--- title: "Log Entries: Create and Edit a Log Entry" slug: "log-entries-create-and-edit-a-log-entry" description: "Create a new Log Entry via desktop or R365 Red App. Covers required fields, categories, priority, attachments, and DSS link." updated: 2026-08-19T16:29:32Z published: 2026-08-19T16:29:32Z canonical: "docs.restaurant365.com/log-entries-create-and-edit-a-log-entry" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Log Entries: Create and Edit a Log Entry This is a part of the Log Entries feature of [New Manager Log](/doc/docs/smart-ops-manager-log-overview). Click here to learn more about [Log Entries](/doc/docs/log-entries-overview-security). Users can also Create Log Entries from the R365 Red App. Click here to [Create Log Entries from the R365 Red App](/doc/docs/r365-red-app-create-log-entries). Log Entries can be created to document any important or relevant notes for the day. Additional items, such as attachments, tags, and priority statuses, can be included to further define an entry. Once Log Entries are saved, they can be viewed on the Home page for the date and Location specified as well as included on the Log Entries page. Log Entries can always be edited by the User who created them as needed and will include a 'Comments' section where Users can enter comments about the entry. Click here to learn more about the ['Comments' section](/doc/docs/log-entries-entry-comments) of a Log Entry. --- ## Create a Log Entry ### Operations Overview Dashboard On the [Operations Overview Dashboard](/doc/docs/operations-overview-page), in the Daily Comments Tools box, click the **Tell us something we should know...** box to open a new Log Entry modal. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/ae055938-d608-4abc-a3fb-bbea943db477.png?sv=2026-02-06&spr=https&st=2026-11-01T10%3A26%3A10Z&se=2026-11-01T11%3A26%3A10Z&sr=c&sp=r&sig=ij7OjPC0hBhMyfDiL9F4t9vCZveOOle8O3G3MsKHxyg%3D) ### Log Entries Page Navigate to the [Log Entries page](/doc/docs/log-entries-overview-security) and click **+ Log Entry** in the top, right corner of the page. This will open a new Log Entry modal **![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/e2ce6b65-9951-49ec-a386-fec468033061.png?sv=2026-02-06&spr=https&st=2026-11-01T10%3A26%3A10Z&se=2026-11-01T11%3A26%3A10Z&sr=c&sp=r&sig=ij7OjPC0hBhMyfDiL9F4t9vCZveOOle8O3G3MsKHxyg%3D)** --- ## Add Log Entry When the **Add Log Entry** pop out opens, enter in the necessary details to create your entry. Required fields will either include an asterisk or have icons highlighted in blue. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/d3911afe-269e-49ae-991f-db4a8aa59b8b.png?sv=2026-02-06&spr=https&st=2026-11-01T10%3A26%3A10Z&se=2026-11-01T11%3A26%3A10Z&sr=c&sp=r&sig=ij7OjPC0hBhMyfDiL9F4t9vCZveOOle8O3G3MsKHxyg%3D) | | **Field** | **Description** | | --- | --- | --- | | **1** | Location | The Location tied to this Log Entry. | | **2** | Category | The category associated with this entry. | | **3** | Description | A text field where details in relation to the selected category can be entered > Users can be @mentioned in Log Entry descriptions, and the User will be notified via the [Notification Window](/doc/docs/notifications-overview), [email, and SMS](/doc/docs/user-record-overview). Learn more about @mentioning in [Log Entries](/doc/docs/log-entries-entry-comments). | | **4** | Log Day | The day that pertains to the entry. This field will default to the current date based on the Location's time zone but can be updated by clicking the field and selecting the desired date from the calendar that appears. | | **5** | Daypart | The daypart that corresponds to the entry description. Dayparts listed are based on the dayparts set up in the [Labor Matrix](/doc/docs/admin-page-labor-matrix-overview), if configured, or the [Schedule Calendar](/doc/docs/scheduling-labor-forecasting), if the Labor Matrix is not configured, for the selected Location. > If there are no dayparts configured, then this will not be an option. | | **6** | Priority | When clicked, this icon's color will change to blue and an 'Importance' selector will be displayed where a priority status can be selected. This can help point other Users to higher priority items. Options include: - General - Should Read - Must Read | | **7** | Tag Employee | Click to associate employees with the log entry. Only employees associated with the location for the log entry can be tagged. When a log entry is associated with an employee, it appears on the [Notes tab](/doc/docs/notes-tab) of their employee record. The tagged employees are **not** notified or alerted that they were tagged. > Employees with access to Employee Records and/or the Logbook **cannot** view any log entries where they were tagged. > Tagging employees is for tracking log entries that are related to the tagged employees. To bring a log entry to the attention of a user, @mention them in the description (#3). ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/6384c0f9-e54f-40c8-8203-e65f4ed2a1d4.png?sv=2026-02-06&spr=https&st=2026-11-01T10%3A26%3A10Z&se=2026-11-01T11%3A26%3A10Z&sr=c&sp=r&sig=ij7OjPC0hBhMyfDiL9F4t9vCZveOOle8O3G3MsKHxyg%3D) | | **8** | Add Tag | When clicked, this icon's color will change to blue and a tags selector will be displayed where one or more tags related to the category can be chosen in connection with the entry. If there are no tags associated with the category, users select **+ Create new tag for '[Tag Name]'.** This will create and **enable** the new entered tag for the selected logbook ***and*** logbook category. To create and enable multiple tags, users should visit the Category Tags subtab of the [Logbook settings](/doc/docs/logbook-logbook-settings). **![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/79bae59f-ccf0-4ecd-87a6-5df026b38c34.png?sv=2026-02-06&spr=https&st=2026-11-01T10%3A26%3A10Z&se=2026-11-01T11%3A26%3A10Z&sr=c&sp=r&sig=ij7OjPC0hBhMyfDiL9F4t9vCZveOOle8O3G3MsKHxyg%3D)** | | **9** | Add Attachment | When clicked, this icon's color will change to blue and open an 'Attachments' section, where the User can drag and drop or click the box to upload an attachment. Up to 10 attachments can be added to a Log Entry. Supported file formats include: - **Images** - png, jpg, jpeg, gif, bmp, jpe, svg - **Video** - mp4, mov, wmv - **Audio** - m4a, mp3, wav - **Other** - pdf, csv, txt, doc, docx, xls, xlsx > Once attachments have been added to a Log Entry, they can be viewed, deleted, or downloaded through the Attachment Viewer. Learn more about the [Attachment Viewer here](/doc/docs/log-entries-attachment-viewer). > Users can download an attachment by clicking the Source icon![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/0713184d-e99c-47f8-81dc-06ba12a3bea9.png?sv=2026-02-06&spr=https&st=2026-11-01T10%3A26%3A10Z&se=2026-11-01T11%3A26%3A10Z&sr=c&sp=r&sig=ij7OjPC0hBhMyfDiL9F4t9vCZveOOle8O3G3MsKHxyg%3D)or remove an attachment by clicking the Remove icon![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/5d93f929-d4ea-4706-9bf3-ce4c80504221.png?sv=2026-02-06&spr=https&st=2026-11-01T10%3A26%3A10Z&se=2026-11-01T11%3A26%3A10Z&sr=c&sp=r&sig=ij7OjPC0hBhMyfDiL9F4t9vCZveOOle8O3G3MsKHxyg%3D)when hovering over its thumbnail. > > **![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/4fe0ec8f-5b1b-4e0b-be92-0e2a5a52f15f.png?sv=2026-02-06&spr=https&st=2026-11-01T10%3A26%3A10Z&se=2026-11-01T11%3A26%3A10Z&sr=c&sp=r&sig=ij7OjPC0hBhMyfDiL9F4t9vCZveOOle8O3G3MsKHxyg%3D)** | | **10** | Post | This will post the log entry to the Log Entries page. | | **11** | DSS Entry Tag | This will appear to signify that the selected category is linked to the DSS. | | **12** | Close Out | Click to close our of the log entry modal without saving any changes. | --- ## Edit a Log Entry Users will either be able to edit all Log Entries or just their own entries, based on the preferences set by power users who built out their Location's [Logbook](/doc/docs/logbook-create-and-edit-a-logbook). By default, users are only able to edit their own entries. Depending on the permissions set, there may be limited editing abilities. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/0167ff4f-6a04-4760-849f-8e493ceff53b.png?sv=2026-02-06&spr=https&st=2026-11-01T10%3A26%3A10Z&se=2026-11-01T11%3A26%3A10Z&sr=c&sp=r&sig=ij7OjPC0hBhMyfDiL9F4t9vCZveOOle8O3G3MsKHxyg%3D) Regardless of whether Users can edit their own or all Log Entries, users can edit an entry simply by navigating to the [Log Entries](/doc/docs/log-entries-overview-security) page and clicking into the desired Log Entry. This will open the entry in a sidesheet, where any details can be updated and then saved by clicking the **Save** button. To delete an entry, click the trash can icon![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/efb4d08b-b822-4014-8b1a-abc34a60f860.png?sv=2026-02-06&spr=https&st=2026-11-01T10%3A26%3A10Z&se=2026-11-01T11%3A26%3A10Z&sr=c&sp=r&sig=ij7OjPC0hBhMyfDiL9F4t9vCZveOOle8O3G3MsKHxyg%3D)listed next to the Save button and confirm its deletion from the confirmation message that appears. Log Entries that the user cannot edit will be marked as **Locked** in the top-right corner of the Log Entry. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/2cd4a807-03f7-4272-900d-b0ae968b9039.png?sv=2026-02-06&spr=https&st=2026-11-01T10%3A26%3A10Z&se=2026-11-01T11%3A26%3A10Z&sr=c&sp=r&sig=ij7OjPC0hBhMyfDiL9F4t9vCZveOOle8O3G3MsKHxyg%3D) --- ## Enter Log Entry Comments Once a Log Entry is initially saved, Users can return to the Log Entry and leave comments about the details entered in the Comments section. Click here to learn how to [enter Log Entry comments](/doc/docs/log-entries-entry-comments). Restaurant365 A database entry that contains detailed info about an employee, including personal details and employment history. Access rights granted to users or user roles that dictate what actions they can perform within the system.