--- title: "Manage Breaks on Timecards" slug: "manage-breaks-on-timecards" description: "Add, edit, or delete breaks on a timecard shift record. Enter start/end times, set paid or unpaid status, and select a reason." updated: 2026-05-13T16:25:03Z published: 2026-05-13T16:25:03Z canonical: "docs.restaurant365.com/manage-breaks-on-timecards" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Manage Breaks on Timecards Breaks on a timecard are managed from the [Timecard Shift Record](https://docs.restaurant365.com/docs/en/timecard-shift-record). Managers can add missing breaks, edit break details, and delete breaks. All break changes are captured in the timecard audit log for both the individual timecard and the global activity log. > [!NOTE] > When a break does not comply with configured break rules, a compliance indicator appears on the timecard. Hovering over the indicator displays a tooltip identifying which break rule was triggered. Break compliance details are also reflected in the Break Violations report. --- ## Security Users must have the following permission(s) to manage breaks on a timecard: - Labor → Time & Attendance → Timecards → Edit Timecards These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Navigation Breaks are found in the Shift section of the timecard record. To open a timecard record: To open a timecard; 1. Navigate to the **Workforce** application. 2. Expand **Time & attendance**. 3. Select [**Timecards**](/doc/docs/timecard-page)**.** 4. Click on the **row** for the desired timecard. > To locate a specific timecard, adjust the location, date range, and/or time type (day, week, or pay period). Additionally, use the Search bar to search the list of available timecards. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-OT07QJ1E.png?sv=2026-02-06&spr=https&st=2026-11-05T21%3A24%3A03Z&se=2026-11-05T22%3A24%3A03Z&sr=c&sp=r&sig=dKD%2FDPlxAeF8us%2FnndEC%2Fie%2FgwFNlTW8tEK3ea4IXY8%3D) --- ## Add a Break Follow these steps to add a missing break to a timecard: *Click steps to expand for additional information and images.* ****1)** Navigate to the [**Timecard Shift Record**](https://docs.restaurant365.com/docs/en/timecard-shift-record) for the employee shift.** 1. Select the correct **location**. 2. Select the **date range**. 3. Set the **date range type.** Select either Day, Week, or Pay Period. 4. **Click** the correct timecard to open it. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-Q6RSCXUE.png?sv=2026-02-06&spr=https&st=2026-11-05T21%3A24%3A03Z&se=2026-11-05T22%3A24%3A03Z&sr=c&sp=r&sig=dKD%2FDPlxAeF8us%2FnndEC%2Fie%2FgwFNlTW8tEK3ea4IXY8%3D) ****2)** Click **Add Break** in the Breaks section. The Breaks section is a subsection of the Shift section.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1AJ2629D.png?sv=2026-02-06&spr=https&st=2026-11-05T21%3A24%3A03Z&se=2026-11-05T22%3A24%3A03Z&sr=c&sp=r&sig=dKD%2FDPlxAeF8us%2FnndEC%2Fie%2FgwFNlTW8tEK3ea4IXY8%3D) ****3)** Enter the break start time in the **Break Start** field.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-M92RITZ7.png?sv=2026-02-06&spr=https&st=2026-11-05T21%3A24%3A03Z&se=2026-11-05T22%3A24%3A03Z&sr=c&sp=r&sig=dKD%2FDPlxAeF8us%2FnndEC%2Fie%2FgwFNlTW8tEK3ea4IXY8%3D) ****4)** Enter the break end time in the **Break End** field.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-QHVZ18YB.png?sv=2026-02-06&spr=https&st=2026-11-05T21%3A24%3A03Z&se=2026-11-05T22%3A24%3A03Z&sr=c&sp=r&sig=dKD%2FDPlxAeF8us%2FnndEC%2Fie%2FgwFNlTW8tEK3ea4IXY8%3D) ****5)** Select whether the break is **paid** or **unpaid**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-6YZ5GDH2.png?sv=2026-02-06&spr=https&st=2026-11-05T21%3A24%3A03Z&se=2026-11-05T22%3A24%3A03Z&sr=c&sp=r&sig=dKD%2FDPlxAeF8us%2FnndEC%2Fie%2FgwFNlTW8tEK3ea4IXY8%3D) ****6)** Select a **Reason for Editing**.** A reason for editing is required before any changes to a timecard can be saved. For more information, see the [Timecard Shift Record](https://docs.restaurant365.com/docs/en/timecard-shift-record). