--- title: "Import Deductions" slug: "pay-runs-import-deductions" description: "Import deductions into a pay run — download the template, fill in employee and deduction data, upload, and review errors to complete." updated: 2026-10-22T19:52:42Z published: 2026-10-22T19:52:42Z canonical: "docs.restaurant365.com/pay-runs-import-deductions" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Import Deductions Import deductions from the Imports page, using the [Add Import wizard](/doc/docs/pay-runs-add-import-wizard). --- ## Security **Users must have the following permission to import deductions:** - Payroll → R365 Payroll → Payments → Edit Payments These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Import Deductions Follow these steps to import deductions to a pay run using the Add Import wizard: *Click steps to expand for additional information and images.* ****1)** Navigate to the [**Imports page**](/doc/docs/pay-runs-imports-page)**.**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-VX5G4L56.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A33%3A22Z&se=2026-11-11T06%3A33%3A22Z&sr=c&sp=r&sig=zl1338wosUkDSOfBwqW7nouFxpGAmzsfjo%2BhxnANGWQ%3D) ****2)** Click **+Add** to open the [Add Import wizard](/doc/docs/pay-runs-add-import-wizard).** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-GF9FZJCK.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A33%3A22Z&se=2026-11-11T06%3A33%3A22Z&sr=c&sp=r&sig=zl1338wosUkDSOfBwqW7nouFxpGAmzsfjo%2BhxnANGWQ%3D) ****3)** Select the desired **pay run**.** All unfinalized pay runs, including [off-cycle pay runs](/doc/docs/off-cycle-pay-runs-overview), are available for selection. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-Q0UGX2R0.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A33%3A22Z&se=2026-11-11T06%3A33%3A22Z&sr=c&sp=r&sig=zl1338wosUkDSOfBwqW7nouFxpGAmzsfjo%2BhxnANGWQ%3D) ****4)** Select **Deductions.**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-2CMZACL3.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A33%3A22Z&se=2026-11-11T06%3A33%3A22Z&sr=c&sp=r&sig=zl1338wosUkDSOfBwqW7nouFxpGAmzsfjo%2BhxnANGWQ%3D) ****5)** Click **Download Deductions Template**.** When the Deductions Import template is downloaded, all active employees and all valid deduction types are included in the blank template. > [!TIP] > **R365 Best Practice** > > Save time on future imports by creating and maintaining an internal ‘base’ templates that only includes the employees commonly included in deduction imports. Use the system-generated template as a reference point—not a recurring step—unless employee details have changed. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-BGMDJ6JY.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A33%3A22Z&se=2026-11-11T06%3A33%3A22Z&sr=c&sp=r&sig=zl1338wosUkDSOfBwqW7nouFxpGAmzsfjo%2BhxnANGWQ%3D) ****6)** Enter deduction details into the downloaded [Deductions Import template](/doc/docs/pay-runs-deductions-import-template).** Multiple deduction types for the same employee can be imported on the same template by adding additional rows with the employee’s information. All rows in the Deductions Import template will be checked for validity when it is uploaded. Removing unnecessary employees prior to import reduces rows in the review step of the import process. ****7)** **Upload** the finalized Deductions Import template by clicking **Browse Files** or by **dragging and dropping** the file into the upload box.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-6NVQ2NJS.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A33%3A22Z&se=2026-11-11T06%3A33%3A22Z&sr=c&sp=r&sig=zl1338wosUkDSOfBwqW7nouFxpGAmzsfjo%2BhxnANGWQ%3D) ****8)** Click **Continue**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-9ABOLTGB.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A33%3A22Z&se=2026-11-11T06%3A33%3A22Z&sr=c&sp=r&sig=zl1338wosUkDSOfBwqW7nouFxpGAmzsfjo%2BhxnANGWQ%3D) ****9)** [Correct import errors](/doc/docs/review-pay-run-import-errors).** Only rows without errors will be imported. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-BLOJEX5E.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A33%3A22Z&se=2026-11-11T06%3A33%3A22Z&sr=c&sp=r&sig=zl1338wosUkDSOfBwqW7nouFxpGAmzsfjo%2BhxnANGWQ%3D) ****10)** Click **Complete Import** to import rows without errors.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7EPMCKI2.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A33%3A22Z&se=2026-11-11T06%3A33%3A22Z&sr=c&sp=r&sig=zl1338wosUkDSOfBwqW7nouFxpGAmzsfjo%2BhxnANGWQ%3D) Restaurant365 ## Related - [Add Import Wizard](/pay-runs-add-import-wizard.md) - [Import Earnings](/pay-runs-import-earnings.md) - [Pay Run Imports Overview](/pay-run-imports-overview.md)