--- title: "Close a Period" slug: "closing-a-period" description: "Open or close a fiscal period using the Legal Entity record, Fiscal Years page, or period record." updated: 2025-09-29T17:59:00Z published: 2025-09-29T17:59:00Z canonical: "docs.restaurant365.com/closing-a-period" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt > Use this file to discover all available pages before exploring further. # Open or Close a Period The closed date determines which transactions can be entered, approved, or edited for all locations within a legal entity. Moving the closed date forward closes a period, while moving it back opens a period and allows changes to transactions dated after the new closed date. There are 3 places to open or close a fiscal period: - The Legal Entity record - > This option is **not** available for organizations with [Advanced Close](/doc/docs/advanced-close-fiscal-year). - The Legal Entity page - > This option is **not** available for organizations with [Advanced Close](/doc/docs/advanced-close-fiscal-year). - The [Advanced Close Maintenance Screen](/doc/docs/advanced-close-fiscal-year) - > This option is **only** available for organizations with [Advanced Close](/doc/docs/advanced-close-fiscal-year). --- ## Security Users must have the following permission to open or close a period: - Administration → Fiscal Years → Open/Close Periods These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access). --- ## The Legal Entity Record > When [Advanced close](/doc/docs/advanced-close-fiscal-year) is enabled, the closed date field is removed from the [Legal Entity record](/doc/docs/legal-entity-record). To close a period from the legal entity record, follow these steps: *Click steps to expand for additional information and images.* ****1)** Navigate to the [**Legal Entities page**](/doc/docs/legal-entities-page).** A. Open the **Admin** application. B. Expand the **Locations & Legal Entities** category. C. Click **Legal Entities**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-V0BHHUVH.png?sv=2026-02-06&spr=https&st=2026-10-28T12%3A18%3A48Z&se=2026-10-28T13%3A18%3A48Z&sr=c&sp=r&sig=ibsNYX0f0Nun9GQ1BdnWzYu8WCyJJsBLJDTuXPaJnc8%3D) ****2)** Click the desired **Legal Entity name.**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-HO5K7VGA.png?sv=2026-02-06&spr=https&st=2026-10-28T12%3A18%3A48Z&se=2026-10-28T13%3A18%3A48Z&sr=c&sp=r&sig=ibsNYX0f0Nun9GQ1BdnWzYu8WCyJJsBLJDTuXPaJnc8%3D) ****3)** Select the **Closed Date**.** > For organizations using Advanced Close, this field is hidden. To update the closed date, use the [fiscal year maintenance screen.](/doc/docs/advanced-close-fiscal-year#fiscal-year-maintenance-page) - **Opening a period:** Set the closed date to the **day before the first day** of the period that should be opened. This allows transactions dated on or after the first day of that period to be entered and approved. - **Closing a period:** Set the closed date to the **last day** of the period that should be closed. This prevents transactions dated on or before that day from being entered or approved. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-KQP71GEB.png?sv=2026-02-06&spr=https&st=2026-10-28T12%3A18%3A48Z&se=2026-10-28T13%3A18%3A48Z&sr=c&sp=r&sig=ibsNYX0f0Nun9GQ1BdnWzYu8WCyJJsBLJDTuXPaJnc8%3D) ****4)** Click **Save** then select the desired save option.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-VY5WZF0G.png?sv=2026-02-06&spr=https&st=2026-10-28T12%3A18%3A48Z&se=2026-10-28T13%3A18%3A48Z&sr=c&sp=r&sig=ibsNYX0f0Nun9GQ1BdnWzYu8WCyJJsBLJDTuXPaJnc8%3D) --- ## The Legal Entities Page *Click steps to expand for additional information and images.* ****1)** Navigate to the [**Legal Entities page**](/doc/docs/legal-entities-page).** A. Open the **Admin** application. B. Expand the **Locations & Legal Entities** category. C. Click **Legal Entities**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-V0BHHUVH.png?sv=2026-02-06&spr=https&st=2026-10-28T12%3A18%3A48Z&se=2026-10-28T13%3A18%3A48Z&sr=c&sp=r&sig=ibsNYX0f0Nun9GQ1BdnWzYu8WCyJJsBLJDTuXPaJnc8%3D) ****2) Select** the desired **legal entities**.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-42N6MYGM.png?sv=2026-02-06&spr=https&st=2026-10-28T12%3A18%3A48Z&se=2026-10-28T13%3A18%3A48Z&sr=c&sp=r&sig=ibsNYX0f0Nun9GQ1BdnWzYu8WCyJJsBLJDTuXPaJnc8%3D) ****3)** Hover over **Edit Selected** then select **Closed Date**.** > For organizations using Advanced Close, this field is hidden. To update the closed date, use the [fiscal year maintenance screen.](/doc/docs/advanced-close-fiscal-year#fiscal-year-maintenance-page) ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-NN5VEM0J.png?sv=2026-02-06&spr=https&st=2026-10-28T12%3A18%3A48Z&se=2026-10-28T13%3A18%3A48Z&sr=c&sp=r&sig=ibsNYX0f0Nun9GQ1BdnWzYu8WCyJJsBLJDTuXPaJnc8%3D) ****4)** Select the **Closed Date**.** **Opening a period:** Set the closed date to the **day before the first day** of the period that should be opened. This allows transactions dated on or after the first day of that period to be entered and approved. **Closing a period:** Set the closed date to the **last day** of the period that should be closed. This prevents transactions dated on or before that day from being entered or approved. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-RCFCONQT.png?sv=2026-02-06&spr=https&st=2026-10-28T12%3A18%3A48Z&se=2026-10-28T13%3A18%3A48Z&sr=c&sp=r&sig=ibsNYX0f0Nun9GQ1BdnWzYu8WCyJJsBLJDTuXPaJnc8%3D) ****5)** Click **Save and Close.**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-HKIOG05P.png?sv=2026-02-06&spr=https&st=2026-10-28T12%3A18%3A48Z&se=2026-10-28T13%3A18%3A48Z&sr=c&sp=r&sig=ibsNYX0f0Nun9GQ1BdnWzYu8WCyJJsBLJDTuXPaJnc8%3D) --- ## The Fiscal Years Maintenance Page To change the Fiscal Year status, follow these steps: *Click steps to expand for additional information and images.* ****1)** Navigate to the [**Fiscal Years Maintenance page**](/doc/docs/advanced-close-fiscal-year).** A. Open the **Admin** application. B. Expand the **Accounting** category. C. Click **Fiscal Years**. ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-SYOQ802O.png?sv=2026-02-06&spr=https&st=2026-10-28T12%3A18%3A48Z&se=2026-10-28T13%3A18%3A48Z&sr=c&sp=r&sig=ibsNYX0f0Nun9GQ1BdnWzYu8WCyJJsBLJDTuXPaJnc8%3D) ****2)** Confirm the table view is set to **Periods.**** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-AB00O93X.png?sv=2026-02-06&spr=https&st=2026-10-28T12%3A18%3A48Z&se=2026-10-28T13%3A18%3A48Z&sr=c&sp=r&sig=ibsNYX0f0Nun9GQ1BdnWzYu8WCyJJsBLJDTuXPaJnc8%3D) ****3)** Select the **desired status** in the period row.** ![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-XXNQAC3Y.png?sv=2026-02-06&spr=https&st=2026-10-28T12%3A18%3A48Z&se=2026-10-28T13%3A18%3A48Z&sr=c&sp=r&sig=ibsNYX0f0Nun9GQ1BdnWzYu8WCyJJsBLJDTuXPaJnc8%3D) > Changes will be saved automatically.