---
title: "Full Access User Role"
slug: "full-access-user-role"
description: "Full Access grants unrestricted access to all R365 features and auto-includes new releases. Recommended only for System Admins."
updated: 2025-08-26T19:47:53Z
published: 2025-08-26T19:47:53Z
canonical: "docs.restaurant365.com/full-access-user-role"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Full Access User Role

The 'Full Access' [User Role](/doc/docs/user-roles-r365-user-role-descriptions) provides Users with access to the entire system and all of its features, with **no restrictions.**

When new features are added to the system, a 'Full Access' User will be able to navigate to and utilize the new feature upon release, regardless of module.

![A screenshot of a computer Description automatically generated](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/full-access-user-role-image-ogkwvzdi.png?sv=2026-02-06&spr=https&st=2026-11-10T00%3A10%3A23Z&se=2026-11-10T01%3A10%3A23Z&sr=c&sp=r&sig=KeAiNQNumV5vkJT7xIivdJfeBofK94LRMLqT%2BTpL0No%3D)

---

## **Who should have the 'Full Access' User Role?**

Because this User Role provides the User with access to the entire system, it is recommended that **only** a System Admin User be assigned this User Role.

---

## **How does a User gain 'Full Access'?**

The 'Full Access' User Role can be assigned via the [Users page](/doc/docs/users-page), the User's [User Record](/doc/docs/user-record), or the [{{ glossary.Permissions}}-overview-security" target="_blank" translate="no">Security & Permissions page](/doc/docs/security-<span class=).

### Users Page

![A screenshot of a computer Description automatically generated](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/full-access-user-role-image-ynm88rjo.png?sv=2026-02-06&spr=https&st=2026-11-10T00%3A10%3A23Z&se=2026-11-10T01%3A10%3A23Z&sr=c&sp=r&sig=KeAiNQNumV5vkJT7xIivdJfeBofK94LRMLqT%2BTpL0No%3D)

User Roles can be updated via inline editing on the [Users page](/doc/docs/users-page).

### User Record

![A screenshot of a computer Description automatically generated](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/full-access-user-role-image-yej409tp.png?sv=2026-02-06&spr=https&st=2026-11-10T00%3A10%3A23Z&se=2026-11-10T01%3A10%3A23Z&sr=c&sp=r&sig=KeAiNQNumV5vkJT7xIivdJfeBofK94LRMLqT%2BTpL0No%3D)

Updating the User Roles assigned to a specific User can be done on the [Permissions tab](/doc/docs/user-record-permissions-tab) of their [User Record](/doc/docs/user-record).

### Security & Permissions

![A screenshot of a computer Description automatically generated](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/full-access-user-role-image-vj7aup45.png?sv=2026-02-06&spr=https&st=2026-11-10T00%3A10%3A23Z&se=2026-11-10T01%3A10%3A23Z&sr=c&sp=r&sig=KeAiNQNumV5vkJT7xIivdJfeBofK94LRMLqT%2BTpL0No%3D)

The [User Roles tab](/doc/docs/security-permissions-user-roles) of the [Security & Permissions page](/doc/docs/security-permissions-overview-security) is used to view which Users have the selected User Role assigned to them, as well as update User Role assignments.

---

## What can a full access user do?

The 'Full Access' [User Role](/doc/docs/user-roles-r365-user-role-descriptions) provides Users with access to the entire system and all of its features, with **no restrictions.**

When new features are added to the system, a 'Full Access' User will be able to navigate to and utilize the new feature upon release, regardless of module.

### View and Edit Grant Access Override

- Only users with: full permission access, access to all locations, and access to all Reports can view/edit the [Grant Access Override](https://docs.restaurant365.com/docs/manage-access-to-security-and-permissions#view-and-edit-grant-access-override) setting for other users.
  - These users have an additional column on the users page, ‘Grant Access Override’ that displays a read-only toggle of users with the ‘Grant access beyond personal level’ setting enabled.
- > [!NOTE]
> Users with the ‘Grant access beyond personal level’ setting enabled on their record, but without full access, all locations, and all reports, **cannot** view or edit this setting for other users.

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