---
title: "Generating a User Access Report"
slug: "generating-a-user-access-report"
description: "Generate the User Access Report: select users and data to include (roles, locations, report roles, reports), then export as Excel for security audits."
updated: 2025-03-21T22:24:02Z
published: 2025-03-24T05:30:01Z
canonical: "docs.restaurant365.com/generating-a-user-access-report"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Generating a User Access Report

This article reviews the User Access Report on the [Security and Permissions](/doc/docs/security-permissions-overview-security) page.

The User Access Report can be run to export a list of users and which areas of the system they can access. This report can be used for high-level auditing of comprehensive user access with options to include the following information:

- User roles granted
- Location access
- Reporting access

When generated, this report is automatically downloaded as an Excel file.

Users & Security Limits

Users who have permissions related to user management, including creating and editing user roles, permissions, assigned locations, and report roles, can only edit within their own access level. Learn more about [user editing restrictions and access levels](https://docs.restaurant365.com/docs/manage-access-to-security-and-permissions).

---

## Navigation

From the [Security and Permissions](/doc/docs/security-permissions-overview-security) page, click the Audit Access tab. From the Audit Access tab, click **User Access Report**.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-0LHVU7ZB.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A13%3A46Z&se=2026-11-10T18%3A13%3A46Z&sr=c&sp=r&sig=2d%2BQ2VjHIfrErB5pWfGEMiH3irXtzncrGdhBV%2F5onyk%3D)

---

## Generating a User Access Report

To generate a User Access Report, follow these steps:

****1)** Click and select the **user(s)** to run the report on.**

These are the users that will be included in the report. Users can select one, multiple, or all users.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-0LZCT9XA.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A13%3A46Z&se=2026-11-10T18%3A13%3A46Z&sr=c&sp=r&sig=2d%2BQ2VjHIfrErB5pWfGEMiH3irXtzncrGdhBV%2F5onyk%3D)

****2)** Check the inclusion **checkboxes**.**

Select the information to include in the User Access Report. Users can select any or all of the following options:

- User Roles
- Locations
- Report Roles
- Reports

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-HIQ0FF7O.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A13%3A46Z&se=2026-11-10T18%3A13%3A46Z&sr=c&sp=r&sig=2d%2BQ2VjHIfrErB5pWfGEMiH3irXtzncrGdhBV%2F5onyk%3D)

****3)** Click **Export** to generate and export the report.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-89UVMUVS.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A13%3A46Z&se=2026-11-10T18%3A13%3A46Z&sr=c&sp=r&sig=2d%2BQ2VjHIfrErB5pWfGEMiH3irXtzncrGdhBV%2F5onyk%3D)

****4)** The excel file will appear in the user’s downloads.**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-BBS4XMPC.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A13%3A46Z&se=2026-11-10T18%3A13%3A46Z&sr=c&sp=r&sig=2d%2BQ2VjHIfrErB5pWfGEMiH3irXtzncrGdhBV%2F5onyk%3D)