---
title: "Payment Run: Applying Credits"
slug: "payment-run-applying-credits"
description: "Apply approved AP credit memos to open invoices during a payment run to reduce the total amount paid."
status: "update"
updated: 2026-11-10T09:45:18Z
published: 2026-11-10T09:45:18Z
canonical: "docs.restaurant365.com/payment-run-applying-credits"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Payment Run: Applying Credits

> This article only applies to organizations that do **not** have **Display Credit Memos in Payment Runs** in the [Miscellaneous Tab of System Preferences](/doc/docs/system-preferences-miscellaneous).

The Payment Run page provides a list of approved AP invoices. From this page, users can apply credit memos and discounts, create payments, print checks, and produce ACH and positive pay exports for selected invoices. For more information, see [Payment Run Overview](/doc/docs/payment-run-overview).

Approved AP credit memos can be applied to invoices on the payment run. Available credit memos are indicated with a C in the C/D column of the Invoices table.

---

## Security

The following permissions is required to apply a credit memo in a payment run:

- Accounts Payable → Payment Runs → Credit/Edit Payment Runs

These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access).

---

## Apply a Credit Memo in the New Payment Run Form

In the new payment run form, the **Apply discounts / credits** icon in the **Vendor** column opens the **Apply** side panel for the invoice. The **Credits & Open Payments** grid in the side panel lists the credits available for that invoice.

To apply a credit memo in the side panel, follow these steps:

*Click steps to expand for additional information and images.*

****1)** Find the invoice in the Transactions grid.**

Open the payment run and locate the invoice that should receive the credit memo.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-L52JQBME.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A09%3A52Z&se=2026-11-10T18%3A09%3A52Z&sr=c&sp=r&sig=90BsNd%2FxJQWqUKepRaE4OimfsrRMl3i6VqaHe9gB6%2BI%3D)

****2)** Open the **Apply discounts / credits side panel.** To do this, hover over the **vendor** name and click the **open panel** button that appears.**

The **Apply** side panel opens for the invoice.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-G2MVIAH1.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A09%3A52Z&se=2026-11-10T18%3A09%3A52Z&sr=c&sp=r&sig=90BsNd%2FxJQWqUKepRaE4OimfsrRMl3i6VqaHe9gB6%2BI%3D)

****3)** Review the **Credits & Open Payments** grid.**

By default, the grid shows credits for the same location as the invoice. The **Location** column filter is set to the invoice's location.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-N0NQ95GH.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A09%3A52Z&se=2026-11-10T18%3A09%3A52Z&sr=c&sp=r&sig=90BsNd%2FxJQWqUKepRaE4OimfsrRMl3i6VqaHe9gB6%2BI%3D)

> [!NOTE]
> To show credits from other locations, add the locations with the **Location** column filter.

****4)** Filter the grid, if needed.**

Use the column filters to narrow the list. Filters are available for **Type**, **Remaining**, **Apply date**, **Apply amount**, and **Number**.

****5)** Apply the credit memo to the invoice.**

Select the **Apply** checkbox for each credit to apply to the invoice. The **Apply date** fills in with the current date. The **Apply amount** fills in with the full credit amount or the amount still needed to cover the invoice, whichever is less. To apply a different amount, enter it in the **Apply amount** field. The **Apply** checkbox selects automatically. The **Check total** decreases by the amount applied. When the applied credits cover the full amount, the **Check total** shows $0.00.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-52GYY2SI.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A09%3A52Z&se=2026-11-10T18%3A09%3A52Z&sr=c&sp=r&sig=90BsNd%2FxJQWqUKepRaE4OimfsrRMl3i6VqaHe9gB6%2BI%3D)

Select **Save apply** to confirm. Select **Cancel** to close the panel without saving.