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-XAWT1GOM.png?sv=2026-02-06&spr=https&st=2026-11-05T21%3A24%3A03Z&se=2026-11-05T22%3A24%3A03Z&sr=c&sp=r&sig=dKD%2FDPlxAeF8us%2FnndEC%2Fie%2FgwFNlTW8tEK3ea4IXY8%3D) ****7)** Click **Save**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-QT1LI155.png?sv=2026-02-06&spr=https&st=2026-11-05T21%3A24%3A03Z&se=2026-11-05T22%3A24%3A03Z&sr=c&sp=r&sig=dKD%2FDPlxAeF8us%2FnndEC%2Fie%2FgwFNlTW8tEK3ea4IXY8%3D) --- ## Edit Break Details Follow these steps to edit the details of a break on a timecard: *Click steps to expand for additional information and images.* ****1)** Navigate to the [**Timecard Shift Record**](https://docs.restaurant365.com/docs/en/timecard-shift-record) for the employee shift.** 1. Select the correct **location**. 2. Select the **date range**. 3. Set the **date range type.** Select either Day, Week, or Pay Period. 4. **Click** the correct timecard to open it. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-Q6RSCXUE.png?sv=2026-02-06&spr=https&st=2026-11-05T21%3A24%3A03Z&se=2026-11-05T22%3A24%3A03Z&sr=c&sp=r&sig=dKD%2FDPlxAeF8us%2FnndEC%2Fie%2FgwFNlTW8tEK3ea4IXY8%3D) ****2)** Locate the **break** **to** **edit** in the Breaks section.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-IA494MBX.png?sv=2026-02-06&spr=https&st=2026-11-05T21%3A24%3A03Z&se=2026-11-05T22%3A24%3A03Z&sr=c&sp=r&sig=dKD%2FDPlxAeF8us%2FnndEC%2Fie%2FgwFNlTW8tEK3ea4IXY8%3D) ****3)** Update the break start time, break end time, or paid/unpaid status as needed.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-NODWTFOS.png?sv=2026-02-06&spr=https&st=2026-11-05T21%3A24%3A03Z&se=2026-11-05T22%3A24%3A03Z&sr=c&sp=r&sig=dKD%2FDPlxAeF8us%2FnndEC%2Fie%2FgwFNlTW8tEK3ea4IXY8%3D) ****4)** Select a **Reason for Editing**.** A reason for editing is required before any changes to a timecard can be saved. For more information, see the [Timecard Shift Record](https://docs.restaurant365.com/docs/en/timecard-shift-record). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-CPY94UJK.png?sv=2026-02-06&spr=https&st=2026-11-05T21%3A24%3A03Z&se=2026-11-05T22%3A24%3A03Z&sr=c&sp=r&sig=dKD%2FDPlxAeF8us%2FnndEC%2Fie%2FgwFNlTW8tEK3ea4IXY8%3D) ****5)** Click **Save**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-F8X56PJV.png?sv=2026-02-06&spr=https&st=2026-11-05T21%3A24%3A03Z&se=2026-11-05T22%3A24%3A03Z&sr=c&sp=r&sig=dKD%2FDPlxAeF8us%2FnndEC%2Fie%2FgwFNlTW8tEK3ea4IXY8%3D) ## Delete a Break > [!WARNING] > Important Note About Deleting Breaks > > Deleting a break removes the break and all associated details from the timecard. This action cannot be reversed. Follow these steps to delete a break from a timecard: *Click steps to expand for additional information and images.* ****1)** Navigate to the [**Timecard Shift Record**](https://docs.restaurant365.com/docs/en/timecard-shift-record) for the employee shift.** 1. Select the correct **location**. 2. Select the **date range**. 3. Set the **date range type.** Select either Day, Week, or Pay Period. 4. **Click** the correct timecard to open it. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-Q6RSCXUE.png?sv=2026-02-06&spr=https&st=2026-11-05T21%3A24%3A03Z&se=2026-11-05T22%3A24%3A03Z&sr=c&sp=r&sig=dKD%2FDPlxAeF8us%2FnndEC%2Fie%2FgwFNlTW8tEK3ea4IXY8%3D) ****2)** Locate the break to delete in the Breaks section.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-OIZT48VK.png?sv=2026-02-06&spr=https&st=2026-11-05T21%3A24%3A03Z&se=2026-11-05T22%3A24%3A03Z&sr=c&sp=r&sig=dKD%2FDPlxAeF8us%2FnndEC%2Fie%2FgwFNlTW8tEK3ea4IXY8%3D) ****3)** Click the **trashcan button** beside the break.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-RKV93CMN.png?sv=2026-02-06&spr=https&st=2026-11-05T21%3A24%3A03Z&se=2026-11-05T22%3A24%3A03Z&sr=c&sp=r&sig=dKD%2FDPlxAeF8us%2FnndEC%2Fie%2FgwFNlTW8tEK3ea4IXY8%3D) ****4)** Select a **Reason for Editing**.** A reason for editing is required before any changes to a timecard can be saved. For more information, see the [Timecard Shift Record](https://docs.restaurant365.com/docs/en/timecard-shift-record). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-46NRMUXH.png?sv=2026-02-06&spr=https&st=2026-11-05T21%3A24%3A03Z&se=2026-11-05T22%3A24%3A03Z&sr=c&sp=r&sig=dKD%2FDPlxAeF8us%2FnndEC%2Fie%2FgwFNlTW8tEK3ea4IXY8%3D) ****5)** Click **Save**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-9JWH71JY.png?sv=2026-02-06&spr=https&st=2026-11-05T21%3A24%3A03Z&se=2026-11-05T22%3A24%3A03Z&sr=c&sp=r&sig=dKD%2FDPlxAeF8us%2FnndEC%2Fie%2FgwFNlTW8tEK3ea4IXY8%3D)