--- title: "Connect a Personal Calendar" slug: "connect-a-personal-calendar" description: "Connect the R365 employee schedule to a personal iOS or Android calendar app so shifts appear with personal events. Covers setup and sync behavior." updated: 2026-05-12T14:22:18Z published: 2026-05-12T14:22:18Z canonical: "docs.restaurant365.com/connect-a-personal-calendar" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Connect a Personal Calendar Employees can connect a personal calendar app to their R365 account so that scheduled shifts appear alongside personal events. The connection is one-way: shifts from R365 appear in the personal calendar, but changes made in the personal calendar do not affect the R365 schedule. The calendar connection is optional and can be set up directly from the [My schedule](/doc/docs/mobile-my-schedule) screen. Three connection methods are available: - **Connect Apple Calendar** — Links the R365 schedule to Apple Calendar using a secure sign-in flow (iOS only). - **Connect Google Calendar** — Links the R365 schedule to a Google Calendar account using a secure sign-in flow (iOS and Android). - **Subscribe using a calendar link** — Generates a calendar URL that can be added to any calendar app that supports ICS subscriptions, including Apple Calendar, Google Calendar, and Outlook. --- ## Connect Apple Calendar (iOS) *Click steps to expand for additional information and images.* ****1)** Select **Connect calendar** from the Create button menu on the [My schedule](/doc/docs/mobile-my-schedule) screen.** 1. Navigate to the **More** menu 2. Select **My schedule** 3. Tap the **Create button** 4. Select **Connect calendar** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-T4PS4VR1.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A13%3A49Z&se=2026-11-10T18%3A13%3A49Z&sr=c&sp=r&sig=fKKfYbL76KpcIAD%2BOPwKmnv7Fl8OVVtbdd3mcsSps2M%3D) ****2)** Tap **Connect Apple Calendar**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-GCZ16783.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A13%3A49Z&se=2026-11-10T18%3A13%3A49Z&sr=c&sp=r&sig=fKKfYbL76KpcIAD%2BOPwKmnv7Fl8OVVtbdd3mcsSps2M%3D) ****3)** Tap the **Subscribe button**.** The **Subscription URL** will be filled in automatically. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-H03WH0TJ.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A13%3A49Z&se=2026-11-10T18%3A13%3A49Z&sr=c&sp=r&sig=fKKfYbL76KpcIAD%2BOPwKmnv7Fl8OVVtbdd3mcsSps2M%3D) ****4)** Tap **Add** to complete the subscription.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-TOXZEKHZ.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A13%3A49Z&se=2026-11-10T18%3A13%3A49Z&sr=c&sp=r&sig=fKKfYbL76KpcIAD%2BOPwKmnv7Fl8OVVtbdd3mcsSps2M%3D) ****5)** Tap **Done.**** Calendar details, including title, color, and settings can be edited by tapping the ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-6T7AGMNZ.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A13%3A49Z&se=2026-11-10T18%3A13%3A49Z&sr=c&sp=r&sig=fKKfYbL76KpcIAD%2BOPwKmnv7Fl8OVVtbdd3mcsSps2M%3D) icon. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-IFPVHR9Y.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A13%3A49Z&se=2026-11-10T18%3A13%3A49Z&sr=c&sp=r&sig=fKKfYbL76KpcIAD%2BOPwKmnv7Fl8OVVtbdd3mcsSps2M%3D) > [!NOTE] > The connected calendar may take up to 24 hours to sync with the R365 schedule. --- ## Connect Google Calendar *Click steps to expand for additional information and images.* ****1)** Select **Connect calendar** from the Create button menu on the [My schedule](/doc/docs/mobile-my-schedule) screen.** 1. Navigate to the **More** menu 2. Select **My schedule** 3. Tap the **Create button** 4. Select **Connect calendar** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-PDJ8KH7B.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A13%3A49Z&se=2026-11-10T18%3A13%3A49Z&sr=c&sp=r&sig=fKKfYbL76KpcIAD%2BOPwKmnv7Fl8OVVtbdd3mcsSps2M%3D) ****2)** Tap **Connect Google Calendar.**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-8LMO443W.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A13%3A49Z&se=2026-11-10T18%3A13%3A49Z&sr=c&sp=r&sig=fKKfYbL76KpcIAD%2BOPwKmnv7Fl8OVVtbdd3mcsSps2M%3D) ****3)** Paste the **calendar URL** into the field.** The calendar URL will be copied to the device clipboard automatically.![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-AUL217XN.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A13%3A49Z&se=2026-11-10T18%3A13%3A49Z&sr=c&sp=r&sig=fKKfYbL76KpcIAD%2BOPwKmnv7Fl8OVVtbdd3mcsSps2M%3D) ****4)** Tap **Add calendar**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-W2HQ42GY.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A13%3A49Z&se=2026-11-10T18%3A13%3A49Z&sr=c&sp=r&sig=fKKfYbL76KpcIAD%2BOPwKmnv7Fl8OVVtbdd3mcsSps2M%3D) ****5)** Select **My schedule** under ‘Settings for other calendars’ to adjust calendar settings. *(Optional)*** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-31EW5OM6.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A13%3A49Z&se=2026-11-10T18%3A13%3A49Z&sr=c&sp=r&sig=fKKfYbL76KpcIAD%2BOPwKmnv7Fl8OVVtbdd3mcsSps2M%3D) > [!NOTE] > The connected calendar may take up to 24 hours to sync with the R365 schedule. --- ## Subscribe Using a Calendar Link This method works on iOS, Android, and any platform that supports ICS calendar subscriptions. *Click steps to expand for additional information and images.* ****1)** Select **Connect calendar** from the Create button menu on the [My schedule](/doc/docs/mobile-my-schedule) screen.** 1. Navigate to the **More** menu 2. Select **My schedule** 3. Tap the **Create button** 4. Select **Connect calendar** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-PDJ8KH7B.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A13%3A49Z&se=2026-11-10T18%3A13%3A49Z&sr=c&sp=r&sig=fKKfYbL76KpcIAD%2BOPwKmnv7Fl8OVVtbdd3mcsSps2M%3D) ****2)** Tap **Copy calendar link.**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-Z5OXUL20.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A13%3A49Z&se=2026-11-10T18%3A13%3A49Z&sr=c&sp=r&sig=fKKfYbL76KpcIAD%2BOPwKmnv7Fl8OVVtbdd3mcsSps2M%3D) A confirmation message will confirm that the calendar URL is now on the device clipboard. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1YPIZAJX.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A13%3A49Z&se=2026-11-10T18%3A13%3A49Z&sr=c&sp=r&sig=fKKfYbL76KpcIAD%2BOPwKmnv7Fl8OVVtbdd3mcsSps2M%3D) ****3)** Add the link to the preferred **calendar app.**** Open the preferred calendar app and locate the option to subscribe to a calendar by URL. The location of this option varies by app and platform. Common locations include: - **Apple Calendar (iOS):** Go to **Settings > Calendar > Accounts > Add Account > Other > Add Subscribed Calendar**. - **Google Calendar:** Go to **Settings > Add calendar > From URL**. - **Outlook:** Go to **Settings > Add calendar > Subscribe from web**. Paste the copied link into the URL field and confirm to complete the subscription. > [!NOTE] > The connected calendar may take up to 24 hours to sync with the R365 schedule. --- ## Disconnecting a Calendar To remove the calendar connection, open the connected calendar app and unsubscribe from or remove the R365 calendar.