---
title: "Pay Period Configuration Screen"
slug: "configure-timecard-pay-period"
description: "Pay Period Configuration screen — field reference for group name, assigned locations, first pay period start date, and pay cycle frequency."
updated: 2026-05-14T17:42:04Z
published: 2026-05-14T17:42:04Z
canonical: "docs.restaurant365.com/configure-timecard-pay-period"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Pay Period Configuration Screen

Pay period groups define the name, date range, and assigned locations used to manage labor tracking in Timecards. These configurations determine how and when timecards are reviewed, closed, and prepared for payroll export.

Pay periods configured here apply only to locations not using R365 Payroll. If R365 Payroll is enabled, pay periods are instead managed through the [Payroll Calendar](/doc/docs/payroll-calendar-overview#overview), which becomes the source of truth for payroll processing.

---

## Security

Users must have the following permission to access Timecard Settings:

- Labor → Time & Attendance → View Timecards

These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access).

---

## Navigation

****Navigation Menu****

**Time & Attendance Settings**

1. Navigate to the **Workforce** tab.
2. Select the **Time & Attendance** dropdown and select **Time & Attendance**.
3. Click the **gear icon** in the right corner.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-RVR3YYHM.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A29%3A55Z&se=2026-11-10T18%3A29%3A55Z&sr=c&sp=r&sig=eUBvvL6iQ%2F7GuhV9NJrgXFxxDiEylmaK%2FIwf9ckS3d0%3D)

****Search****

Navigate to pages with the [R365 global search bar](/doc/docs/r365-search):

1. Enter all or part of the **page name** in the R365 global search bar.
2. Select the page from the results list.

> Only enabled pages can be searched for. If the desired page is not enabled, contact your CSM for assistance.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1745007955784.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A29%3A55Z&se=2026-11-10T18%3A29%3A55Z&sr=c&sp=r&sig=eUBvvL6iQ%2F7GuhV9NJrgXFxxDiEylmaK%2FIwf9ckS3d0%3D)

---

## Pay Period Configuration Buttons and Fields

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-S6HCTRZ1.png?sv=2026-02-06&spr=https&st=2026-11-10T17%3A29%3A55Z&se=2026-11-10T18%3A29%3A55Z&sr=c&sp=r&sig=eUBvvL6iQ%2F7GuhV9NJrgXFxxDiEylmaK%2FIwf9ckS3d0%3D)

|  | **Button/Field** | **Description** |
| --- | --- | --- |
| **1** | Save | Saves the pay period configuration group and applies all changes. |
| **2** | Close | Closes the Pay period configuration screen without saving changes. |
| **3** | Section Menu | Navigates between the Name & locations and Pay period sections. |
| **4** | Name | The name used to identify the pay period configuration group. |
| **5** | Set as default rule | Defines the configuration group as the default for locations not otherwise assigned. |
| **6** | Assigned locations | Assigns one or more locations to the pay period configuration group. |
| **7** | First pay period start date | The start date for the first pay period in the configuration. |
| **8** | Pay period preview | Displays an example calendar view showing how pay periods align based on the selected start date and frequency. |
| **9** | Pay cycle frequency | Specifies how often pay periods occur for the assigned locations and determines the duration of the pay period. Options are selected from the dropdown: Weekly, Bi-weekly, Monthly, or Semi-monthly |