---
title: "Off-Cycle Pay Run Window"
slug: "off-cycle-pay-run-window"
description: "Off-Cycle Pay Run window — field reference for Pay Run Description, Pay Period, Pay Date, and Tax Method (Supplemental or Employee Elections)."
updated: 2026-07-29T20:02:03Z
published: 2026-07-29T20:02:03Z
canonical: "docs.restaurant365.com/off-cycle-pay-run-window"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Off-Cycle Pay Run Window

The [Off-Cycle](/doc/docs/off-cycle-pay-runs-overview) pay run window is accessed from the [Payroll hub page](/doc/docs/payroll-hub-overview). From this window, users set the conditions for the off-cycle pay run.

---

## Security

Users must have the following permission to access the Off-Cycle Pay Run window:

- Payroll → R365 Payroll → Payments → Create Payments

These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access).

---

## Navigation

1. Navigate to the **Payroll** application.
2. Select the **Payroll overview**.
3. Select **Off-cycle pay run.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-O61B3DT6.png?sv=2026-02-06&spr=https&st=2026-11-12T00%3A08%3A59Z&se=2026-11-12T01%3A08%3A59Z&sr=c&sp=r&sig=RW8QRXYGxRVKx%2FQU7Wcw5gbCV2L%2F9w1RxID7bA9m7CY%3D)

---

## Off-Cycle Pay Run Window Buttons and Fields

### ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-BKGU6I84.png?sv=2026-02-06&spr=https&st=2026-11-12T00%3A08%3A59Z&se=2026-11-12T01%3A08%3A59Z&sr=c&sp=r&sig=RW8QRXYGxRVKx%2FQU7Wcw5gbCV2L%2F9w1RxID7bA9m7CY%3D)

|  | Button/Field | Description |
| --- | --- | --- |
| **1** | Pay Run Description | The description used to identify and describe the off-cycle pay run. The description entered will be listed on the [Payroll Overview page](/doc/docs/payroll-overview-page) and in the imports drop down when [importing earnings or deductions.](/doc/docs/pay-run-imports-new-pay-run-experience) |
| **2** | Pay Period | The start and end date for the off-cycle pay run. The pay period dates are printed on paper checks. |
| **3** | Pay Date | The date that employees will receive direct deposit distributions and the date that will be printed on paper checks. |
| **4** | Tax Method | Sets the way payments in the off-cycle pay run will be taxed. Options include: - **Supplemental**: Taxes the payments at the current IRS flat rate of 22% for wages under the annual $1,000,000 limit and 37% for the excess amount. For more information, refer to the current [IRS Publication 15 Circular E.](https://www.irs.gov/pub/irs-pdf/p15.pdf) - **Employee Elections:** Taxes the payment as a regular pay run payment, using the employee's tax forms and withholding information on file to calculate taxes. |
| **5** | Cancel | Closes the off-cycle pay run window without saving. |
| **6** | Create | Creates and opens the new off-cycle pay run. |

A batch payroll cycle in R365 that calculates and distributes employee payments for a specific pay period. A pay run moves through three phases — preparation (importing earnings from the DSS and adding adjustments), calculation and approval, and paycheck distribution — and generates associated payroll and funding journal entries. Approving a pay run is irreversible.

A pay run created manually outside the regular payroll calendar to process payments such as termination checks, corrections, or supplemental bonuses. It follows the same approval and journal entry workflow as a standard pay run.