--- title: "Earnings Import Details" slug: "earnings-import-details" description: "Earnings Import Details page — review valid and invalid rows from an uploaded earnings import and correct errors before completing." updated: 2026-07-29T20:03:08Z published: 2026-07-29T20:03:08Z canonical: "docs.restaurant365.com/earnings-import-details" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Earnings Import Details The Earnings Import Details page provides a review of all rows in an uploaded earnings import file. Both valid and invalid rows appear, making it possible to [identify and resolve](/doc/docs/review-pay-run-import-errors) issues before the import is finalized. This page is intended for payroll and accounting roles responsible for verifying earnings data. It ensures that imported information is accurate, complete, and ready for importing. From this page, users can perform the following actions: - Updating details for rows with errors - Deleting rows that should not be included - Completing the import once all data is valid The page appears in the [Add Import wizard](/doc/docs/pay-runs-add-import-wizard). After the wizard closes, it is available from the [Imports page](/doc/docs/import-tool). --- ## Navigation **Import Details Page** 1. Navigate to the **Payroll** application 2. Select **Payroll hub** 3. Click the row of a pay run. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-NQI0K7EY.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A42Z&se=2026-11-11T06%3A19%3A42Z&sr=c&sp=r&sig=ThLjAKRo8q5KwIbvLwdRpxQk9rvyVDPb2B2ivIVkbwg%3D) Navigate to pages with the [R365 global search bar](/doc/docs/r365-search): 1. Enter all or part of the **page name** in the R365 global search bar. 2. Select the page from the results list. > Only enabled pages can be searched for. If the desired page is not enabled, contact your CSM for assistance. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1745007955784.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A42Z&se=2026-11-11T06%3A19%3A42Z&sr=c&sp=r&sig=ThLjAKRo8q5KwIbvLwdRpxQk9rvyVDPb2B2ivIVkbwg%3D) --- ## Security **The following permissions are associated with the Earnings Import Details page:** - Payroll - R365 Payroll - Payments - View Payments - Edit Payments These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Earnings Import Details ### Buttons & Fields ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-REAQB62B.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A42Z&se=2026-11-11T06%3A19%3A42Z&sr=c&sp=r&sig=ThLjAKRo8q5KwIbvLwdRpxQk9rvyVDPb2B2ivIVkbwg%3D) | | **Button/Field** | **Description** | | --- | --- | --- | | **1** | Import details | Displays the location, date range, and file name for the earning import. | | **2** | Status bar | The import status icons show the current state of the import process: - A green check indicates a successful import. - A red exclamation indicates the import requires review. | | **3** | Summary | Opens a summary view of the import details. | | **4** | Complete import | Completes the import process for all valid rows. | | **5** | Views | Saved table filters and column settings. The highlighted view is currently displayed. Click on a view to display the table with the saved filter and columns settings. Learn more about [managing table views](/doc/docs/manage-table-views): - [Create](/doc/docs/manage-table-views#create-a-table-view) or [duplicate](/doc/docs/manage-table-views#duplicate-a-table-view) a view - [Edit](/doc/docs/manage-table-views#edit-a-table-view) or [rename](/doc/docs/manage-table-views#rename-a-table-view) a view - [Set a default view](/doc/docs/manage-table-views#set-a-default-table-view) - [Set a view as public or private](/doc/docs/manage-table-views#set-a-table-view-as-public-or-private) - [Delete a view](/doc/docs/manage-table-views#delete-a-table-view) | | **6** | Search | Filters the table for the entered text in the following columns. | | **7** | Smart grid controls | - **Filter -** Opens the [Filter menu](/doc/docs/filtering-tables), where filters based on column values can be applied. When filters are applied, the number of conditions is displayed next to the button. - ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1750356101842.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A42Z&se=2026-11-11T06%3A19%3A42Z&sr=c&sp=r&sig=ThLjAKRo8q5KwIbvLwdRpxQk9rvyVDPb2B2ivIVkbwg%3D) - **Columns** - Opens the [Columns menu](/doc/docs/adjust-table-columns), where table columns can be hidden, shown, and rearranged. The number of hidden columns is displayed next to the button. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1750356013521.png?sv=2026-02-06&spr=https&st=2026-11-11T05%3A19%3A42Z&se=2026-11-11T06%3A19%3A42Z&sr=c&sp=r&sig=ThLjAKRo8q5KwIbvLwdRpxQk9rvyVDPb2B2ivIVkbwg%3D) - **Export** - [Exports the table](/doc/docs/export-grid-data) to a .csv file. -

Refresh Data - Refreshes the table without changing the view.

 - **Row Height** - [Switches table row spacing](/doc/docs/change-table-row-height) between tall, medium, or short. - **Striped Rows** - Enables or disables [alternating row colors](/doc/docs/apply-row-stripping-to-tables). - **Column Filtering** - Turns [column filtering](/doc/docs/filter-a-table-with-column-filters) on or off. When enabled, filters can be applied directly in the column headers. | | **8** | Import row | Earning details for a single employee and earning type. The details of a single row can be edited prior to completing the import. | | **9** | Validity Indicator | Indicates if the row is valid for import. **In Review:** - **Green Checkmark** - Row does not have errors and will be imported. - **Red Exclamation Mark** - Row has errors and should be fixed or deleted. Rows with errors will **not** be imported when the import is completed. **After Import Completion:** - **Green Checkmark** - Row does not have errors and was imported. - **Red Exclamation Mark** - Row has errors and was **not** imported. | ### Grid Columns | Column | Inline Editing | Description | | --- | --- | --- | | Row | No | Row number from the import file. | | Employee ID | No | Unique numerical ID for the employee associated with the imported earning. | | Employee Name | Yes | Legal name of the employee associated with the imported earning. | | Job Title & Location | Yes | Job associated with the imported earning and the location associated with that job. | | Earning Type | Yes | Type of the earning being added to the employee’s payment. | | Pay Rate | Yes | Pay rate for the employee associated with the listed job and location. > Required for hours-based earnings and cannot be 0.00, except when the earning type is ‘Unpaid Leave’. > Will be 0.00 for amount-based earnings and cannot be edited. | | Hours | Yes | Hours for the employee associated with the earning. > Required for hours-based earnings and cannot be 0.00. > Will be 0.00 for amount-based earnings and cannot be edited. | | Amount | Yes | Amount of the earning being imported. > For hours-based earnings, the amount is calculated by the system using the values entered for Pay Rate and Hours and cannot be edited. | A batch payroll cycle in R365 that calculates and distributes employee payments for a specific pay period. A pay run moves through three phases — preparation (importing earnings from the DSS and adding adjustments), calculation and approval, and paycheck distribution — and generates associated payroll and funding journal entries. Approving a pay run is irreversible. Access rights granted to users or user roles that dictate what actions they can perform within the system.