--- title: "Manage Prep Stations" slug: "manage-prep-stations" description: "Create, delete, and activate or deactivate prep stations — physical kitchen areas assigned to prep recipes. Stations are shared across all locations." updated: 2026-09-08T06:30:22Z published: 2026-09-08T06:30:22Z canonical: "docs.restaurant365.com/manage-prep-stations" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Manage Prep Stations **Prep stations** represent the physical areas or job stations where prep recipes are made. Each prep recipe is assigned to a prep station when it is created or edited. When printing prep sheets, recipes can be grouped by **prep station** or [**prep category**](/doc/docs/manage-prep-categories). Grouping by prep station lists all recipes prepared in the same area together, such as Grill, Salad, or Sauce. From the **Prep Stations** tab, prep stations can be created and managed. All locations share the same active prep stations, so any station added or updated is available across Prep. The list includes default R365-created prep stations to help users get started. These can be used as-is, edited, or deleted as needed. --- ## Security Users must have the following permissions to manage prep stations: - Prep Settings → Prep Stations → - View Prep Stations - Edit Prep Stations --- ## Navigation Prep Stations are managed from the Prep Settings page. ****Navigation** **Steps**** 1. Open the **Inventory** application. 2. Expand **Prep**. 3. Click **Prep Sheets**. 4. Click the **gear** button. 5. Navigate to the **Prep Stations** tab. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ZKQ6GR3Y.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A38Z&se=2026-11-11T06%3A19%3A38Z&sr=c&sp=r&sig=5xM9ydw5JbTIjzaRXzoncHFWKEmu6ykHuBCASQKjqGk%3D) --- ## Create a Prep Station To create a prep station, follow these steps: *Click steps to expand for additional information and images.* **1) Click the **Add Station** button from either the stations list or the top right corner of the table.** This opens a new line in the prep stations grid. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-83RKB16X.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A38Z&se=2026-11-11T06%3A19%3A38Z&sr=c&sp=r&sig=5xM9ydw5JbTIjzaRXzoncHFWKEmu6ykHuBCASQKjqGk%3D) **2) Enter the **name** of the new station, and then click outside of the field.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-8EBB7TCH.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A38Z&se=2026-11-11T06%3A19%3A38Z&sr=c&sp=r&sig=5xM9ydw5JbTIjzaRXzoncHFWKEmu6ykHuBCASQKjqGk%3D) The system will confirm the prep station creation. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-19GVACBR.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A38Z&se=2026-11-11T06%3A19%3A38Z&sr=c&sp=r&sig=5xM9ydw5JbTIjzaRXzoncHFWKEmu6ykHuBCASQKjqGk%3D) **3) Ensure that the new prep station is marked as **active** so that the prep station will be available for use in prep.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-R1U6B6RV.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A38Z&se=2026-11-11T06%3A19%3A38Z&sr=c&sp=r&sig=5xM9ydw5JbTIjzaRXzoncHFWKEmu6ykHuBCASQKjqGk%3D) --- ## Delete a Prep Station To delete a prep station, follow these steps: *Click steps to expand for additional information and images.* **1) Locate the **prep station** that needs to be deleted.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-Y4PEO4GW.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A38Z&se=2026-11-11T06%3A19%3A38Z&sr=c&sp=r&sig=5xM9ydw5JbTIjzaRXzoncHFWKEmu6ykHuBCASQKjqGk%3D) **2) Click the **trash can** button.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-85V9XMIF.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A38Z&se=2026-11-11T06%3A19%3A38Z&sr=c&sp=r&sig=5xM9ydw5JbTIjzaRXzoncHFWKEmu6ykHuBCASQKjqGk%3D) **3) If necessary, **confirm** **the deletion**.** If the prep station being deleted is **not** attached to any prep recipes and has 0 recipes in use, the prep station will be deleted once the button is clicked. If the prep station has recipes in use, a confirmation dialog opens. To keep the prep station, click **Cancel**. To delete it, click **Yes, Delete Anyway**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-XVW4IP1R.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A38Z&se=2026-11-11T06%3A19%3A38Z&sr=c&sp=r&sig=5xM9ydw5JbTIjzaRXzoncHFWKEmu6ykHuBCASQKjqGk%3D) > [!NOTE] > If the prep station being deleted is assigned to any recipes, once deleted, the prep station will be removed from the prep recipe record(s). A new prep station will need to be assigned to the recipe(s). --- ## Activate/Deactivate a Prep Station To be available for selection on a prep recipe record, a prep station must be marked as active. Activate or deactivate a prep station in prep by toggling its Active toggle on or off. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DXOY02SJ.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A38Z&se=2026-11-11T06%3A19%3A38Z&sr=c&sp=r&sig=5xM9ydw5JbTIjzaRXzoncHFWKEmu6ykHuBCASQKjqGk%3D) > [!NOTE] > If the prep station being **deactivated** is assigned to any recipes, users will need to confirm the deactivation. Once deactivated, the prep station will be removed from the prep recipe record(s). A new prep station will need to be assigned to the recipe(s). > > > > ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1NX3WG2W.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A38Z&se=2026-11-11T06%3A19%3A38Z&sr=c&sp=r&sig=5xM9ydw5JbTIjzaRXzoncHFWKEmu6ykHuBCASQKjqGk%3D)