---
title: "Payroll Year End FAQ"
slug: "payroll-year-end-faq"
description: "Payroll year-end FAQ — W-2 availability dates, access for separated employees, W-3 mailing, paper W-2 formats, and correction deadlines."
updated: 2025-11-20T19:56:29Z
published: 2025-11-20T19:56:29Z
canonical: "docs.restaurant365.com/payroll-year-end-faq"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Payroll Year End FAQ

## Year End Dates

**What is the final payroll submission deadline for 2025?**

The final pay run for 2025 must be submitted and approved by **11 am MT on Dec 26, 2025**.

Pay runs approved after this deadline receive a 2026 pay date and appear on 2026 tax documents.

**What is the final date to submit payroll corrections?**

Submit all payroll corrections that affect 2025 W-2 forms by **Dec 31, 2025**.

Corrections submitted after Dec 31 require a W-2C.

## W-2 Availability

**When will W-2s be available to employees?**

**Paperless W-2s**

After W-2 filing is complete, R365 publishes paperless W-2s automatically on **Jan 9, 2026.**

Employees can access their tax documents in the **My Pay** section of the R365 Mobile App.

**Paper W-2s**

Paper W-2s are printed and shipped to the payroll company’s address.

Manually printed W-2s must be mailed with a postmark of **Jan 31, 2026** to meet IRS requirements.

**How can separated employees who elected paperless W-2s access their W-2?**

Separated employees receive **paper W-2s**, even if they chose paperless delivery.

Paper W-2s are mailed to the **legal entity address** on file.

Separated employees do not have access to **My Pay** and will not receive digital W-2s.

**Are W-3s mailed with W-2s?**

Yes. W-3s are included with mailed W-2s.

**Does R365 mail W-2s directly to employees?**

Yes. R365 mails paper W-2s directly to employees.

## Printing and Storing W-2s

**Can W-2s be printed manually?**

Yes.

R365 prints and mails W-2s automatically, and W-2s can also be printed manually after filing.

PDF copies are stored in the **Documents** folder and posted to employee records.

**What format is accepted for printing W-2s?**

W-2s may be printed on:

- Plain 8.5x11 paper
- Blank perforated paper

Both formats are accepted by tax agencies.

When printed on plain paper, the employee address must align with a standard No. 10 single-window envelope (4-1/8" × 9-1/2").

---

## Payroll Corrections

**How do I correct earnings, taxes, or deductions from this quarter?**

Correction steps vary by adjustment type.

Refer to the [**Payroll Corrections Guide**](/doc/docs/workforce-payroll-corrections-guide) for instructions.

**How do I correct earnings, taxes, or deductions from a prior quarter?**

Submit an [R365 Support](/doc/docs/r365-support) ticket for assistance.

Some adjustments may require a **W-2C.**

---

## W-2 Form Specifications

**Where can I find pricing for W-2 fees and services?**

W-2 pricing is listed in the [**R365 Payroll Service Terms Addendum**](https://www.restaurant365.com/master-agreements-and-addendums/).