--- title: "Edit Current Recurring Availability" slug: "edit-current-recurring-availability" description: "Edit an employee's current recurring availability immediately. Set available days, custom hours, and add a reason comment." updated: 2026-09-25T19:31:32Z published: 2026-09-25T19:31:32Z canonical: "docs.restaurant365.com/edit-current-recurring-availability" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Edit Current Recurring Availability In Beta This feature is in [beta](/doc/docs/user-research). Contact your CSM to learn more. Editing the current recurring availability record updates an employee's active availability schedule. Changes take effect immediately. > [!WARNING] > **Start Date Is Locked for Active Records** > > The start date of an active recurring record cannot be changed. To change when the recurring schedule takes effect, delete the record and add a new one with the correct start date. --- ## Security Users must have the following permission to edit an employees current recurring availability: - Labor → Employees → Schedule → - View Schedule Availability - Manage Schedule Availability These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Navigation ****Navigation Menu**** 1. Select **Workforce** from the left navigation rail. 2. Expand the **Employees** category. 3. Select **Employees**. 4. Select the **row** for the desired employee. 5. Select the **Availability tab**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1C53JW3D.png?sv=2026-02-06&spr=https&st=2026-10-27T23%3A00%3A08Z&se=2026-10-28T00%3A00%3A08Z&sr=c&sp=r&sig=CdeB53REEswdstli%2BaMo%2BErQyx1%2FFRBXkmJ2cIJAI6g%3D) ****Search**** Navigate to employee records with the [R365 global search bar](/doc/docs/r365-search): 1. Enter all or part of the **employee’s** **name** or **email address** in the global search bar. 2. Select the employee from the results list. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1745007955784.png?sv=2026-02-06&spr=https&st=2026-10-27T23%3A00%3A08Z&se=2026-10-28T00%3A00%3A08Z&sr=c&sp=r&sig=CdeB53REEswdstli%2BaMo%2BErQyx1%2FFRBXkmJ2cIJAI6g%3D) --- ## Edit Recurring Availability To edit recurring availability, navigate to the **Availability** tab of the employee’s record. Then, follow these steps: *Click steps to expand for additional information and images.* **1) Locate the **Recurring availability** card.** > The current Recurring Availability card displays an **Active** badge when no temporary availability is currently in effect. This badge indicates which availability record governs the employee's current schedule. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-5YGPHXWD.png?sv=2026-02-06&spr=https&st=2026-10-27T23%3A00%3A08Z&se=2026-10-28T00%3A00%3A08Z&sr=c&sp=r&sig=CdeB53REEswdstli%2BaMo%2BErQyx1%2FFRBXkmJ2cIJAI6g%3D) **2 ) Click the **Edit** button in the upper-right corner of the Recurring availability card.** > [!WARNING] > **Important: Changes Take Effect Immediately** > > Editing the current recurring availability updates the employee's schedule pattern immediately. This differs from scheduling a future change. To schedule availability changes for a future date, use the [add future availability workflow](/doc/docs/add-future-recurring-availability) instead of editing the current record. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-HZ8ZFH99.png?sv=2026-02-06&spr=https&st=2026-10-27T23%3A00%3A08Z&se=2026-10-28T00%3A00%3A08Z&sr=c&sp=r&sig=CdeB53REEswdstli%2BaMo%2BErQyx1%2FFRBXkmJ2cIJAI6g%3D) This will turn the availability record to edit mode. **3 ) Update the per-day availability as needed. Select Set hours on a day to set specific start and end times.** > Custom hours represent the time window when the employee is available for scheduling, not when the employee is blocked or unavailable. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-P49UVWDD.png?sv=2026-02-06&spr=https&st=2026-10-27T23%3A00%3A08Z&se=2026-10-28T00%3A00%3A08Z&sr=c&sp=r&sig=CdeB53REEswdstli%2BaMo%2BErQyx1%2FFRBXkmJ2cIJAI6g%3D) - Toggle a day **on** to mark a day as available; - Toggle a day **off** to mark a day as unavailable. - To set specific hours when the employee is available, click **Set Hours** next to the day. > [!NOTE] > The trash can icon removes custom hours for a single day within this availability. It does not delete the entire availability group. - In the custom hours fields, enter the start time in the first field and end time in the second field. - Time entries must use 30-minute increments (1:00, 1:30, 2:00, etc.). - To remove custom hours from a day, click the **trash can icon** next to the time fields. - To set additional time slot hours on a day, click **Add time slot**. This will add up to two additional time slots to configure for a single day. > [!WARNING] > **Important Note Overlapping and Adjacent Time Slots** > > - If two time slots on the same day **overlap**, a **Time overlaps.** error appears when the record is saved. Remove or adjust the conflicting segment before saving. > - **Adjacent** time slots that share a boundary are **merged** automatically on save. For example, a segment ending at 12:00pm and a segment starting at 12:00pm on the same day are saved as a single continuous segment. **4 ) ***Optional***: Enter a **comment**.** The Comment field accepts free text. Use it to document the reason for the change. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-SDNH5OEP.png?sv=2026-02-06&spr=https&st=2026-10-27T23%3A00%3A08Z&se=2026-10-28T00%3A00%3A08Z&sr=c&sp=r&sig=CdeB53REEswdstli%2BaMo%2BErQyx1%2FFRBXkmJ2cIJAI6g%3D) **5 ) Click **Done** to save the changes.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-9ABDG0OH.png?sv=2026-02-06&spr=https&st=2026-10-27T23%3A00%3A08Z&se=2026-10-28T00%3A00%3A08Z&sr=c&sp=r&sig=CdeB53REEswdstli%2BaMo%2BErQyx1%2FFRBXkmJ2cIJAI6g%3D) The employee's recurring availability is now updated. The new pattern applies to all future scheduling until replaced by a new recurring or temporary availability record.