---
title: "Overtime Rules Record"
slug: "overtime-rules-record"
description: "Reference for Overtime Rules record fields: overtime types (daily, weekly, 7th day), hour thresholds, multipliers, and weighted average OT rate."
updated: 2026-10-07T05:00:00Z
published: 2026-10-07T05:00:00Z
canonical: "docs.restaurant365.com/overtime-rules-record"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Overtime Rules Record

Overtime rules define the thresholds and calculation methods used to determine employee overtime pay across locations and labor scenarios.

From this page, users can:

- [Create an overtime rule](/doc/docs/create-an-overtime-rule)
- [Configure an overtime rule](/doc/docs/configure-an-overtime-rule)
- [Delete an overtime rule](/doc/docs/delete-an-overtime-rule)

---

## Security

Users must have the following permission to access Overtime rules.

- Labor → Labor Rules → Overtime Rules → View Overtime Rules

These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access).

---

## Navigation

**Navigation menu**

1. Select **Admin** from the left navigation rail.
2. Expand the **Workforce** category.
3. Select **Labor rules**.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1784062610386.png?sv=2026-02-06&spr=https&st=2026-10-27T10%3A06%3A25Z&se=2026-10-27T11%3A06%3A25Z&sr=c&sp=r&sig=v0JEixwru28EOomV2OdPlvKXk78gz1QKG5HpRKztU1o%3D)

**Global search bar**

Navigate to pages with the [R365 global search bar](/doc/docs/r365-search):

1. Enter all or part of the **page name** in the R365 global search bar.
2. Select the page from the results list.

> Only enabled pages can be searched for. If the desired page is not enabled, contact your CSM for assistance.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1745007955784.png?sv=2026-02-06&spr=https&st=2026-10-27T10%3A06%3A25Z&se=2026-10-27T11%3A06%3A25Z&sr=c&sp=r&sig=v0JEixwru28EOomV2OdPlvKXk78gz1QKG5HpRKztU1o%3D)

---

## Overtime Rule Buttons and Fields

Overtime rules contains six sections:

- [Names & locations](/doc/docs/overtime-rules-record#header-and-name-locations)
- [Weighted average overtime calculation](/doc/docs/overtime-rules-record#weighted-average-overtime-calculation)
- [State minimum](/doc/docs/overtime-rules-record#state-minimum)
- [Daily overtime](/doc/docs/overtime-rules-record#daily-overtime)
- [Weekly overtime](/doc/docs/overtime-rules-record#weekly-overtime)
- [7th Day consecutive overtime](/doc/docs/overtime-rules-record#7th-day-consecutive-overtime)

Use the section navigation panel to move between sections while creating or editing a rule.

### Header and Name & locations

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-6ORJ3HXL.png?sv=2026-02-06&spr=https&st=2026-10-27T10%3A06%3A25Z&se=2026-10-27T11%3A06%3A25Z&sr=c&sp=r&sig=v0JEixwru28EOomV2OdPlvKXk78gz1QKG5HpRKztU1o%3D)

|  | Button/Field | Description |
| --- | --- | --- |
| **1** | New overtime rule | Displays the page for creating a new overtime rule. |
| **2** | Cancel | Discards changes and closes the overtime rule. |
| **3** | Create | Saves the overtime rule using the entered settings. Required fields need to be entered for the button to be enabled. |
| **4** | X (Close) | Closes the new overtime rule page and returns to the [Labor rules](/doc/docs/labor-rules-page) page. |
| **5** | Section Navigation | Indicates the currently displayed section. Click to navigate to the desired section. |
| **6** | Name | The name of the overtime rule. |
| **7** | Locations | The location(s) where the overtime rule applies. |

### Weighted average overtime calculation

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-3H0BYS0D.png?sv=2026-02-06&spr=https&st=2026-10-27T10%3A06%3A25Z&se=2026-10-27T11%3A06%3A25Z&sr=c&sp=r&sig=v0JEixwru28EOomV2OdPlvKXk78gz1QKG5HpRKztU1o%3D)

|  | Button/Field | Description |
| --- | --- | --- |
| **1** | Federal Weighted Average Overtime (WAOT) calculation | Selects the federal method for calculating weighted average overtime. |
| **2** | California Weighted Average Overtime (WAOT) calculation | Selects the California-specific method for calculating weighted average overtime. |
|  | None | WAOT is disabled; the minimum wage field is visible. |

### State minimum

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-QFY77VJ0.png?sv=2026-02-06&spr=https&st=2026-10-27T10%3A06%3A25Z&se=2026-10-27T11%3A06%3A25Z&sr=c&sp=r&sig=v0JEixwru28EOomV2OdPlvKXk78gz1QKG5HpRKztU1o%3D)

|  | Button/Field | Description |
| --- | --- | --- |
| **1** | Minimum wage | Sets the minimum wage amount used as the regular rate in weighted average overtime calculations when a tipped employee's wage is below the state minimum. |

### Daily overtime

Daily overtime can be calculated based on either a **business day** or a **24 hour period**, with 24 hour calculations qualified by consecutive hours or qualifying wage.

