--- title: "Configure Spread of Hours" slug: "configure-spread-of-hours" description: "Configure extra pay when a workday span exceeds a threshold: set the daily hour limit, minimum wage rate, and assign locations to the rule." updated: 2026-10-07T05:00:00Z published: 2026-10-07T05:00:00Z canonical: "docs.restaurant365.com/configure-spread-of-hours" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Configure Spread of Hours The Spread of Hours rule adds extra pay when an employee’s workday spans more than a defined number of hours. The system measures the total time between the employee’s first clock-in and last clock-out for the day. If that time exceeds the configured daily hour threshold, payroll adds additional pay at the specified minimum wage. Use this rule to support compliance with labor regulations that require additional compensation for extended workdays. > [!WARNING] > Changes apply going forward and do not recalculate completed payroll runs. --- ## Security Users with the following permission will be able to create spread of hours rules: - Labor → Labor Rules → Spread of Hours Rules → Create Spread of Hours Rules Users with the following permission will be able to edit spread of hours rules: - Labor → Labor Rules → Spread of Hours Rules → Edit Spread of Hours Rules These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## Open an spread of hours rule 1. Select **Admin** from the left navigation rail. 2. Expand **Workforce**. 3. Select **Labor rules**. 4. Select the rule to open its record. > [!NOTE] > Tip: > > Find the rule Type in the Type column. In this example, Break type is selected. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-D4FIU632.png?sv=2026-02-06&spr=https&st=2026-10-27T10%3A13%3A48Z&se=2026-10-27T11%3A13%3A48Z&sr=c&sp=r&sig=NhnFfPtOl%2Fnqk7gOfAggFnJcNG5E9cBvh2lOFPqkK00%3D) --- ## Change locations assigned to a spread of hours rule Follow these steps when a location opens, closes, or moves to a different rule: *Click steps to expand for additional information and images.* ****1)** Select the dropdown arrow by **Locations**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-J1ORE8Q7.png?sv=2026-02-06&spr=https&st=2026-10-27T10%3A13%3A48Z&se=2026-10-27T11%3A13%3A48Z&sr=c&sp=r&sig=NhnFfPtOl%2Fnqk7gOfAggFnJcNG5E9cBvh2lOFPqkK00%3D) ****2)** Check additional locations and/or remove locations.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-PMRMK0OO.png?sv=2026-02-06&spr=https&st=2026-10-27T10%3A13%3A48Z&se=2026-10-27T11%3A13%3A48Z&sr=c&sp=r&sig=NhnFfPtOl%2Fnqk7gOfAggFnJcNG5E9cBvh2lOFPqkK00%3D) --- ## Configure spread of hours Use these steps to define when and how additional pay is applied: *Click steps to expand for additional information and images.* ****1)** Navigate to the **Spread of hours** section.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-4S684BQY.png?sv=2026-02-06&spr=https&st=2026-10-27T10%3A13%3A48Z&se=2026-10-27T11%3A13%3A48Z&sr=c&sp=r&sig=NhnFfPtOl%2Fnqk7gOfAggFnJcNG5E9cBvh2lOFPqkK00%3D) ****2)** Enter the **Daily hour threshold.**** This value defines the maximum allowed span between the first clock-in and last clock-out for a day. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-2P65H4RB.png?sv=2026-02-06&spr=https&st=2026-10-27T10%3A13%3A48Z&se=2026-10-27T11%3A13%3A48Z&sr=c&sp=r&sig=NhnFfPtOl%2Fnqk7gOfAggFnJcNG5E9cBvh2lOFPqkK00%3D) ****3)** Enter the **Minimum wage** amount.** Payroll uses this amount to calculate the additional spread of hours pay. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-22CQMWY1.png?sv=2026-02-06&spr=https&st=2026-10-27T10%3A13%3A48Z&se=2026-10-27T11%3A13%3A48Z&sr=c&sp=r&sig=NhnFfPtOl%2Fnqk7gOfAggFnJcNG5E9cBvh2lOFPqkK00%3D) --- ## Save the rule 1. Confirm and review all fields in: - Name & locations - Spread of hours 2. Click **Save**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-VY1KKR7X.png?sv=2026-02-06&spr=https&st=2026-10-27T10%3A13%3A48Z&se=2026-10-27T11%3A13%3A48Z&sr=c&sp=r&sig=NhnFfPtOl%2Fnqk7gOfAggFnJcNG5E9cBvh2lOFPqkK00%3D)