restaurant365.com/doc/docs/tip-automation). --- ## **Earnings From Labor Rules** Earnings populated to the DSS from labor rules are included when employee earnings are sent to Workforce. Labor rule earning types include: - Overtime - Break Penalty - Split Penalty - Clopening Penalty - Tip Credit (Tip Makeup) - Spread of Hours - Reporting Time Pay - Shift Differential Learn more about [labor rules here](https://docs.restaurant365.com/doc/docs/labor-rules-overview). --- ## **Preparing for Labor Pull** Before pulling employee labor data, the **DSS** for each day being pulled must be reviewed for accuracy, then approved. Any adjustments must be applied in the DSS, [Timecards](/doc/docs/timecard-page), and/or the POS **before** pulling labor data into R365 Payroll. ### **DSS Review - Daily Labor** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/69fee470-03af-4831-b839-39a7968ce81a.png?sv=2026-02-06&spr=https&st=2026-11-11T14%3A05%3A01Z&se=2026-11-11T15%3A05%3A01Z&sr=c&sp=r&sig=kYzBWqnSEZcOyE3g0KhjNRng3Sq2ifZb%2Bx12YyJtFX8%3D) The [DSS labor review](https://help.restaurant365.net/en/support/solutions/articles/12000080497) is used to confirm that all **punches** for each employee are accurate. > [!TIP] > **Best Practice** > > It is recommended to to correct error punches **prior** to pulling labor data. > > Otherwise, punches must be corrected in the POS, and the [DSS must be re-imported](https://docs.restaurant365.com/doc/docs/dss-re-import). > > If the [Employee Punch Edit](https://help.restaurant365.net/en/support/solutions/articles/12000082833) feature is enabled, punches can be edited in R365. If punches were not edited prior to pulling labor data, [earnings can be edited](/doc/docs/r365-payroll-adding-and-editing-earnings) in the payment. --- ## Pull Labor Data Follow these steps to pull labor data for a pay run: *Click steps to expand for additional information and images.* ****1)** Navigate to the [**Payroll Hub Page**](/doc/docs/payroll-overview-page).** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DK11HOMJ.png?sv=2026-02-06&spr=https&st=2026-11-11T14%3A05%3A01Z&se=2026-11-11T15%3A05%3A01Z&sr=c&sp=r&sig=kYzBWqnSEZcOyE3g0KhjNRng3Sq2ifZb%2Bx12YyJtFX8%3D) ****2)** Click the desired pay run row.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-5J80WMFD.png?sv=2026-02-06&spr=https&st=2026-11-11T14%3A05%3A01Z&se=2026-11-11T15%3A05%3A01Z&sr=c&sp=r&sig=kYzBWqnSEZcOyE3g0KhjNRng3Sq2ifZb%2Bx12YyJtFX8%3D) The [pay run details page](/doc/docs/pay-run-details-page) opens. ****3)** Click **pull labor data.**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-HF2R2KX1.png?sv=2026-02-06&spr=https&st=2026-11-11T14%3A05%3A01Z&se=2026-11-11T15%3A05%3A01Z&sr=c&sp=r&sig=kYzBWqnSEZcOyE3g0KhjNRng3Sq2ifZb%2Bx12YyJtFX8%3D) Once labor data has been pulled, the **pull labor data** button is replaced with a **repull labor labor data** button and a timestamp is added to indicate the date and time labor was pulled. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7VKAVYQM.png?sv=2026-02-06&spr=https&st=2026-11-11T14%3A05%3A01Z&se=2026-11-11T15%3A05%3A01Z&sr=c&sp=r&sig=kYzBWqnSEZcOyE3g0KhjNRng3Sq2ifZb%2Bx12YyJtFX8%3D) --- ## Repull Labor Data Once labor has been pulled, the **pull labor data** button is replaced with a **re-pull labor data** button**.** This option can be used if there were issues or edits made after the initial pull of labor. Re-pulling clears all previously pulled earnings and earning edits and pulls the labor data for the pay period dates. > Users must have the following permission to re-pull labor data: > > - Payroll → R365 Payroll → Payments → Edit Payments Follow these steps to re-pull labor data: *Click steps to expand for additional information and images.* ****1)** Navigate to the [**Payroll Overview Page**](/doc/docs/payroll-overview-page).** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-0D72H6E1.png?sv=2026-02-06&spr=https&st=2026-11-11T14%3A05%3A01Z&se=2026-11-11T15%3A05%3A01Z&sr=c&sp=r&sig=kYzBWqnSEZcOyE3g0KhjNRng3Sq2ifZb%2Bx12YyJtFX8%3D) ****2)** Click the desired pay run row.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-5J80WMFD.png?sv=2026-02-06&spr=https&st=2026-11-11T14%3A05%3A01Z&se=2026-11-11T15%3A05%3A01Z&sr=c&sp=r&sig=kYzBWqnSEZcOyE3g0KhjNRng3Sq2ifZb%2Bx12YyJtFX8%3D) The [pay run details page](/doc/docs/pay-run-details-page) opens. ****3)** Click **re-pull labor data.**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-QNQR6IY6.png?sv=2026-02-06&spr=https&st=2026-11-11T14%3A05%3A01Z&se=2026-11-11T15%3A05%3A01Z&sr=c&sp=r&sig=kYzBWqnSEZcOyE3g0KhjNRng3Sq2ifZb%2Bx12YyJtFX8%3D) A record in R365 that captures an employee's worked hours for a shift. Timecards are created from punch data after it processes through the labor pipeline and are used to calculate earnings for payroll. A defined date range on the payroll calendar during which employee hours and earnings are accumulated. When a pay period ends, R365 automatically creates a pay run for that period. A batch payroll cycle in R365 that calculates and distributes employee payments for a specific pay period. A pay run moves through three phases — preparation (importing earnings from the DSS and adding adjustments), calculation and approval, and paycheck distribution — and generates associated payroll and funding journal entries. Approving a pay run is irreversible. Daily sales summary (DSS) Record generated by daily data sent from the POS that may include sales, labor, menu items, and payment details. A database entry that contains detailed info about an employee, including personal details and employment history. Tips paid by the customer in cash. POS (Point of Sale) A system used by businesses to process sales transactions and manage customer payments. Connected to R365 through a [POS integration](/doc/docs/pos-integration-overview).