#### Business day

When calculate overtime is checked and business day is selected from the dropdown, these fields will show.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-RRW1AQYB.png?sv=2026-02-06&spr=https&st=2026-10-27T10%3A06%3A25Z&se=2026-10-27T11%3A06%3A25Z&sr=c&sp=r&sig=v0JEixwru28EOomV2OdPlvKXk78gz1QKG5HpRKztU1o%3D)

|  | Button/Field | Description |
| --- | --- | --- |
| **1** | Calculate overtime based on hours worked in a | Enables daily overtime calculation and activates the period selection field. |
| **2** | Period dropdown | Selects whether daily overtime is calculated by **business day** or by a **24 hour period** from the start of the shift. |
| **3** | Total daily hours worked | Displays when Business day is selected and defines the daily hour threshold for overtime calculation. |
| **4** | Overtime factor | Displays when Business day is selected and defines the multiplier applied to hours that exceed the daily threshold. |
| **5** | Add row | Adds a new daily overtime threshold and overtime factor row when Business day is selected. |

#### Consecutive 24 hour period

This set of fields appears only when daily overtime is calculated using a **24 hour period** and **consecutive hours** are required to qualify for overtime.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-OVCBB6DD.png?sv=2026-02-06&spr=https&st=2026-10-27T10%3A06%3A25Z&se=2026-10-27T11%3A06%3A25Z&sr=c&sp=r&sig=v0JEixwru28EOomV2OdPlvKXk78gz1QKG5HpRKztU1o%3D)

|  | Button/Field | Description |
| --- | --- | --- |
| **1** | Consecutive | Selects consecutive-hour qualification for daily overtime within a 24 hour period. |
| **2** | Consecutive hours in 24 hours | Sets the number of consecutive hours required to qualify for overtime within a 24 hour period. |
| **3** | Overtime factor | Sets the multiplier applied to hours that qualify for consecutive daily overtime. |
| **4** | Maximum mins between punches | Editable field for the maximum number of minutes allowed between punches for hours to be considered consecutive. |

#### Qualifying wage 24 hour period

When calculate overtime is checked, 24 hour day period is selected from the dropdown, and qualifying wage is selected, these fields will show. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-V1RFTDY8.png?sv=2026-02-06&spr=https&st=2026-10-27T10%3A06%3A25Z&se=2026-10-27T11%3A06%3A25Z&sr=c&sp=r&sig=v0JEixwru28EOomV2OdPlvKXk78gz1QKG5HpRKztU1o%3D)

|  | Button/Field | Description |
| --- | --- | --- |
| **1** | Qualifying wage of | Selects qualifying-wage criteria for daily overtime within a 24 hour period. |
| **2** | Qualifying wage | Defines the wage threshold below which hours qualify for daily overtime. |
| **3** | Total daily hours worked | Defines the total hours worked within a 24 hour period required to trigger overtime. |
| **4** | Overtime factor | Defines the multiplier applied to hours that qualify for daily overtime under qualifying-wage rules. |

### Weekly overtime

Weekly overtime calculates overtime rates based on hours worked across a work week, including seventh-day thresholds.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-FJ4FUJSC.png?sv=2026-02-06&spr=https&st=2026-10-27T10%3A06%3A25Z&se=2026-10-27T11%3A06%3A25Z&sr=c&sp=r&sig=v0JEixwru28EOomV2OdPlvKXk78gz1QKG5HpRKztU1o%3D)

|  | Button/Field | Description |
| --- | --- | --- |
| **1** | Calculate overtime rate based on weekly hours worked | Enables weekly overtime calculation based on total hours worked in a work week. |
| **2** | Total weekly hours worked | Defines the number of hours worked on the seventh consecutive day that qualify for overtime. |
| **3** | Overtime factor | Defines the multiplier applied to hours that qualify for seventh-day weekly overtime. |
| **4** | Delete | Removes the selected weekly overtime rule row. |
| **5** | Add row | Adds a new seventh-day weekly overtime rule row. |

### 7th Day consecutive overtime

Seventh-day consecutive overtime applies when an employee works seven consecutive days within a work week.

> [!NOTE]
> Consecutive workday requirements differ by state. Use this information as general guidance and confirm state-specific rules through official regulatory sources.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-RXUO0MG5.png?sv=2026-02-06&spr=https&st=2026-10-27T10%3A06%3A25Z&se=2026-10-27T11%3A06%3A25Z&sr=c&sp=r&sig=v0JEixwru28EOomV2OdPlvKXk78gz1QKG5HpRKztU1o%3D)

|  | Button/Field | Description |
| --- | --- | --- |
| **1** | Calculate overtime based on total hours worked on 7th day of a work week | Enables overtime calculation based on total hours worked on the seventh consecutive day of a work week. |
| **2** | Total hours worked on 7th day | Defines the number of hours worked on the seventh consecutive day that qualify for overtime. |
| **3** | Overtime factor | Defines the multiplier applied to hours that qualify for seventh-day consecutive overtime. |
| **4** | Add row | Adds a new seventh-day consecutive overtime rule row. |

A restaurant or business site under a legal entity where operational and financial activity is tracked in R365.

The 168-hour period from the start of [business day](/doc/docs/location-hours-overview#business-days-vs-calendar-days) time for the first day of the business week. This period is used to calculate weekly overtime.