---
title: "Create an Off-Cycle Pay Run"
slug: "create-an-off-cycle-pay-run"
description: "Create an off-cycle pay run from the Payroll Overview page. Enter description, pay period dates, pay date, and tax method."
updated: 2026-07-29T20:02:20Z
published: 2026-07-29T20:02:20Z
canonical: "docs.restaurant365.com/create-an-off-cycle-pay-run"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Create an Off-Cycle Pay Run

Off-Cycle Pay Runs are created from the [Payroll hub page.](/doc/docs/payroll-overview-page)

Once Off-Cycle Pay runs have been created, [earnings](/doc/docs/import-earnings-1) or [deductions](/doc/docs/import-deductions-1) can be imported into the pay run.

---

## Security

Users must have the following permission(s) to create Off-Cycle Pay Runs.

- Payroll → R365 Payroll → Payments → Create Payments

These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access).

---

## Create an Off-Cycle Pay Run

Follow these steps to create an Off-Cycle Pay Run:

*Click steps to expand for additional information and images.*

****1)** Navigate to the [Payroll hub page](/doc/docs/payroll-hub-overview).**

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-7VL104LL.png?sv=2026-02-06&spr=https&st=2026-11-11T14%3A05%3A02Z&se=2026-11-11T15%3A05%3A02Z&sr=c&sp=r&sig=9e8H8kFh4v7VgOparpjRpKTZQWNC2d0W3dVRTSWd9W8%3D)

****2)** Enter the **Pay Run Description**.**

The pay run description is used to identify and describe the off-cycle pay run.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-Z9K5R929.png?sv=2026-02-06&spr=https&st=2026-11-11T14%3A05%3A02Z&se=2026-11-11T15%3A05%3A02Z&sr=c&sp=r&sig=9e8H8kFh4v7VgOparpjRpKTZQWNC2d0W3dVRTSWd9W8%3D)

****3)** Enter the **pay period dates**.**

The pay period is the specific date range during which employees earned wages.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-JQPIO75T.png?sv=2026-02-06&spr=https&st=2026-11-11T14%3A05%3A02Z&se=2026-11-11T15%3A05%3A02Z&sr=c&sp=r&sig=9e8H8kFh4v7VgOparpjRpKTZQWNC2d0W3dVRTSWd9W8%3D)

****4)** Enter the pay date.**

The pay date is the date that employees will receive direct deposit distributions and the date that will be printed on paper checks.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-J5EPIQU1.png?sv=2026-02-06&spr=https&st=2026-11-11T14%3A05%3A02Z&se=2026-11-11T15%3A05%3A02Z&sr=c&sp=r&sig=9e8H8kFh4v7VgOparpjRpKTZQWNC2d0W3dVRTSWd9W8%3D)

****5)** Select the **tax method.****

Options include:

- **Supplemental**: Taxes the payments at the current flat rate of 22% for wages under the annual $1,000,000 limit and 37% for the excess amount.
- **Employee Elections:** Taxes payments using the employee's W-4 withholding elections on file. Use this option when the employee's withholding preferences should apply to this payment.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-YY3N8UQN.png?sv=2026-02-06&spr=https&st=2026-11-11T14%3A05%3A02Z&se=2026-11-11T15%3A05%3A02Z&sr=c&sp=r&sig=9e8H8kFh4v7VgOparpjRpKTZQWNC2d0W3dVRTSWd9W8%3D)

****6)** Click **create.****

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-AUZPRQ8J.png?sv=2026-02-06&spr=https&st=2026-11-11T14%3A05%3A02Z&se=2026-11-11T15%3A05%3A02Z&sr=c&sp=r&sig=9e8H8kFh4v7VgOparpjRpKTZQWNC2d0W3dVRTSWd9W8%3D)

> Once the Off-Cycle Pay Run has been created, users can import [earnings](/doc/docs/import-earnings-1) or [deductions](/doc/docs/import-deductions-1) to add employees to the pay run.

A scheduled process in payroll systems to calculate and distribute employee payments for a specific period.