--- title: "Payment Run: Creating Payments" slug: "payment-run-creating-payments" description: "Complete the prerequisites and steps to create payments in a payment run, including selecting payment method." status: "update" updated: 2026-11-10T09:07:37Z published: 2026-11-10T09:07:37Z canonical: "docs.restaurant365.com/payment-run-creating-payments" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Payment Run: Creating Payments The Payment Run page provides a list of approved AP invoices. From this page, apply credit memos and discounts, create payments, print checks, and produce ACH and positive pay exports for selected invoices. For more information, see [Payment Run Overview](/doc/docs/payment-run-overview). --- ## Creating Payments Prerequisites #### Print Check To print a physical check for vendor payments, the Payment Method on the [vendor record](/doc/docs/vendor-record) must be set to Check. Additionally, if this check will be mailed, the vendor contact information must also be entered on the vendor record. #### Print Check w/ Signature In order to [Print Checks with Signature](/doc/docs/check-signatures), a user must have the following permissions: - Accounts Payable → AP Payments → Print Checks w/Signature - Accounts Payable → Payment Runs → Print Checks w/Signature in Payment Runs Additionally, a signature file must be uploaded to the bank account record. For more information, see [Upload a Signature File](/doc/docs/upload-file). #### Export Positive Pay In order to produce a positive pay export, a name for the Positive Pay report must first be entered on the [bank record](/doc/docs/bank-record) (not to be confused with bank account record). For more information, see [Positive Pay Reports](/doc/docs/positive-pay-overview-reports). #### Export ACH ACH report must be selected on the [bank record](/doc/docs/bank-record) (not to be confused with the bank account record). For more information, see [ACH reports](/doc/docs/paying-vendors-by-ach). Vendor bank account information must be entered on the [vendor record](/doc/docs/vendor-record). #### Email ACH Stubs In addition to the requirements for Export ACH, [user email settings](/doc/docs/user-records-email-settings-tab) must be configured in order to email from within Restaurant365. --- ## Create Payments To begin creating payments, click **Create payments** in the payment run header. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-CPTEBGC9.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A39Z&se=2026-11-11T06%3A19%3A39Z&sr=c&sp=r&sig=imke4CghwhvpX304O%2BHwaNOg9Dpn92aVhrKtOMBibP4%3D) After payments are created, the payment run stays open. The post-payment actions appear in the split button in the payment run header. The available actions depend on the prerequisites above. See [Payments Created Options](/docs/payment-run-creating-payments#payments-created-options) for the full list. To begin another payment run, select **Start new** in the payment run header. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1N0Z4KJN.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A39Z&se=2026-11-11T06%3A19%3A39Z&sr=c&sp=r&sig=imke4CghwhvpX304O%2BHwaNOg9Dpn92aVhrKtOMBibP4%3D) --- ## Payments Created Options Once payments have been created, available payment options will appear in a dropdown menu. > [!NOTE] > If invoices that have a Payment Method of CC or ADD are the only invoices selected, the payment run will create the payments. The payments created options (such as Print Check) will not be available as no further actions can be taken on CC and ADD vendor payments. Instead, users will see the **Print Payment Summary** option. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-SZUR0QV6.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A39Z&se=2026-11-11T06%3A19%3A39Z&sr=c&sp=r&sig=imke4CghwhvpX304O%2BHwaNOg9Dpn92aVhrKtOMBibP4%3D) | Field/Button | Description | | --- | --- | | Print Check | Click to generate the PDF file that contains all of the prepared checks from the payment run. The number of checks to be printed will be shown in parentheses. For more information, see [printing checks](/doc/docs/printing-checks). | | Print Check w/ Signature | Click to generate the PDF file that contains all of the prepared checks, along with the [Uploaded Signature](/doc/docs/check-signatures) on each check from the payment run. The number of checks to be printed will be shown in parentheses. For more information, see [printing checks](/doc/docs/printing-checks). | | Export Positive Pay | Depending on the [Positive Pay report](/doc/docs/positive-pay-overview-reports) that is assigned on the bank record, the output file will vary. Below is a sample output from a payment run including 1 check (from 2 invoices) totaling $600 using the Positive Pay Export report. [![](http://restaurant365training.com/wp-content/uploads/2017/06/check-run-pos-pay-output.png)](http://restaurant365training.com/wp-content/uploads/2017/06/check-run-pos-pay-output.png) | | Export ACH | Depending on the [ACH report](/doc/docs/paying-vendors-by-ach) that is assigned on the bank record and the bank information assigned on the vendor record, the output file will vary. Below is a sample output from a payment run including 1 check (from 2 invoices) totaling $600 using the **ACH Export (default) 1** report. ACH reports can also be produced from within [My Reports](/doc/docs/my-reports-overview). Only appears when **Email ACH Stubs** is the payment option. | | Email ACH Stubs | When clicked, an ACH stubs file will be automatically attached and sent to the email address specified in the email prompt (typically the vendor). > [!NOTE] > The user must have their user email settings correctly configured. The recipient email address must be in a valid format. Email errors can be reviewed in the [Communications log](/doc/docs/sms-log-page). | | Print Payment Summary | Runs and opens a report with all payments created from the payment run. Optional detail can be displayed by changing the **detail level.** Report opens in a new tab. | In addition to the options provided above, if R365 Payments is enabled for the database, the **Send R365 Payments** option appears. Learn more about [paying vendors with R365 Payments](https://help.restaurant365.net/en/support/solutions/articles/12000056848-r365-payments-paying-your-vendors). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ZIWZNQGE.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A39Z&se=2026-11-11T06%3A19%3A39Z&sr=c&sp=r&sig=imke4CghwhvpX304O%2BHwaNOg9Dpn92aVhrKtOMBibP4%3D) --- ## Separate Remittance Prompt, Check Stub Limit The check stub displays the AP invoice numbers being paid. The stub holds up to 15 invoice lines. Depending on the vendor settings for [Payment Per Invoice](/doc/docs/vendor-form#payment-accounting), when a payment run includes **16 or more invoices** for the **same vendor** on the same check, a dialog appears before the check PDF is generated. A separate remittance must be generated as the stub can only contain up to 15 lines. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-J2EEQXZF.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A39Z&se=2026-11-11T06%3A19%3A39Z&sr=c&sp=r&sig=imke4CghwhvpX304O%2BHwaNOg9Dpn92aVhrKtOMBibP4%3D) The dialog provides the following options: | Option | Description | | --- | --- | | Close | Closes the dialog without printing. | | Download full remittance | Downloads a remittance document containing all invoice line details. > This button only appears for users with the Reprint Check Stubs permission. It opens the Check Stub Reprint report in a new browser tab, so pop-ups need to be allowed. | | Continue to print | Proceeds with check printing. |