--- title: "Enter and Manage Waste Logs Via Mobile" slug: "enter-a-waste-log-via-mobile" description: "Create, enter, and manage waste logs in R365 mobile: select items, enter wasted quantities and reasons, save entries, and edit or delete records." updated: 2025-12-03T23:19:50Z published: 2025-12-03T23:19:50Z canonical: "docs.restaurant365.com/enter-a-waste-log-via-mobile" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Enter and Manage Waste Logs Via Mobile From the R365 App, users can complete the lifespan of a waste log from creation to approval. This allows users to also view and edit their waste logs created in web from their mobile device. Learn more about the [web version of waste logs](https://portal.us.document360.io/doc/docs/donations-overview-and-security). --- ## Enter Waste To a Waste Log To create a waste log, users need the following permissions: - Food → Waste Log→ Edit Waste Logs - Food → Waste Log→ Create Waste Logs ### New Waste Logs To create a **new** waste log entry, follow these steps. *Click steps to expand for additional information and images.* ****1)** Navigate to the [**Waste logs** screen](/doc/docs/r365-red-app-waste-logs#waste-log-screen) and tap the **Create** button.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DHAJMHHG.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) ****2)** Review and edit any needed fields on **Step 1/2**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7IOF54EJ.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) > [!NOTE] > Learn more about the [Basic info screen](/doc/docs/r365-red-app-waste-logs#new-waste-log-entry). ****3)** Tap **Continue** to open Step 2/2.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-PET6R7NB.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) ****4)** Tap the **Add item +** button to add items to the log entry.** > [!NOTE] > If a template was used, the Step 2/2 Add items screen will display a list of items. *If no items need to be added, skip to step #6.* ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WWOQ2CTR.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) > [!NOTE] > Items can be added manually or by using barcode scanning when enabled. [Learn more about barcode scanning for waste logs](/doc/docs/r365-app-barcode-scanning-logs-and-transfers#barcode-scanning-waste-logs-and-donations-logs). ****5)** Complete the fields on the [**Add item form**](/doc/docs/r365-red-app-waste-logs#new-waste-log-entry), then tap **Add item** to continue.** - When **Select item** is completed, **Unit of measure** and **Each Amt** will update with the values assigned to the selected item. - **Quantity** must be entered manually. - The **Total** will update based on the quantity entered. - **Comments** are optional. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WHVV33UJ.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) ****6)** **Review and update** the items on the list.** For items added via template, tap to open an item and edit the item **quantity.** Tap **Save** to submit changes. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-P9E4LFEU.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) > [!TIP] > Use the **navigation arrows** at the top of the ‘Edit item’ page to move between items when editing multiple items, then tap **Save** to submit all changes. > > ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-O82D7JSS.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) ****7)** **Save** or **Complete** the waste log.** - Tap **Save** to save the waste log in its current state. This will save as in progress and can be returned to complete at a later time. - Tap **Complete** to indicate that the waste log is complete and waiting for approval. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-ME4I5YS1.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) ### Existing Waste Logs Waste logs with a status of **In progress** can be edited if needed. *Click steps to expand for additional information and images.* ****1)** Navigate to the ‘In progress’ waste logs list and **tap the desired waste log**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-60ET99PN.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) ****2)** From the **items tab**, tap the **Add item** button.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-S6QNQYSH.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) ****3)** Complete the fields on the [**Add item form**](/doc/docs/r365-red-app-waste-logs#new-waste-log-entry), then tap **Add item** to continue.** - When **Select item** is completed, **Unit of measure** and **Each Amt** will update with the values assigned to the selected item. - **Quantity** must be entered manually. - The **Total** will update based on the quantity entered. - **Comments** are optional. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-HYA59KGZ.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) ****4)** **Save** or **Complete** the waste log.** - Tap **Save** to save the waste log in its current state. This will save as in progress and can be returned to complete at a later time. - Tap **Complete** to indicate that the waste log is complete and waiting for approval. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-70VEV98E.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) --- ## Remove Items from a Waste Log **New** and **existing** waste logs with a status of **In progress** can be edited if needed. *Click steps to expand for additional information and images.* ****1)** Tap **Edit** on the ‘Add items’ step of a **new** waste log, or on the ‘Items’ list of an **existing** waste log.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-KSHQKD7G.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) ****2) Select** the item(s) to be removed.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-NGZLYD3P.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) ****3)** Tap **Remove** to remove the selected items from the list.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-TYJ1UBML.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) Users will be prompted to confirm the removal. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-YEVCRY0E.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) ****4)** Tap **Done** to exit editing mode.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1DJ9P5YT.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) ****5)** **Save** or **Complete** the waste log.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WS8ODBG2.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) --- ## Save a Waste Log Logs that have not been marked as complete can be saved in their current state. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-768V9NWL.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) When a waste log is **saved**, the waste log will remain with a status of **In progress**. Users can return to these waste logs to edit or add items at a later time from the ‘In progress’ tab. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-SC9NSC83.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) --- ## Complete a Waste Log Waste logs must be marked as **complete** in order to be submitted for approval. To mark waste logs as complete, users must have the following permission: - Food → Waste → Complete Waste Logs Once all the necessary items have been added to the waste log, users can tap **Complete** from the Add Items screen. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-DYHYGXNP.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) When a waste log is marked as complete, the entry will move to the Completed list. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-WXRQIVKO.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) --- ## Unlock a Waste Log Waste logs that have been marked as completed **cannot** be edited. However, waste logs can be returned to an editable form by **unlocking** the log. To unlock waste logs, users **must** have the following permission: - Food → Waste Logs→ Unlock Waste Log To unlock a waste log, find the correct entry from the **Completed** list and tap the entry to open it. From the open entry, tap **Unlock**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-5ENONE90.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) The waste log will return to a status of **In progress** and can be edited as necessary. --- ## Approve a Waste Log Once a waste log has been marked as **completed**, the waste log entry needs to be **approved** before the correct accounts can be debited. To approve waste logs, users **must** have the following permission: - Food → Waste Log→ Approve Waste Log To approve a waste log, navigate to the correct waste log entry on the 'Completed' waste log list and tap the correct entry to open it. When the **Approve** button is tapped, users will be prompted to confirm the approval. Tap 'Approve' from the confirmation box to continue. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-JE4I26PF.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) Users will be notified that the waste log has been approved, and the entry will be moved to the Approved waste logs list. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-JSXN97HA.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) ### Unapproving a Waste Log If a waste log was approved in error or the approval needs to be reversed for any reason, the waste log can be unapproved. To unapprove a waste log, users **must** have the following permission: - Food → Waste Log→ Unapprove Waste Logs To unapprove a waste log, locate the correct waste log entry from the **Approved** list and tap it to open the log. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-QCHEVE54.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A10%3A03Z&se=2026-11-10T18%3A10%3A03Z&sr=c&sp=r&sig=ph54DG08pSeaCgq5sWkY0JJ%2BHxRASyInK9abkVNUxLU%3D) When unapproved, the waste log entry will return to the **Completed** waste logs list. --- ## Barcode Scanning for Waste Logs Users can utilize barcode scanning to scan items onto new waste logs. Learn more about using [barcode scanning for waste logs](https://portal.us.document360.io/doc/docs/r365-app-barcode-scanning-logs-and-transfers).