---
title: "Autonumbering"
slug: "autonumbering"
description: "Set the next transaction number and prefix for AR invoices and credit memos. Minimum 6-digit formatting with automatic numbering per transaction type."
updated: 2025-08-26T19:48:12Z
published: 2025-08-26T19:48:12Z
canonical: "docs.restaurant365.com/autonumbering"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.restaurant365.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Autonumbering

In Restaurant365, unique identifiers are essential in maintaining the integrity of your transactional data. To allow for the easy creation of unique records, many transactions have an Autonumbering feature that is managed under the Administration application.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-J4P779YJ.png?sv=2026-02-06&spr=https&st=2026-11-09T21%3A09%3A36Z&se=2026-11-09T22%3A09%3A36Z&sr=c&sp=r&sig=00a69Y6cczCSpSVl4%2FL4vH1A%2FhyjFI93xwrykMnTFM4%3D)

---

## Security

The following permission is required to access the Autonumbering page:

- Administration → System Setup → View/Edit Trx Autonumbering

These permissions can be added to [custom user roles](https://restaurant365.us.document360.io/doc/docs/custom-user-roles) or [individual users](https://restaurant365.us.document360.io/doc/docs/users-overview-and-security). The [Permission Access report](https://restaurant365.us.document360.io/doc/docs/generating-a-permissions-access-report) can be used to determine which user roles or users already have these permissions assigned. For more information, see [User Setup and Security](/doc/docs/user-setup-security-and-location-access).

---

## Navigation

****Navigation Steps****

1. Open the **Admin** application.
2. Expand the **System** category.
3. Click **Autonumbering**.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-44EJKNG3.png?sv=2026-02-06&spr=https&st=2026-11-09T21%3A09%3A36Z&se=2026-11-09T22%3A09%3A36Z&sr=c&sp=r&sig=00a69Y6cczCSpSVl4%2FL4vH1A%2FhyjFI93xwrykMnTFM4%3D)

****Search****

Navigate to pages with the [R365 global search bar](/doc/docs/r365-search):

1. Enter all or part of the **page name** in the R365 global search bar.
2. Select the page from the results list.

> Only enabled pages can be searched for. If the desired page is not enabled, contact your CSM for assistance.

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-1745007955784.png?sv=2026-02-06&spr=https&st=2026-11-09T21%3A09%3A36Z&se=2026-11-09T22%3A09%3A36Z&sr=c&sp=r&sig=00a69Y6cczCSpSVl4%2FL4vH1A%2FhyjFI93xwrykMnTFM4%3D)

---

## Autonumbering Page

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image-R6QQ0VVQ.png?sv=2026-02-06&spr=https&st=2026-11-09T21%3A09%3A36Z&se=2026-11-09T22%3A09%3A36Z&sr=c&sp=r&sig=00a69Y6cczCSpSVl4%2FL4vH1A%2FhyjFI93xwrykMnTFM4%3D)

|  | Button/Field | Description |
| --- | --- | --- |
| **1** | Transaction Type Name | The name of the transaction type. |
| **2** | Numbering Column | Sets the next number that will be used for the transaction in the row. |
| **3** | Prefix Column | Sets the prefix for the transaction types in the row. |
| **4** | Submit Column | Submits the changes made for the transaction type in the row. |

---

## Managing Autonumbering Values and Prefixes

The Autonumbering page is located in the 'Administration' application . Each available Autonumbering option will be displayed on this page.

The left column contains the description of the Autonumbering option (i.e., 'Next AR Invoice #'), while the right column contains the Prefix to the Autonumbering Number (if any).

Each Autonumbering 'Number' value in R365 contains a minimum of 6 digits by default. Therefore, if the number value on this page is '1', the next Autonumbering value that would appear on the corresponding transaction would be '000001'.

When an Autonumbering value has a Prefix, the value in the Prefix column will be prepended to the number value (i.e., 'CM000001'). If the Prefix column is blank, the number will be used by itself (i.e., '000001').

To save any adjustments to the next number, or prefix, make the adjustments in the corresponding field, then click the 'Submit' button to the right of each Autonumbering line item.

---

## Example Autonumbering Outcome

- Next AR Invoice # = 83
- Prefix = AR

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(113).png?sv=2026-02-06&spr=https&st=2026-11-09T21%3A09%3A36Z&se=2026-11-09T22%3A09%3A36Z&sr=c&sp=r&sig=00a69Y6cczCSpSVl4%2FL4vH1A%2FhyjFI93xwrykMnTFM4%3D)
- AR Invoice Number = AR000083

![](https://cdn.us.document360.io/5c9d1111-0c69-4e96-8910-d7f2750fdc9d/Images/Documentation/image(115).png?sv=2026-02-06&spr=https&st=2026-11-09T21%3A09%3A36Z&se=2026-11-09T22%3A09%3A36Z&sr=c&sp=r&sig=00a69Y6cczCSpSVl4%2FL4vH1A%2FhyjFI93xwrykMnTFM4%3D)

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