--- title: "Imports Page" slug: "pay-runs-imports-page" description: "Imports page — lists all pending and completed pay run imports for earnings and deductions with status, pay run, type, and import date." updated: 2025-10-02T15:31:21Z published: 2025-10-02T15:31:21Z canonical: "docs.restaurant365.com/pay-runs-imports-page" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Imports Page The Imports page displays in progress and completed pay run imports for earnings and deductions. Here, users can view, complete, and add earning and deduction imports. --- ## Navigation The Imports page can be opened from both the [Payroll Overview page](/doc/docs/payroll-overview-page) as well as any [Pay Run Details page](/doc/docs/pay-run-details-page). **Payroll Overview Page** 1. Navigate to the [**Payroll Overview page**](/doc/docs/payroll-overview-page)**.** 2. Click **Imports** in the top right corner. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-C4HS13WT.png?sv=2026-02-06&spr=https&st=2026-11-11T16%3A11%3A59Z&se=2026-11-11T17%3A11%3A59Z&sr=c&sp=r&sig=A18s4YN1NmIc9e5tNcWvOCULWehL%2FRtBICjpR%2B9NwZI%3D) **Pay Run Details Page** 1. Open the desired [**Pay Run Details page**](/doc/docs/pay-run-details-page)**.** 2. Click **Imports** in the top right corner. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-FPA4SLDN.png?sv=2026-02-06&spr=https&st=2026-11-11T16%3A11%3A59Z&se=2026-11-11T17%3A11%3A59Z&sr=c&sp=r&sig=A18s4YN1NmIc9e5tNcWvOCULWehL%2FRtBICjpR%2B9NwZI%3D) --- ## Security **The following permissions are associated with the Imports page:** - Payroll - R365 Payroll - Payments - View Payments - Edit Payments These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Imports Page Buttons and Fields ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-KT8JFES1.png?sv=2026-02-06&spr=https&st=2026-11-11T16%3A11%3A59Z&se=2026-11-11T17%3A11%3A59Z&sr=c&sp=r&sig=A18s4YN1NmIc9e5tNcWvOCULWehL%2FRtBICjpR%2B9NwZI%3D) | | Button/Filed | Description | | --- | --- | --- | | **1** | Back Button | Navigates to the previously opened page; either the [Payroll Overview page](/doc/docs/payroll-overview-page) or the [Pay Run Details](/doc/docs/pay-run-details-page) screen. | | **2** | Payroll Company Selector | The [**payroll company**](/doc/docs/workforce-setup-payroll-companies-and-payroll-clearing-settings) associated with the pay runs for the displayed imports. | | **3** | +Add Button | Opens the payroll [Add Import wizard](/doc/docs/pay-runs-add-import-wizard). The Add Import wizard is used to [import earnings](/doc/docs/pay-runs-import-earnings) or [import deductions](/doc/docs/pay-runs-import-deductions). | | **4** | Search | Filters the File Name column for the entered text. | | **5** | Smart Grid Controls | \| ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1720650929404.png?sv=2026-02-06&spr=https&st=2026-11-11T16%3A11%3A59Z&se=2026-11-11T17%3A11%3A59Z&sr=c&sp=r&sig=A18s4YN1NmIc9e5tNcWvOCULWehL%2FRtBICjpR%2B9NwZI%3D) \| Table Views \| Save/edit table views. \| \| --- \| --- \| --- \| \| ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1720650933334.png?sv=2026-02-06&spr=https&st=2026-11-11T16%3A11%3A59Z&se=2026-11-11T17%3A11%3A59Z&sr=c&sp=r&sig=A18s4YN1NmIc9e5tNcWvOCULWehL%2FRtBICjpR%2B9NwZI%3D) \| Filter \| Filter column information. \| \| ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1720650937142.png?sv=2026-02-06&spr=https&st=2026-11-11T16%3A11%3A59Z&se=2026-11-11T17%3A11%3A59Z&sr=c&sp=r&sig=A18s4YN1NmIc9e5tNcWvOCULWehL%2FRtBICjpR%2B9NwZI%3D) \| Columns \| Rearrange table columns. \| \| ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1720650941066.png?sv=2026-02-06&spr=https&st=2026-11-11T16%3A11%3A59Z&se=2026-11-11T17%3A11%3A59Z&sr=c&sp=r&sig=A18s4YN1NmIc9e5tNcWvOCULWehL%2FRtBICjpR%2B9NwZI%3D) \| Export \| Export the table to a .csv file. \| \| ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1720650945879.png?sv=2026-02-06&spr=https&st=2026-11-11T16%3A11%3A59Z&se=2026-11-11T17%3A11%3A59Z&sr=c&sp=r&sig=A18s4YN1NmIc9e5tNcWvOCULWehL%2FRtBICjpR%2B9NwZI%3D) \| Refresh \| Refresh the table. \| Learn more about [working with Smart Grids](/doc/docs/working-with-smart-grids). | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1720650929404.png?sv=2026-02-06&spr=https&st=2026-11-11T16%3A11%3A59Z&se=2026-11-11T17%3A11%3A59Z&sr=c&sp=r&sig=A18s4YN1NmIc9e5tNcWvOCULWehL%2FRtBICjpR%2B9NwZI%3D) | Table Views | Save/edit table views. | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1720650933334.png?sv=2026-02-06&spr=https&st=2026-11-11T16%3A11%3A59Z&se=2026-11-11T17%3A11%3A59Z&sr=c&sp=r&sig=A18s4YN1NmIc9e5tNcWvOCULWehL%2FRtBICjpR%2B9NwZI%3D) | Filter | Filter column information. | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1720650937142.png?sv=2026-02-06&spr=https&st=2026-11-11T16%3A11%3A59Z&se=2026-11-11T17%3A11%3A59Z&sr=c&sp=r&sig=A18s4YN1NmIc9e5tNcWvOCULWehL%2FRtBICjpR%2B9NwZI%3D) | Columns | Rearrange table columns. | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1720650941066.png?sv=2026-02-06&spr=https&st=2026-11-11T16%3A11%3A59Z&se=2026-11-11T17%3A11%3A59Z&sr=c&sp=r&sig=A18s4YN1NmIc9e5tNcWvOCULWehL%2FRtBICjpR%2B9NwZI%3D) | Export | Export the table to a .csv file. | | ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1720650945879.png?sv=2026-02-06&spr=https&st=2026-11-11T16%3A11%3A59Z&se=2026-11-11T17%3A11%3A59Z&sr=c&sp=r&sig=A18s4YN1NmIc9e5tNcWvOCULWehL%2FRtBICjpR%2B9NwZI%3D) | Refresh | Refresh the table. | | **6** | Import | Details for the imported file. Click to open the associated [Earnings Import Details page](/doc/docs/earnings-import-details) or [Deduction Import Details page](/doc/docs/pay-runs-deductions-import-template) for the import file. By default, imports are sorted by the date added with new imports at the top. | | **7** | Trashcan Button | [Deletes the imported file](/doc/docs/delete-pay-run-imports). Imported files can only be deleted when the associated pay run’s status is ‘Pending’. | ### Grid Columns | Column | Description | | --- | --- | | Date Added | Date import template was uploaded. | | Pay Period | Date range of the associated pay run. | | Description | Description for the associated pay run. | | File Name | File name of the uploaded import template. | | Type | Type of import; earnings or deductions | | Status | Status of the import: - **In Review** - Import template has been uploaded and is awaiting error review and completion. - **Validating -** Indicates that the Add Import wizard was closed while import validation was in progress. The status will automatically update to ‘In Review’ when the validation is complete. - **Imported** - Import template has been completed and the contained earnings or deductions have been imported to the associated pay run. | | Valid Rows | Number of rows without errors and the total number of rows in the uploaded import template. Only rows without errors will be imported to the associated pay run. | | Pay Run Status | Status of the pay run that the earnings or deductions are imported to. - **Pending** - No payments in the pay run have been finalized. - **Needs Attention** - One or more payments within the pay run has an error that must be resolved before the pay run can be finalized. - **Paid** - All payments in the pay run have been paid. | Access rights granted to users or user roles that dictate what actions they can perform within the system.